Highfill - 436 - Citation Accountability

Question 1

Who is the owner of Citation Accountability?

Answer 1

Major of Central Records

Question 2

The Citation Accountability Unit personnel are responsible for the distribution, tracking, and
accounting of ________, ________, ________, and __________ Citation books.

Answer 2

Uniform Traffic Citation (UTC)
Warning Citation
Parking Citation
Notice to Appear (NTA)

Question 3

Officers are permitted to have ____ of each type of citation book assigned at a time.

Answer 3

one (1)

Question 4

Traffic officers will be allowed to check out___ citation books.

Answer 4

ten

Question 5

The issuing officer will retain the officer’s ____ copy for court purposes. The issuing officer will retain these copies for a minimum of ___ days from the date on which the last citation in the book was written.

Answer 5

pink

180

Question 6

The reporting of lost, stolen, damaged, or destroyed citations or citation books will be reported to Citation Accountability Unit personnel via the _____________ detailing the circumstances of the loss, damage, or
destruction.

Answer 6

Missing Citation Affidavit Form (P-0429)

Question 7

Supervisors, after reviewing will approve the citations by writing his/her ID number and initials in the left margin indicating his approval.

Answer 7

ID number and initials

Question 8

Officers having citations in their possession that have not been issued to the violator and that need to be voided shall:

Answer 8

1) Complete the Report to Dismiss Form
2) Initial the citation in the upper right-hand corner and attach all copies (except pink which stays with citation book) of the voided citation to the Affidavit of Justification Form (If the citation was issued using SmartCop, the officer will print a copy and attach it to the Affidavit of Justification form (P-0458)).
3) Submit the voided citation and the Affidavit of Justification Form (P-0458) to be approved by a commanding officer (must be a police lieutenant or higher authority).
4) The commanding officer will boldly write the word “VOID” across the face of all copies of the citation. Commanding officers will indicate their approval by their signature and ID number on the face of the citation beneath the word “VOID;”
5) the voided citation and the Affidavit of Justification will be forwarded to the Citation Accountability Unit via the chain of command. The Citation Accountability Clerk will forward the package to the Clerk of Courts Office

Question 9

Dismissing citation already issued to violator:

1) The issuing officer or his _______ may initiate the request to dismiss the citation
2) The issuing officer is to complete the _________ detailing the reasons for the dismissal in the remarks section;
3) The authorization of the officer’s division chief;
4) The original citation will not be removed from the Citation Accountability Unit without the approval of the ____________or designee.

Answer 9

1) supervisor
2) Affidavit of Justification Form (P-0458)
3) division chief
4) Chief of Support Services

Question 10

Citations that are already logged with the Clerk of Court will require the following procedures:

1) Only the __________ at the request of a chief or higher authority may void the citation
2) The issuing ________ must be notified
3) All __________ copies of the citation must be voided
4) A representative from the ___________ must attend a special hearing to properly dispose of voided citations if ordered by the Chief Judge

Answer 10

1 ) Chief Circuit Judge

2) officer
3) available
4) Sheriff’s Office

Question 11

All citation books, which contain unused citations, shall be reissued in the Traffic Data Entry computer program by a Citation Accountability Clerk within ___ months of the original issuing date.

Answer 11

six (6)

Question 12

Officers may obtain citation books from a __________ by completing the two officer receipt forms, returning them to the clerk at the time of issuance, and signing the ___________.

Answer 12

Citation Accountability clerk

citation ledger

Question 13

Outside the Citation Accountability Unit’s hours of operation, officers may obtain citation books from the _________.

Answer 13

Property & Evidence Facility

Question 14

After 180 days, officer copies in need of being purged will

be submitted to the ____________ either directly in person or via designated zone substation personnel.

Answer 14

Citation Accountability Unit

Question 15

Supervisors, after reviewing will approve the citations will ensure the approved citation is forwarded to the Citation Accountability Unit by __________ via the marked drop box located in the Police Memorial Building (PMB).

Answer 15

the end of his/her shift

Question 16

Officers who transfer to divisions or sections that do not require the use of citation books shall return the books to the Citation Accountability Unit on or before _______________.

Answer 16

the effective date of the transfer

Question 17

When issuing a citation using the SmartCop application, officers will:

a) Complete the citation following ________ used for the paper citation;
b) Have the ________ sign a paper copy of the citation and/or provide a fingerprint, if required;
c) Provide the violator _______ of the citation;
d) _______ the citation immediately after it is accepted by the violator; and
e) Forward the SmartCop criminal paper citation to ________ prior to the end of the shift.

Answer 17

a) the same procedure
b) violator
c) a copy
d) Transmit
e) a supervisor

Question 18

Upon receiving the SmartCop paper citation from an officer, a supervisor must:

a) Review the citation to ensure it is accurate, complete, and written in accordance with ___________;
b. Write his __________ in the left margin indicating his approval; and

c) Prior to the end of the shift, submit a paper copy of the criminal citation to the designated zone substation or PMB box if the citation:
(1) Contains a ________;
(2) Contains a ________; or
(3) It is associated with the seizure of a _______ or a ________ (attach the seized item to the paper copy).

Answer 18

a) JSO policies
b) ID number and initials
c) (1) signature
(2) fingerprint
(3) driver’s license or a license plate