HR Command Qual Flashcards
Civilian staff reports that he is being verbally abused by his civilian supervisor. What do you do?
1) Talk to CHRO, TRIAD, and supervisor to address situation. Verbal warning first, then written. Refer to Table of Offenses and Penalties.
2) It could negatively impact command climate and morale, so handle it quickly and correctly.
3) Reinforce the importance of them following the Merit Systems Principles.
Why do you want to be a CO?
One, it’s the pinnacle of being a leader in the military. But more importantly, I’ve had the pleasure of working for great COs, and they’ve all shared with me a part of their philosophy and principles that have allowed them to succeed….and my way of repaying them, as well as giving something back to the service, is to continue the tradition of passing on the common denominators of a great leader .
What kind of jobs do you want?
I’d be excited for any kind of job in this community. My whole thing is I want to help enable the warfighters, so I’ll do whatever I need to do my part in that equation.
What’s your leadership/command philosophy?
Mission Achievement
Teamwork
Individual Development
Describe “trust” between CO and superiors/sailors, and how is it related to the essential principles of command?
Trust is something that is built by holding yourself ACCOUNTABILITY to the highest standards, and that trust is sustained through your day-to-day communication, both with your superiors and Sailors. This is key, because without trust, you’re not going to delegate AUTHORITY, and without authority, Sailors can’t use their EXPERTISE to fulfill their RESPONSIBILITIES.
Describe what you’ll do when you’re relieving a CO?
1) Talk about personnel issues (missing NECs)
2) Material deficiencies
3) Any other outstanding issues and status of progress
4) Anything you wanted to accomplish, but ran out of time?
5) Go over program health, inventory, etc.
6) Last inspection, surveys, etc.
You are asked to be a guest speaker for a non-profit organization. What goes through your mind?
1) Sync w/ TRIAD, Legal Officer, maybe PAO
2) Verify the event can be supported/endorsed
3) If it’s CFC, NMCRS, or other DoD-related organizations, it is generally ok, but you want to double check.
4) If it’s a non-DoD source, talk w/ JAG or Legal O to verify it means the criteria of the Joint Ethics Regulations.
One of your Sailors is expressing suicidal ideations. What do you do?
1) Sync w/ TRIAD, medical,
2) Make sure the Sailor is taken care of, have some be with them, don’t let him/her suffer alone.
3) Report: for suicide-related behavior, OPREP Unit w/in 1-hour, SAIL (sailor assistance & intercept for life) referral w/in 24-hours, and DoDSER w/in 30 days, if it was classified as suicide attempt by medical authority.
4) Discuss other possible support services, like Chaps, FFSC, Military Crisis Line, Military OneSource, etc.
5) What is the root cause? Any underlying issues that could have caused this? If so, there could be others.
6) What can be done at the command to help? Does everyone at the command know how to identify signs? Do we need refresher training on this?
7) If they do spot signs, do they know how to help them? Do they understand ACT?
One of your Sailors committed suicide. What do you do?
1) TRIAD, Medical, local law enforcements, NCIS, CACO (notify next of kin) - Chaps, etc.
2) Keep ISIC in the loop.
3) OPREP Navy Blue w/in 1-hour, Personnel Casualty Report (PCR) w/in 4hr & NLT 12hr, report via DoD Suicide Event Report (DoDSER) w/in 30 days.
4) Offer support services, like Military Onesource for counseling.
5) Root cause, underlying issues, after action thought (command training on spotting signs, how to help, build that command culture of ACT)
6) Rumor control, keep it on the “need to know basis”
7) Take care of shipmates who were close to the Sailor, remind them of support services, like Chaps, FFSC, etc.
FCPO hosts charity raffle for non-profit organization. What goes through your mind?
1) Talk to Legal Officer to make sure it meets the criteria of the Joint Ethics Regulations to make sure it’s something you can officially endorse/support. Also, it won’t hurt to pull in PAO to discuss the optics of you doing this, and go over the sensitivity of the language.
2) If it’s CFC, NMCRS, or other DoD related organizations, it is generally fine.
3) Make sure everyone is given the opportunity to participate.
One of your civilian staff is being verbally abused by their civilian supervisor. What do you do?
1) TRIAD and CHRO
2) Root cause, underlying issues, after action thought (command training on spotting signs, how to help, build that command culture of ACT)
One of your gay black female is being verbally abused by their white male supervisor. What do you do?
1) Get EO and CMEO involved
What are the requirements of a command climate assessment?
1) w/in 30 days of assuming command and debrief w/in 90 days.
2) Remember Triangulation (survey, focus groups, records review)
DEOCS survey reveals negative results. What do you do?
1) TRIAD meeting, including CCS.
2) Remember triangulation method (survey, focus group, records review).
3) Communicate to command that their voices are important and heard by leadership, and that the negatives are being actively engaged to correct.
4) Follow-up regularly on progress, don’t let it be a one-and-done.
5) Determine if anything warrants for a preliminary inquiry, or a possible investigation.
6) Root cause, underlying issues, after action thought
What’s the Navy’s policy on controlled substances and use of alcohol?
Zero tolerance and consume with caution.
What’s the policy of alcohol use at command events?
No alcohol during working hours, unless it’s an approved command event, like holiday parties. In that case, exercise caution and make sure everyone has a plan. Have a safety brief prior to event.
One of your Sailors has been arrested for DUI. What do you do?
1) TRIAD, Legal, Medical, DAPA
2) Verify the safety of the Sailor
3) Submit DAAR to ADMITS w/in 30 days
4) SITREP
5) Remove access from weapons, clearances, etc. as needed
6) If it’s the second DUI, it’s a mandatory ADSEP
7) Refer support services like Chaps, FFSC, etc.
Root cause, underlying issues, after action thought
One of your Sailors got into a car accident during holiday leave period. What do you do?
1) Is the Sailor safe?
2) Was TRiPS completed prior?
How do you avoid being fired as a CO?
1) aka DFC (departure for cause)
2) misconduct, substandard performance, loss in confidence, you’re a better fit somewhere else.
There was a HAZMAT spill at work. What do you do?
1) Get it cleaned, verify no one was exposed.
2) TRIAD, Safety Officer discuss root cause, underlying issues, after action thought.
3) Make sure command knows the possible symptoms and to notify medical if it surfaces.
4) Report it to ISIC and NAVSUP
One of your Sailors gets into a motorcycle accident. What do you do?
1) Is the Sailor safe?
2) Was the motorcycle safety req completed?
3) Does it call for a mishap investigation? If so, incident report w/in 48 hours, eSAMS, SITREP, etc.????
Why should a CO display exemplary conduct?
1) Per Navy Regulations article 1131.
2) It leads to building trust and respect from people, by displaying good example of virtue, honor, patriotism, and subordination, as well as having vigilance of what happens at your command, zero tolerance for immoral acts, promote morale and general well-being of your people.
What does the TRIAD mean to you?
The backbone of the command. As the CO, you have ultimate responsibility and accountability, but the TRIAD can help to make the weight more manageable. They’re a team.
Why should a CO be held accountable to the highest standards of personal and professional conduct?
Because it’s what builds trust between you and your subordinates, as well as your superior.
When you’re the CO, all eyes and ears are on you, whether you’re at work or at the commissary.
Who can you turn to when you’re having a difficult time making a decision?
1) TRIAD
2) Other COs and Peers
3) Your mentor
4) Previous CO
5) SMEs
One of your Sailors is having financial problems. What do you do?
1) TRIAD
2) Let them know there are services available to them (USAA, NFCU, CFS, etc.)
3) Any underlying issues or trends? Are there others facing similar problems at the command?
Discuss the CO’s responsibilities regarding administrative control, obligations and safeguarding of official funds, and discovery of fraud.
1) CO is ultimately responsible for the command’s economy, so as a TRIAD, you want to enforce rigid compliance.
2) Regarding administrative control, the key is to not spend more than what you have.
3) Regarding obligations and safeguarding, the key is to make sure you select the right people for the right job. Make sure they’re physically, mentally, and emotionally capable.
4) If fraud is discovered, the TRIAD needs to refer to NCIS. Big picture = make sure you set a command culture of instant notification.
5) If anything goes missing, determine as a TRIAD if a preliminary inquiry is required or not. Get Legal involved in the conversation. Inform ISIC and NAVSUP as well.
What goes through your mind when designating a CFS?
1) Meet all pre-reqs (rank, YOS, etc.)
2) Designated in writing
3) The standard CFS ratio is 1:75, and if your command has more than 25 people, you need at least one. If you have more than 150, you need 3 CFSs.
4) Someone who is financially responsible.
What does a CPPA do for you?
1) They make sure Sailor’s are taken care of regarding money, like travel-related transactions.
How is the MICP important to you as the CO?
1) It allows self-assessment on the health of programs. Make sure the programs are functioning properly to reach it’s objectives, identify areas that need improvement, and take a systematic approach to correct it.
You need to change the characteristics of a billet, who do you contact?
1) TRIAD can submit manpower billet request to BSO via your ISIC.
How is the enlisted advancement process important to you as the CO?
1) Meet requirements, like TIR, schools, PRT, exams (Mar & Sep), etc….but the most important part as the CO is the recommendation (including previous CO) for E4-E6. This can be taken away at any moment.
2) We promote to fill vacancies - Congress tells us how many enlisted paygrades we can have, then that’s sent to BUPERS-3 to determine how many each ratings get.
3) Minimum TIR:
* E1 to E2 – 9 mo TIR, complete boot camp
* E2 to E3 – 9 mo TIR, pass exam
* E3 to E4 – 6 mo TIR, pass A-school (get rated) and exams, complete PO indoc
* E4 to E5 – 12 mo TIR
* E5 to E6 – 36 mo
How is the Chief advancement boards (E7-E9) important to you as the CO?
1) CO Recommendation (can’t be delegated)
2) TRIAD discussion to determine who has qualities of leadership, competency, special quals, education, past evaluations
3) OPNAV N13 sets quotas for each rate based on vacancy, then approved by CNP
- E6 to E7: Serve 3-years as E-6, pass the exam, complete CPO Indoc, and approved by Navy-Wide CPO Selection Board (top 60% of each rating is considered).
- Advancement exams are every third Thursday of January.
- Board members: O6 & above as the president, CMC (Fleet, Force, or Command) as the Board Senior Enlisted Advisor, senior recorder, and other officers and CPOs.
- Board is convened by CNP, with COMNAVPERSCOM (Admiral Hughes), MCPON, and Reserve Force CMC proving inputs for inclusion in board precept and convening order.
- E7 to E8: Serve 3-years as E7, complete CPO Leadership Training Course, approved by Navy-Wide CPO Selection Board.
- E8 to E9: Serve 3-years as E8, approved by Navy-wide CPO Selection Board.
- E7, E8, and E9 requires selection board action. E8 and E9 candidates are designated SBE on the basis of Commanding Officer (CO) or Officer in Charge (OIC) recommendation and TIR eligibility. Selection boards are convened annually by CNP. (36 mo TIR)
If there was an adverse info prior to/after advancement selection board. What goes through your mind?
1) TRIAD notifies PERS (specifically PERS-823 - enlisted performance & separation branch) for E6-E9 adverse actions.
2) Reporting is internal only, boards will not be notified, so advancements will be on hold until situation is resolved.
3) For E7-E9, CNP is the only one that can take it away.
What does a CCC mean to you as a CO?
1) Helps the TRIAD ensure Sailors are given the opportunity to succeed and develop their careers.
2) NEC 9588/9589
What is your role as a CO regarding C-way, HYT, and TAP?
1) CO approves reenlistment requests. Make sure NCs are verifying Sailor’s eligibility and timelines.
2) In addition to CO recommendation, they need to be promotable and recommended for advancement/retention on past 2 evals.
3) High Year Tenure (HYT): Sailor needs to transition to Reserves, or separate, unless Waiver is approved by NPC.
* E1 through E2: 4 years
* E3: 6
* E4: 10
* E5: 16
* E6: 22
* E7: 24
* E8: 26
* E9: 30
Discuss your role as the CO regarding MAP?
1) It authorizes COs to promote E3 through E5 outside of the standard advancement process.
2) Discuss as a TRIAD on who it should be.
3) MAP quotas are assigned to COs via BSO
What’s the difference between Administrative, Statutory, and Continuation boards?
Administrative Boards: governed by Navy policy
- Command Screen
- CO/XO
- DH
- Rules dictated by OPNAV and BUPERS instructions
- It’s community specific, so if you have officers working for a different designator, ask their respective community manager to get smart on it.
Statutory Boards: governed by federal law
- Officer promotion for O6 and below.
- Rules dictated by SECNAVINST 1401.3, which follows US Code Title 10 guidelines.
- Continuation Boards
Continuation Boards: governed by federal law
- Process of retaining officers (>O2, LDO/CWO) who are subject to involuntary separation.
- Approved by SECNAV
- Governed by U.S. Code Title 10