House Styles & Common Formats Flashcards
Why does an organisation needs a consistent house style?
House style refers to a company’s method of presentation of documents and other forms of communicating information. Companies should be easily recognised. Many are recognised instantly by their logo. Different people can work on parts of the same document knowing it will be formatted the same.
What are master documents/slide?
In presentation software, a master slide means a team of people can work on the same presentation separately.
What do master slides show?
The theme to be used for the presentation, the position of any graphics to be shown on each slide (like a logo), the position of any info which must appear on each slide such as the date. It also controls text formatting.
What is a master document?
In a word processing package, a master document is a collection or set of separate files or sub documents. A master document can be used to set up and managed a multipart document such as a book or something has several sections/chapters. It can make a long document split into smaller manageable section, known as sub documents. So several different people can work on a document and still maintain a consistent house style.
What are style sheets?
A style sheet is similar to a template. They change complete documents.
Advantages of style sheets?
All company documents are produced to a consistent house style. Different people can work on the same documents with the end results being consistent.
Disadvantages of style sheets?
All documents can end up looking the same, it is harder to tailor documents to the required need and designers need to be paid to develop a corporate style.
What are templates?
A template provides standard preset layouts and formats. For example, in a word processing package a template will determine the basic structure and settings of a document.
Name 4 things that a template can control:
Character formatting (font size, colour, type), page formatting (margins, size, layout), text insert (standard words, date, time), graphics inserts (standard logo, position).
What are the two ways to import/export files between standard applications with no common format.
- Package A can save the file in Package B’s format. 2. The file should be saved to a different format common to both A and B. One that A can export (Save) and B can import (Open).
What are some needs of different users of standard application software?
A secretary will be working with many different people and many documents so will want a wide range of fonts, a spelling and grammar checking facility and templates. A translator will want a language specific dictionary with the ability to insert specialist characters.
