HR Compliance: Employee Handbook

Question 1

Types of Employment (6)

Answer 1

Regular
Probation
Project
Seasonal
Casual
Fixed term

Question 2

Type of employment where the employee has been engaged to perform activities which are usually necessary or desirable in the usual
business or trade of the employer

Answer 2

Regular (Labor Code Art. 295)

Question 3

Type of employment that shall not exceed 6 months

Answer 3

Probation (Labor Code Art. 296)

Question 4

Type of employment where the employment has been fixed for a specific project or undertaking the completion or termination of which has been determined at the time of the engagement of the employee

Answer 4

Project (Labor Code Art. 295)

Question 5

Type of employment where the work or service to be performed is seasonal in nature and the employment is for the duration of the
season

Answer 5

Seasonal (Labor Code Art. 295)

Question 6

Type of employment in which an employee is only guaranteed work when it is needed, and there is no expectation that there will be more work in the future.

*(from Google)

Answer 6

Casual (Labor Code Art. 295)

Question 7

Type of employment where a company or an enterprise hires an employee for a specific period of time (contract).

*(from Google)

Answer 7

Fixed Term

Question 8

Company Policies (3)

Answer 8

Loose Documents
Full Policy Documents
Employee Handbook

Question 9

Company Policies:

-Emails, Memos, Contracts

Answer 9

Loose Documents

Question 10

Company Policies:

• Official, Complete Versions/Detailed

Answer 10

Full Policy Documents

Question 11

Company Policies:

• For General Distribution, Key Points
  and Highlights

Answer 11

Employee Handbook

Question 12

Handbook Pitfalls (5)

Answer 12

Underestimating the Handbook
Dormant Handbooks
Copy-Paste or Googled Handbooks
NOT an HR Exclusive
NOT just a Day 1Thing

Question 13

Typical Handbook Contents (9)

Answer 13

Opening
Day One
Employment Basics*
Time and Schedule*
Workplace Guidelines
Safety, Health, Security
Performance, Learning
Pay, Play, Perks
DON’T FORGET

Question 14

Categories/Levels of Discipline Matrix (4)

Answer 14

Zero-Tolerance
Serious, Critical
Major
Minor, Misdemeanors

Question 15

Key HR Forms:

• Proper documentation
• Streamlines the process
• Formal document that department managers use to request the hiring of the new employees.

Answer 15

Hiring request form

Question 16

Key HR Forms:

• Document job details
• Aligns the readers/ users

Answer 16

Job description

Question 17

Key HR Forms:

• Applicant information
• Employee information

Answer 17

Info sheet

Question 18

Key HR Forms:

• Documents application details, for future reference

Answer 18

Candidate evaluation

Question 19

Key HR Forms:

• Formal proposal
• Candidate experience

Answer 19

Job offer

Question 20

Key HR Forms:

• Legally binding; protects the company employee
• Define obligations

Answer 20

Contract

Question 21

Key HR Forms:

• Indicates end date
• Indicates co-terminus nature of engagement

Answer 21

Project contract

Question 22

Key HR Forms:

• Align both parties; transparency

Answer 22

Disclosure/ Special Arrangements

Question 23

Key HR Forms:

• Proper documentation
• Streamlines the process
• include the recruitment process, new employee orientation, introduction of all aspects of the role to the employee, job training, goal-setting, introduction to company culture, meeting other employees and a serve as a guide to help the new hire get adjusted quickly

*(from Google)

Answer 23

Onboarding checklist

Question 24

Key HR Forms:

• DOLE audits
• Proper documentation

Answer 24

Daily time record/ Payroll register

Question 25

Key HR Forms:

• Transfers
• Change of status: regularization, promotion
• Merit increase

Answer 25

Employment action form

Question 26

Key HR Forms:

• Documents performance
• Complaints
• Important reference

Answer 26

Performance evaluation

Question 27

Key HR Forms:

• Recording
• Emphasizes the need for management approval

Answer 27

Leave application form

Question 28

Key HR Forms:

• Legally binding; protects the company employee
• Defines lock-in, obligations

Answer 28

Training Contract

Question 29

Key HR Forms:

• Improvement of training services
• Track training metrics

Answer 29

Training evaluation

Question 30

Key HR Forms:

• Improvement of employment service delivery

Answer 30

Employee survey

Question 31

Key HR Forms:

• Documents wins
• Boosts morale

Answer 31

Letter of recognition

Question 32

Key HR Forms:

• Proper documentation
• Basis for discipline management

Answer 32

Incident report

Question 33

Key HR Forms:

• Required by law
• Promotes the employees’ right to be heard

Answer 33

Notice to explain

Question 34

Key HR Forms:

• Or notice of conference
• Promotes the employees’ right to be heard

Answer 34

Notice of admin hearing

Question 35

Key HR Forms:

• Standard documentation to initiate process for disciplinary action for AWOL/Abandonment

Answer 35

Return to work order

Question 36

Key HR Forms:

• Required by law
• Documents disciplinary action taken

Answer 36

Notice of disciplinary action

Question 37

Key HR Forms:

• Same as Notice of disciplinary action, specifically for termination

Answer 37

Notice of termination

Question 38

Key HR Forms:

• Additional documentation of resignation

Answer 38

Acceptance of resignation

Question 39

Key HR Forms:

• Basis/ Pre-requisite for post-employment procedures

Answer 39

Exit clearance

Question 40

Key HR Forms:

• Legally binding
• legal documents signed by employees who absolve their employers from all liability

*Absolve - set or declare (someone) free from blame, guilt, or responsibility.

Answer 40

Quit claim and waiver