HR Workforce Planning Flashcards
What does Workforce Planning involve?
- Analysing what needs to be done in the organisation to make sure there are the correct number of correctly skilled staff to carry out these tasks
- Analyse the skills of current staff to ensure they are skilled to conduct tasks, if not train or hire more
- Analyse and anticipate future growth of the business to make sure there are enough staff
- Conduct staffing forecasts to meet demand
- Consider skills required for future jobs and plan the training required
Benefits of workforce planning
- Avoids surplus of staff
- Makes sure there are enough staff and ensures production can carry on
- Ensures correct training for staff
- Allows for the business to grow
- Prepares for any change, don’t have to react to it
What is internal recruitment?
When a job vacancy is only advertised to existing employees of the organisation. Normally advertised through an intranet, notice board.
Benefits of internal recruitment
- The staff will already understand the procedures of the business, and will require less training.
- Managers know the skills and work ethic of the staff already, they’re already known to the organisation
- It motivates staff as they feel they have an opportunity for promotion
- Cheaper than external recruitment as it avoids having to advertise in job centres, websites, newspapers
- The job vacancy can be filled quickly
Disadvantages of internal recruitment
- There is no ‘fresh blood’ coming into the organisation, no new ideas are being brought it.
- It creates another job vacancy which needs to be filled
- Other employees that do not get the promotion can become demotivated
- Existing employees might now have the skills required to carry out the job
What is external recruitment?
As well as being advertised within the business, the job is also advertised to people outside of the business. This is often done through job centres, websites, newspapers.
Benefits of external recruitment
- New ideas are being brought into the business
- There is a larger pool of candidates to choose from
- It avoids creating conflict within existing employees
Disadvantages of external recruitment
- It can be quite costly to use job centres or specialist websites
- If people are always being hired externally, it can demotivate existing staff as they feel they have no chance of promotion
- The candidate is unknown to the organisation and their true qualities and work ethic cannot be shown in a job interview.
What are the steps of the recruitment process?
- Identify a job vacancy
- Conduct a job analysis
- Create a job description
- Create a person specification
- Advertise the job vacancy
What are different methods of selection?
- Interview
- Testing
- Assessment centres
- CV/ Application
- References
Benefits of CV/Application
- Employers can immediately see which candidates have the correct skills for the job and which candidates don’t
- Can compare all of the candidates and compile a shortlist of people to interview, saving money and time
Disadvantages of a CV/Application
-Doesn’t give a full picture of the candidates personality and requires an interview.
Advantages of telephone interview
- Candidates from further away can apply without having to travel long distances
- The organisation avoids travel expenses
- The organisation can hear the candidate’s ‘telephone voice’
Disadvantages of telephone interview
-The candidate’s body language, mannerisms, appearance cannot be seen
Advantages of panel interview
- Different interviewers can ask questions to clarify understanding
- Avoids bias as multiple interviewers
- Can see the interviewee’s body language, personality, mannerisms
- Can see how well an interviewee copes under pressure
