HR Compliance: Employee Handbook Flashcards
Types of Employment (6)
Regular
Probation
Project
Seasonal
Casual
Fixed term
Type of employment where the employee has been engaged to perform activities which are usually necessary or desirable in the usual
business or trade of the employer
Regular (Labor Code Art. 295)
Type of employment that shall not exceed 6 months
Probation (Labor Code Art. 296)
Type of employment where the employment has been fixed for a specific project or undertaking the completion or termination of which has been determined at the time of the engagement of the employee
Project (Labor Code Art. 295)
Type of employment where the work or service to be performed is seasonal in nature and the employment is for the duration of the
season
Seasonal (Labor Code Art. 295)
Type of employment in which an employee is only guaranteed work when it is needed, and there is no expectation that there will be more work in the future.
*(from Google)
Casual (Labor Code Art. 295)
Type of employment where a company or an enterprise hires an employee for a specific period of time (contract).
*(from Google)
Fixed Term
Company Policies (3)
Loose Documents
Full Policy Documents
Employee Handbook
Company Policies:
-Emails, Memos, Contracts
Loose Documents
Company Policies:
- Official, Complete Versions/Detailed
Full Policy Documents
Company Policies:
- For General Distribution, Key Points
and Highlights
Employee Handbook
Handbook Pitfalls (5)
Underestimating the Handbook
Dormant Handbooks
Copy-Paste or Googled Handbooks
NOT an HR Exclusive
NOT just a Day 1Thing
Typical Handbook Contents (9)
Opening
Day One
Employment Basics*
Time and Schedule*
Workplace Guidelines
Safety, Health, Security
Performance, Learning
Pay, Play, Perks
DON’T FORGET
Categories/Levels of Discipline Matrix (4)
Zero-Tolerance
Serious, Critical
Major
Minor, Misdemeanors
Key HR Forms:
- Proper documentation
- Streamlines the process
- Formal document that department managers use to request the hiring of the new employees.
Hiring request form
Key HR Forms:
- Document job details
- Aligns the readers/ users
Job description
Key HR Forms:
- Applicant information
- Employee information
Info sheet
Key HR Forms:
- Documents application details, for future reference
Candidate evaluation
Key HR Forms:
- Formal proposal
- Candidate experience
Job offer
Key HR Forms:
- Legally binding; protects the company employee
- Define obligations
Contract
Key HR Forms:
- Indicates end date
- Indicates co-terminus nature of engagement
Project contract
Key HR Forms:
- Align both parties; transparency
Disclosure/ Special Arrangements
Key HR Forms:
- Proper documentation
- Streamlines the process
- include the recruitment process, new employee orientation, introduction of all aspects of the role to the employee, job training, goal-setting, introduction to company culture, meeting other employees and a serve as a guide to help the new hire get adjusted quickly
*(from Google)
Onboarding checklist
Key HR Forms:
- DOLE audits
- Proper documentation
Daily time record/ Payroll register
Key HR Forms:
- Transfers
- Change of status: regularization, promotion
- Merit increase
Employment action form
Key HR Forms:
- Documents performance
- Complaints
- Important reference
Performance evaluation
Key HR Forms:
- Recording
- Emphasizes the need for management approval
Leave application form
Key HR Forms:
- Legally binding; protects the company employee
- Defines lock-in, obligations
Training Contract
Key HR Forms:
- Improvement of training services
- Track training metrics
Training evaluation
Key HR Forms:
- Improvement of employment service delivery
Employee survey
Key HR Forms:
- Documents wins
- Boosts morale
Letter of recognition
Key HR Forms:
- Proper documentation
- Basis for discipline management
Incident report
Key HR Forms:
- Required by law
- Promotes the employees’ right to be heard
Notice to explain
Key HR Forms:
- Or notice of conference
- Promotes the employees’ right to be heard
Notice of admin hearing
Key HR Forms:
- Standard documentation to initiate process for disciplinary action for AWOL/Abandonment
Return to work order
Key HR Forms:
- Required by law
- Documents disciplinary action taken
Notice of disciplinary action
Key HR Forms:
- Same as Notice of disciplinary action, specifically for termination
Notice of termination
Key HR Forms:
- Additional documentation of resignation
Acceptance of resignation
Key HR Forms:
- Basis/ Pre-requisite for post-employment procedures
Exit clearance
Key HR Forms:
- Legally binding
- legal documents signed by employees who absolve their employers from all liability
*Absolve - set or declare (someone) free from blame, guilt, or responsibility.
Quit claim and waiver
