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HPM 10.3 Personnel Transaction Manual > HPM 10.3 > Flashcards

HPM 10.3 Flashcards

1
Q

Effective July 1, 2012, State Personnel Board merged with the Department of Personnel Administration creating the ___ ___ ___ ___ ____

A

California Department of Human Resources (CalHR)

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2
Q

Examination bulletins are made available on the CHP ____ ____ or on the CalHR web site, a ______ message is sent to “All Commanders” announcing the release of each promotional exam bulletin

A

internal website, Comm-Net

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3
Q

To compete in an exam, a candidate must complete and file an application as instructed in the ___ ___. For Cadet, CHP the application shall be filed ____ from the ___ ____. A _____ shall be used to file for any exam with a promotional exam

A

exam bulletin, electronically, CHP website, STD 678

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4
Q

Public safety dispatchers can only establish list eligibility for one ___ ____ and cannot test if they have taken the test within 30 days. CHP Cadet applicants can only have ____ active app in the process at a time.

A

comm center, one

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5
Q

All aspects of the exam are confidential. Exam security is the responsibility of all persons. All who become aware of a breach of the exam security ____ ____ the incident as soon as possible to their immediate supervisor

A

shall report

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6
Q

A CHP 127 Request for position action may be submitted via e-mail up to, but not exceeding ____ days in advance of an anticipated position vacancy.

A

90

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7
Q

Approval to refill established, vacant, non-uniform positions is ____. To refill or overlap prior to incumbents exhaustion of incumbent leave credits may be granted by appropriate ___ _____.

A

required, assistant commissioner

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8
Q

The following actions:

  1. refilling an established position in nonrep or rep classification delegated to divisions
  2. refilling an established position where duties have changed
  3. changing the duties of a an existing position
  4. requesting a temp blanket funded position
  5. establishing a new budgeted position
  6. reclassifying an existing position
  7. transferring an established position
  8. requests to hire a retired annuitant
  9. request to hire a student/youth aid

require ____ ___ ___ review and approval

A

Classification and Hiring

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9
Q

Hiring supervisors _____ ensure that applicants are aware that signing the CHP 101 is a condition of employment.

A

shall

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10
Q

The Americans with ____ Act protects citizens who are, or have been, addicted to drugs or alcohol provided s/he is undergoing, or has undergone, some sort of rehabilitative treatment and whose addiction restricts him/her from performing a major life activity.

A

Disabilities

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11
Q

Department policy prohibits questions regarding ____ affiliation during the pre-employment interview.

A

union

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12
Q

Labor code 432.7 ____ asking an applicant to disclose info concerning an arrest which did not result in conviction, this code ___ ___ apply to persons seeking employment as ___ ___ or other positions with access to criminal offender record information.

A

prohibits, does not, peace officer

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13
Q

California Fair Practices Act prohibits an inquiry which is not job related which directly or indirectly limits a person’s employment opportunities because of race, color, religion, national origin, ancestry, med condition, disability, marital status, sex, or exercise of family care leave or leave for an ___ ___ ___ ___ ___.

A

employee’s own serious health condition

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14
Q

Department policy ____ pre-employment inquiries regarding disabilities.

A

prohibits

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15
Q

Fair employment and housing commission guidelines ____ persons who actually hire to make a recommendation to hire from having an applicant’s ____ ____ available at the time of the an employment interview.

A

prohibits, ethnic identification

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16
Q

Medical exams and health questionnaires shall not be _____ from applicants prior to a ___ ___ of employment.

A

obtained, conditional offer

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17
Q

Nonsensitive classifications ____ have a STD 610 filled out by licensed physician of their choice, sensitive classifications ____ have a STD 610 filled out by ____.

A

shall, shall, licensed physician from the Department’s approved list of physicians and clinics

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18
Q

It is departmental policy to ____ all prospective employees, this ensures that all new non-uniformed members have the proper DOJ and FBI background checks, when conditional offer of employment is made, ___ ___ cards shall be obtained.

A

fingerprint, two fingerprint

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19
Q

T/F: A person considered for appointment to a non-uniform position is not required to be either a US citizen or a CA resident, but the US Immigration Reform and Control Act of 1986 mandates that every employer shall implement an employment verification system in order to control unauthorized immigration.

A

True

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20
Q

Retired Annuitants are permitted to work up to ___ hours in any calendar year without reinstating from retirement.

A

960

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21
Q

The Department seeks to ____ situations where a supervisory or command relationship exists between related employees assigned to same command. No employee should use ___ ____ of influence to aid or hinder other employees because of personal relationship.

A

avoid, person power

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22
Q

___ relationships are not permitted at communications centers and area dispatch centers

A

family

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23
Q

Employees who become related after assignment to the same command location and in a subordinate/supervisory relationship ___ ___ their _____. Approval of the commander, with the concurrence of the next level of review is req for continuance of assignments

A

shall notify, commander

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24
Q

Normally, all departmental employees, including ___ ___ __ , may be allowed to work together as partners. Commanders shall reserve the right to ____ ___ ___

A

immediate family members, preclude working together

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25
Q

Related employees will not be ______ to the same command when either is the ______.

A

assigned, commander

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26
Q

A former uniformed employee must apply for reinstatement within ___ years of separation.

A

three

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27
Q

All requests for reinstatement from former uniformed employees ___ be submitted in writing to the _____. the permissive reinstatement ___ be approved at the rank of ____ regardless of rank when resigned or retired. ___ has discretion to grant or deny any request.

A

shall, commissioner, shall, officer, commissioner

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28
Q

A prerequisite for reinstatement shall be the successful completion of ____, a background investigation, medical examinations and a _____ ____. All reinstated employees shall be required to serve a __ ___ term in the initial field assignment along with a __ __ __ period.

A

physical performance test, psychological evaluation, one year, one year probationary

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29
Q

Requests for reinstatement of non-uniformed employees may submitted personally or by letter to the hiring ____. The commander __ contact HRS, selection standards and examinations unit and a approved ____ ____ is required.

A

command, shall, health questionaire

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30
Q

The ____ may administratively determine the geographical area of residence of any member of the Department in order to assure the _____ of such member for emergency service.

A

commissioner, availability

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31
Q

All requests to reside out of State ___ be made to the _____.

A

shall, commissioner

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32
Q

Max travel distance from residence to work location for commanders using a state vehicle is __ miles, and ___ miles for non-command employees.

A

70, 50

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33
Q

Sergeants or above and non-uniformed _____ are authorized to administer the Oath of Allegiance using the STD 689.

A

commanders

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34
Q

An appointing power may grant a leave of absence without pay to any employee not exceeding ____ year

A

one

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35
Q

Name the 7 reasons for granting a leave of absence without pay

A
  1. attend school
  2. incapacity due to illness or injury
  3. loaned to government agency
  4. to seek or accept other employment during layoff
  5. family illness or obligation
  6. union activity
  7. victim of domestic violence
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36
Q

A one-year leave may be extended up to ___ ___ ___ if approved by the appropriate commissioner prior to expiration of the original one-year leave

A

one additional year

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37
Q

Leave credits may be used prior to the effective date of leave or remain for the employee’s use upon return to work, ___ ____ credits cannot be used unless the leave is for medical reasons

A

sick leave

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38
Q

The immediate ____ shall recommend approval/disapproval of the request for leave of absence and then ____ be forwarded through the channels to the ___ ____

A

commander, shall, appropriate commissioner

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39
Q

Adoption Leave may be granted for a period not to exceed ____ ____; without _____.

A

one year , pay

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40
Q

Temporary Leave of Absence may be granted by ______ without pay to any employee for a period not to exceed _____ ___ days.

A

Commander, 30 calendar

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41
Q

Informal Leave may be granted by _____ without pat to any employee for a period not to exceed ___ working days in ____ day period, or ___ working days in ____ day period, or _____ consecutive days between periods.

A

commander, 11, 22, 10, 21, 11

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42
Q

Pregnancy/Parent Leave of Absence; female may request and shall be granted absence without pay for pregnancy, childbirth, and recovery therefrom. A male parent may be granted a leave of absence without pay for a period not to exceed ___ ___

A

one year

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43
Q

Any veteran employee who is eligible because of that service for education or training, upon application, be granted an educational leave of absence without pay for the period during which the employee receives that education or training and for ___ ___ thereafter.

A

3 months

44
Q

Inactive duty military schedule drilling (monthly or weekly) qualifies for ___ ___ ___ ___

A

short term military leave (six months - 180 calendar days or less)

45
Q

Long term military leave is granted to employee who has orders of deployment for a period over ___ ___, but not exceeding ___ ____.

A

six months, five years

46
Q

Family and Medical Leave Act provides for 12 weeks of ____, job-protected leave during a ___ month period for specific family medical reasons. If FMLA differs from California Family Rights Act the ___ ___ and ___ ___ leave provisions must be applied. ____ shall ensure all departmental personnel are informed of provision within both Acts.

A

unpaid, 12, most generous, less restrictive, Commander

47
Q

To be eligible for FMLA/CFRA an employee by have at least ____ ____ of state service; and worked at least _____ hours during the prior 12 months.

A

12 month, 1250

48
Q

A serious health condition relating to FMLA/CFRA is inpatient care, a period of incapacity of more than three consecutive calendar days, chronic conditions requiring “The Chronic” and _______.

A

pregnancy

49
Q

Eligible employees are ____ to take up to a total of ___ weeks of ___ or ____ job-protected leave in a calendar year and is provided to ___ parent for the birth, adoption, or ____ ___ ___ of a child.

A

entitled, 12, paid, unpaid, either, foster care placement

50
Q

Policy allow for employees to use ___ ___ and ___ ___ credits during unpaid FMLA/CFRA; ____ ___ credits may only be used in accordance with the bargaining unit agreement. Paid leaves due to job-related accidents/injuries are ___ ___ as an employees FMLA/CFRA leave.

A

annual leave, personal leave, sick leave, not counted

51
Q

Pregnancy Disability Leave is granted to employee who is disabled due to pregnancy for up to ___ ___

A

four months

52
Q

FMLA/CFRA requires the employers to maintain the employee’s ___, ____, and ____ benefits while on leave

A

health, dental, vision

53
Q

OT shall be allowed during FMLA/CFRA leave (CHP Afterall) However if employee is on leave for ____ ____ ____ or if the leave is _____ OT SHALL NOT BE ALLOWED. GO HOME FOOL!

A

own serious illness/injury, unpaid

54
Q

Employee may not be ______ to work ___ __ jobs in lieu of taking an FMLA/CFRA leave

A

required, light duty

55
Q

FMLA leave may be increased to ___ workweeks in a 12 month period for Military Caregiver Leave. FMLA may also be granted to employee for any qualifying exigency arising out of the fact that the employee’s spouse, son, daughter, or parent is on, or has been notified or an impending call to ___ ___.

A

26, active duty

56
Q

There are __ categories of Separation, ____ and _____. Temporary separation includes all types of leaves of absences, suspensions, termination for medical reasons, and disability retirement.

A

two, permanent, temporary

57
Q

Employee may ____ ____ by submitting a written or oral resignation letter to commander. It is ____ for supervisor to exert undue ____ or to subject employee to ___ in order to obtain a resignation; employee may withdraw resignation if done so before ___ ___, once the effective date has passed, the employee cannot withdraw but departmental management may exercise their discretion and permissively ___ the ____.

A

voluntarily resign, illegal, influence, duress, effective date, reinstate, employee

58
Q

Automatic resignation in cases of AWOL is the separation of an employee who is AWOL for ___ or more ___ working days whether the absence is ______ or ______.

A

five, consecutive, voluntary, involuntary

59
Q

If employee has not contacted the _____ at the end of the first ____ hours of a scheduled shift, the _____ should attempt to contact the employee, if reasons given by employee are ____ and the absence is not approved by the _____, the ____ shall advise the employee is ____.

A

commander, four, commander, unacceptable, commander, commander, AWOL

60
Q

An AWOL notice shall be immediately forwarded to employee’s ____ _____ ____ if employee cannot be contacted; the notice shall be sent ___ ____ not certified mail, and should include an implementation date that allows the employee reasonable time to request a _____ hearing before the ___ is final.

A

last known address, overnight mail, Coleman, separation

61
Q

The “Coleman” hearing is informal and should be conducted by an impartial and disinterested rep of the _____. Government Code provides that CalHR may reinstate with satisfactory explanation and ___ ____ is never authorized pursuant to the AWOL statute

A

Department, back pay

62
Q

A retired peace officer can maintain permanent confidentiality of home address, and a peace officer who separates for other than retirement and ___ ___ ___ and ___ ___ ___ may retain confidentiality of home address for ___ years.

A

public safety dispatch, motor carrier specialist, 3

63
Q

When employee voluntarily resigns from state, wages earned must be paid no later than ___ hours from the date of separation.

A

72

64
Q

Exit interviews ___ be conducted by the ____ of each employee who is separating by resignation from state service or to accept employment in another state agency to determine ______ _____ for transfer or separation and determine recommendation for rehire.

A

shall, commander, underlying reason

65
Q

An employee ___ immediately ____ their _____ when filing for retirement.

A

shall, notify, commander

66
Q

Mandatory retirement per the government code states that every patrol member “shall be retired on the ___ day of the calendar month succeeding that in which he or she attains the age ____”

A

first, 60

67
Q

Peace officer shall be denied CCW privileges if not ____ ___ or ______ _____.

A

honorably discharged, psychology disability

68
Q

Contact information is required for all _____ _____, public safety dispatchers/operators, public safety dispatch supervisors, and non-uniformed section commanders. Must notify the commander and complete any ____ if changes occur

A

uniformed employees, forms

69
Q

CHP 611A ___ be completed by every employee, the 611B is ______ and does not replace the CHP 102.

A

shall, voluntary

70
Q

Definition of family member with regards to Catastrophic illness or injury is:

A

mother, father, husband, wife, son, daughter, brother, sister, domestic partner, or any person residing in the immediate household of the employee at time of illness

71
Q

Transfer of leave credits for family members may be transferred _______

A

interdepartmentally

72
Q

Shall have written approval from ______ on a _______ to engage in secondary employment.

A

commander, CHP 318

73
Q

Upon receiving a CHP 318 in triplicate, a supervisor’s responsibilities are as follows: (4)

A
  1. make an inquire into the activity to determine if inconsistent/incompatible with state employment
  2. ensure that those duties listed are descriptive of all duties to be performed
  3. discuss the provisions of 2nd employment with employee
  4. certify that the proposed employment has bee discussed with the employee and indicate whether it is considered compatible or incompatible
74
Q

Incident reports (CHP 2) should be utilized to accomplish recording of a ___ ___ or ___ ___.

A

commendable act, censurable act

75
Q

The involved employee ___ be afforded the opportunity to review and sign the CHP 2. If refusal to sign, the Sgt shall indicate “___ ___ __” in the employee signature box; the supervisor shall sign the CHP 2 to indicate opportunity to review and sign was given. Employee may file a ___ ___ within __ days to any adverse comment. ____ shall ensure a copy of response is attached to all existing copies of the CHP 2. Commanders shall review incidents of a censurable nature to determine appropriate corrective action.

A

shall, refused to sign, written response, 30, commander

76
Q

When adverse action is taken against an employee, a CHP 2 ___ ___ ___ issued.

A

shall not be

77
Q

Supervisors shall ensure that new ID cards are issued to their employees every _____ years in conjunction with the replacement of the ___ __ photograph. If an an employee is promoted and new digital photograph is required.

A

5, field folder

78
Q

Medical reports, or copies of medical reports ____ ___ be retained at the ____ ___ after all Command action has been completed.

A

shall not, local level

79
Q

Labor Code Section ____ provides that uniformed employees who are temporarily disabled from a work-related injury or illness are to receive ___ salary for a period of up to __ year.

A

4800.5, full, one

80
Q

May use sick leave while on vacation if: (2)

A
  1. becomes injured or ill and is unable to continue vacation activities
  2. has a dental, eye, or other physical or medical exam to treatment by a licensed practitioner
81
Q

An employee shall be entitled to bereavement leave with pay for the death of a domestic partner or person related by blood, adoption, or _____, or any person residing in the immediate household of the employee at the time of death. When requesting the employee shall give notice to their supervisor as soon as possible and provide the following:

A

marriage

  1. name of deceased and relationship
  2. date and place in which death occurred and where services will be held
  3. amount of time to be charged to bereavement leave and or other leave credits.
82
Q

Bereavement leave shall not exceed three ___ hour days for any occurrence and may only be used in increments of ___ hour. If death occurred outside the state, an additional __ days may be requested and shall be charge either to ___ ___ or ____ ____ ____. Upon approval of the commander, an employee may charge accrued vacation/annual leave, ____, personal leave, holiday credit, or an authorized leave without pay for any additional bereavement leave absence.

A

8, one, 2, sick leave, leave without pay, CTO

83
Q

Maximum vacation annual leave is ____ hours

A

816

84
Q

Employees whose vacation/annual leave balance exceeds the maximums allowed Jan 1, will be directed by the ____ to take the excess amount off during that calendar year. The dates and hours the time will be taken ___ be at the ___ of the commander.

A

commander, shall, discretion

85
Q

Meal periods is a minimum of ___ mins and not more than __ hour for lunch if working more than __ hours. Shall not be during the first ___ hours of shift or the last ___ hours of shift.

A

30, one, 5, 3, 3,

86
Q

Rest periods may be granted by the commander and be ___ mins or less for each ___ hour block for a total not to exceed ____ mins for the full work shift. Rest periods shall not be granted during the ___ or ____ hour of the work period.

A

15, 4, 25, first, last

87
Q

Uniformed employees ____ ___ be considered available for voluntary overtime details if the assignment would result in the employee working more than ____ hours in any 24 hour period. Exceptions may be made for ___ and ____ situations and shall be approved by the employee’s _____.

A

shall not, 16.5, exigent, emergency, supervisor

88
Q

No charge for time off is made for the one hour not worked by employees when standard time changes to daylight savings time in April. ____ is credited for the additional hour worked by employees when Daylight savings time reverts to standard time in October

A

overtime

89
Q

Effective Jan 1, 1993, no peace officer shall be selected for voir dire in ___ or ___ cases. Officers are not ____ from being called for jury duty and must serve unless excused by the court

A

criminal, civil, excluded

90
Q

Uniformed employees must notify their commanders as soon as they learn of selection for jury duty. A request for exemption will be written on ___ ___ and jointly signed by the ___ and ____. If exemption is not granted employees may be absent with pay provided they ____ fee to the _____.

A

departmental letterhead, employee, commander, remit, department

91
Q

If serving on jury duty while on annual leave, CTO, PLP, holiday credit or a RDO an employee is not entitle to ____ _____.

A

jury fees

92
Q

When called as a witness in a court case by or on behalf of the Department, an employee may be absent ___ ___, and transportation and travel expenses shall be furnished by Department.

A

with pay

93
Q

When called as expert witness or party to suit, employee retains all ___ ___ and the absence is ____ ___ unless vacation, annual leave, CTO, PLP is charged.

A

court fees, without pay

94
Q

When subpoenaed to appear as a witness in a matter other than one arising from official duties, the absence shall be ___ ____.

A

with pay

95
Q

Employee can be absent ___ ___ for SBP hearing during working hours if the supervisor was giving ___ day notice. This is also true for ___ ____ ___ Exams.

A

with pay, two, state civil service

96
Q

employees shall be allowed time off with pay for an interview for position during working hours; as much time off as needed may be granted, but only a maximum of ___ hours will be paid. This is also true for statewide election day provided there is ______ time to vote outside of working hours.

A

2, insufficient

97
Q

Family School Partnership Act allows for an eligible employee to take up to ___ hours per ___ year to participate in activities at their child’s school or daycare facility.

A

40, calendar

98
Q

Commanders who have identified a need for ATO shall request, through appropriate channels, the approval of the ____ ____ ____ _____. Employees may be granted a ___ ____ of absence of up to ___ days when the employee works or resides in a county where a state of emergency has been proclaimed by the Governor and specified conditions exist.

A

Office of the Commissioner, paid leave, 5

99
Q

The ___ ___ allows for a employee who is a victim of domestic violence to take time off using available leave credits. ____ shall be maintained.

A

Labor Code, confidentiality

100
Q

A CHP 444 Summary Sheet of _____ _____ shall be maintained for all employees, whenever a STD 634 is prepared for an employee the absence shall also be recorded on the CHP 444.

A

Absence requests

101
Q

Americans with Disabilities Act requires all ___ ___ be maintained in a locked file, completely separate from the existing personnel file

A

medical records

102
Q

No _____ _____ to a public safety officer’s interest shall be entered in any file used for personnel purposes without the employee having ____ ___ and ___ the document. This includes all departmental employees except ____.

A

adverse comment, first read, signed, cadets

103
Q 
The following info:
name
department
reporting unit, location, telephone number
classification and specifications for position
assignment
salary range
tenure
time based 
date appointed
rehire info
training received at State Expense

is subject to release upon request under the public records act barring special circumstances such as _____ ____ or ___ subject to threats or reprisals.

A

undercover officers, employees

104
Q

The last known address or telephone number can be disclosed to a district attorney for a criminal case or the Office of the Attorney General for a civil case involving the Department of a ____ _____.

A

former officer

105
Q

In case of death of current or retired employee, the ____ shall make notification, ___ contact the spouse or immediate family of the deceased and express sympathy of the Department, ___ alert one of the designated ___ employees on the alert list who will then notify other retired employees on the notification list.

A

commander, shall, shall, retired

106
Q

The death of a member of an employees’s immediate family shall be reported by _____ message to the Commissioner’s Office

A

Comm-Net

HPM 10.3 Personnel Transaction Manual (1 decks)

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