HPM 5.1

Question 1

What does the term “correspondence” mean to the CHP?

Answer 1

All communications prepared on departmental letterhead and on Memorandum, CHP51WP, except publications transmittal memorandums which are governed by the Publications Management Manual HPM 1.1

Question 2

How are all communications which contain directives of information to Commanders, Field Division Chiefs and Area Commanders and employees required to be sent?

Answer 2

Via an Information Bulletin (IB) or Management Memorandum (MM)

Question 3

Are route slips considered CHP correspondence?

Answer 3

No

Question 4

How shall the original of all correspondence be signed?

Answer 4

In ink

Question 5

What reference source is recommended by the department to guide use of the English language in Departmental correspondence?

Answer 5

The Gregg reference manual

Question 6

What is Category 1 correspondence?

Answer 6

Memorandum, CHP51WP, macro of same and is used for intra and inter departmental correspondence

Question 7

How is correspondence to an APPOINTED official to be prepared?

Answer 7

As a memorandum

Question 8

What is Category 2 correspondence?

Answer 8

Correspondence using CHP letterhead and designed for agencies or individuals outside the CHP

Question 9

Can a letter be sent within the Dept?

Answer 9

Yes, for commendations and letters to Go. Lt. Gov, legislators and courts and justices.

Question 10

How is correspondence to ELECTED officials prepared?

Answer 10

As a letter

Question 11

The signature block is placed where on a correspondence?

Answer 11

Four spaces below the closing and flush with the left margin.

Question 12

In the body of the correspondence, may a date be divided between two lines?

Answer 12

Yes, but only the year may be on a separate line.

Question 13

How shall the time be listed in interdepartmental correspondence?

Answer 13

The American system of time (e.g. 5:15 P.M.)

Question 14

Single paragraph letters and memos SHALL be:

Answer 14

Double Spaced

Question 15

Multiple paragraph letters and memos SHALL be:

Answer 15

Single spaced.

Question 16

For second and subsequent pages to a letter or memo:

A paragraph of less than _______ lines SHALL not be divided between pages.

Answer 16

Four

Question 17

Departmental correspondence SHALL be prepared with what type of typeface?

Answer 17

Serif

Question 18

Correspondence SHOULD be prepared with a point size no less than _______ and no greater than ________

Answer 18

10/12

Question 19

The designation of each copy of correspondence is marked in what manner on the correspondence?

Answer 19

With a red check mark.