HIM

Question 1

Supervision medical records release of information skinny

Answer 1

Staci FTE

Joy PT supervised by Anita scanning part-time med records

Question 2

Requires account set up for Sfax program

Answer 2

Terri Hurtado

Question 3

Maintain restricted chart and peer review chart

Answer 3

See Beth A to set you up for access

Question 4

Complete closer in error to reopen chart

Answer 4

See Beth A for details

Question 5

Document team meeting

Answer 5

Second and fourth Thursday of each month from 2 PM to 3 PM

Question 6

Run nonexempt report track FLMA for Staci

Answer 6

Review FMLA policy with Pat and HR

Question 7

Intake without document signature Report

Answer 7

Run the first of the month
this report will notify clinicians who have not yet completed their intakes

Staff have 3 days to complete from the date of service

Question 8

Past do TPR’s by Center report and

Percentage of TPR’s currently overdue

Answer 8

Send to Debbie Memphis for Q in tracking Pat roach in both service directors

Question 9

Four or more screens

Answer 9

This report for six months and send to Janice and Janice (Service directors)

Question 10

Run active TP without generated document

Answer 10

This Report is to look for outdated treatment plants that have not had an update in 1.5 years. Notified staff and team leaders. (Report may need some adjustments to work more efficiently)

Question 11

Clients not seen report monthly

Answer 11

150 days, send notification to any QMHP’s and CM’s on the report. Requesting discharge of a case.

365 days and 270 days for the med staff, send reports to med provider and CC Ty. requesting discharge

Ty will request Med record staff to send discharge letters for the medical staff caseloads who are no longer at BNC (Blomquist, Marshall Ward, etc)

Question 12

Annual distribution of client right

Answer 12

September October

Question 13

Manage off-site storage

Answer 13

Sending information off-site barcodes
Maintain spreadsheet
Requests information as needed
** you will need access to the medical record shared folder see Mike in IT
** A new authorization form will need to go to Jayhawk file to gain access to off-site records ( tab 7)

Question 14

Purging of paper files that are 10 years old at the end of each year

Answer 14

You must first request report that indicates if clients have returned for services within the past 10 years

Question 15

Manage subpoenas and coroner requests

Answer 15

Elements of a valid subpoena
Name of the court that issue to subpoena
the caption of the action
(name of the plaintiffs and defendants)
assigned case docket number
(Use this number to validate the case)
Date time and place of requested appearance
The info commanded such as testimony (adtestificadum) or specific documents (deuces tectum)

Question 16

deuces tectum

Answer 16

Instrument receptive to it too personally appear and produce documents and other records originally or copies of the half record to court

Authorization is required

Decline in authorization request and resend before records are pertains specifically authorized mental health

Question 17

Process disability request
HTTPS:/secure.sss.GOV/APPS9/ERE/VW.Do?=8200166
Log on: Michep01
Password: disability26

Answer 17

Emails will come to you as SS a notice once you are on the medical records email list

Stacy has taken this long in the interim- it is possible that this will remain with the records clerk

Question 18

Transfer say HI in files from Michelle’s age

Answer 18

IT Paul Clint or Mirk