HR policies and procedures Flashcards
Within ______ days of their change in marital status to each other, employees shall provide
written notification to their Deputy City Manager, or to the City Manager
if the City Manager is the person the employees directly reports to.
ten (10)
As the appointing authority, the ______________ shall be the final judge on questions of interpretation and application of the HR policies and procedures
City manager.
Policy 103
Eligible employees who retire with ten (10) or more years of continuous City service shall have all accumulated vacation time over ____ hours (paid at their current hourly rate) and 100% of accumulated sick leave (paid at 50% of the employee’s average hourly wage) over the last 36 months of employment deposited into a Retirement Health Savings (RHS) account at the time of retirement.
160
Who will have the responsibility of contacting the applicable retirement system (ASRS/PSPRS/EORP/EODCRS) to initiate receiving their retirement benefits?
The retiring employee
Regular status employees who have completed one year of service and have satisfactorily performed their job assignments may be eligible for a merit increase on or about ______ of each year.
July 1
True or False: The City regards its employment as primary, however, employees may engage in outside employment as long as it does not interfere with their City duties and responsibilities
True
All Memoranda issued pursuant to the Corrective Action Process (Memo of Correction, Written Reprimand, and Decision Making Leave With Pay) shall include:
i. Reason for the corrective action reflecting each performance deficiency and its impact upon the City, its employees or the public
ii. Reference to any prior corrective or disciplinary actions
iii. The expected performance standard and a time frame for achieving the standard
iv. A general indication of the consequences if there is not timely and sustained improvement
How many hours of bereavement leave do we get?
52 hours for 52 hour employees/ 40 for 40 hour
Can you extend the date of someone’s performance appraisal? What happens with this?
Yes, it just has to be justified and any pay increase is not retroactive
An employee at a managerial level shall provide notice of their intent to resign to his/her supervisor __________ days prior to the effective date of resignation
thirty (30)
The maximum number of compensatory hours that any employee will be permitted to accrue shall be _____ hours
80
No employee, or former employee who has left employment within the
preceding ______months, may represent another person for compensation
before the City Council or any Board or Commission
12
________________has a responsibility to maintain a workplace free from violence.
Any threats or acts of violence made by or to an employee, against another
person’s life, health, well being, family or property shall not be tolerated.
Each employee
A __________ is any claim by an employee that such claimant’s rights, benefits,
privileges, interests, or due process, provided for in the City’s policies and
procedures, have been violated, misapplied or misinterpreted in any particular
case.
grievance
This measure will return the employee from regular to probationary status. It may be assessed against an employee for serious or major performance deficiencies that have not been corrected after other disciplinary measures have been implemented
Disciplinary Probation
The disciplinary probation period shall be for six (6) months
A written notice to document a performance deficiency and define expected performance standards
Memo of expectation
It is the responsibility of the ___________to review all employees’
performance plans and annual appraisal reports for equity, fairness, and
consistency.
department head
What are the 5 types of corrective action with discipline?
Verbal counseling Memo of expectation Memo of correction Written reprimand Employee Decision-Making Leave with Pay
True or False: In order to access password-protected
materials,
employees shall provide passwords to the appropriate City authority upon
request. The failure to provide passwords or to allow inspection may be grounds
for termination.
True
Individual performance plans shall be formulated or revised __________, in
accordance with the performance planning and appraisal system.
annually
The memo of correction, written reprimand, and the decision making leave with pay shall be placed in:
The employee’s department file. Additional copies shall be given to the employee and Human Resources & Risk Management for the employee’s official personnel file.
No covered employee shall consume alcohol within __ hours prior to the performance of safety-sensitive job functions.
4
What kind of disciplinary actions can come with harassment in the workplace?
Disciplinary action may range from
a verbal counseling to termination.
True or False: Separating employees will be compensated in their final pay check for all unused annual vacation leave that does not exceed the vacation accrual limit?
True
Major (performance) Deficiencies are defined as:
acts that involve questions of trust or honesty, constitute a threat to the orderly City operations or pose a threat to the health, welfare or safety of employees or other individuals. Major deficiencies should normally be handled through punitive disciplinary action procedures. Examples include, but are not limited to: major insubordination conduct unbecoming violation of safety or laws use of drugs or alcohol (very long list)
When do you need to get a work status report from your DR?
Request a work status report at each doctor’s visit which states specific work restrictions, if any, and the date/time of the next appointment
All departments with an intranet page will be responsible for designating:
liaisons within the department to be responsible for the department’s Intranet content
Employee shall not remove from the work site any property belonging to the City, its
contractors, its clients and other employees, without the expressed approval of the
employee’s department head.
!!
How much money will be awarded for completing a college degree?
$400.00 for an Associate’s degree
$800.00 for a Bachelor’s degree
$1,200.00 for a Master’s degree
After completing one year with the city
The Vacation Leave accrual limits are as follows:
400 Hours For 40 Hour Per Week Employees
520 Hours For 52 Hour Per Week Employees
Who will assist the hiring authority in developing all materials for the interview process?
Human Resources & Risk Management
If an employee should discover an Internet site
containing pornographic or sexually explicit material, including nude or
partially nude photographs, which has not been blocked, the employee shall
report such site to the ___________________.
City’s Information Systems department.
The Family and Medical Leave Act (FMLA) provides eligible employees with up to ______ work weeks of job-protected leave a year.
twelve (12)
A written notice to an employee stating that a performance deficiency exists or that a violation of work rules has taken place. The contents of the notice must also be verbally explained to the employee in person.
Written reprimand
All regular status employees who work _____ or more hours per week are covered by the City’s Basic Life Insurance and Accidental Death & Dismemberment Insurance Plan.
30
