Healthcare / SMS

Question 1

EMR

Answer 1

Electronic Medical Record

Medical and clinical data about a patient’s chart.

Question 2

EHR

Answer 2

Electronic Health Record

Long term view of a patient’s health.

Question 3

ADT

Answer 3

Admissions, Discharge, and Transfer

Question 4

Case

Answer 4

Contains info on a patient and supplies required.
Cases specifically deal with surgeries to take place in the OR Suites and are therefore part of the OR Inventory Manager.

Question 5

Waste

Answer 5

Item that has its sterilization compromised

Question 6

SMS

Answer 6

Supply Management System
Used mostly for hospital stock rooms.
Communicates with ERP and EMR.
Also known as POU (Point of Use).

Question 7

HIBCC

Answer 7

Health Industry Barcode

Question 8

UDI

Answer 8

Unique Device Identifier

Used for medical devices specifically.

Question 9

GTIN

Answer 9

Global Trade Item Number
GS1 is a global standards agency with a goal to facilitate the electronic communications of transactions that involve products so trading partners can recognize the product using a GTIN.
GTINs are used in many industries not just in healthcare.

Question 10

IDN

Answer 10

Integrated Distribution Network
Used in the healthcare market.
Grouping of numerous hospitals.

Question 11

Perioperative

Answer 11

Managing operation room inventory.
Case cart management
CDUI - Case Document User Interface
Tissue tracking
Returns

Question 12

Inventory Managed in SMS

Answer 12

Med surge supplies
Implant and instrument trays
Consignment
Medical devices
Bone and tissue
Trunk stock

Question 13

Hospital Central Store

Answer 13

Main storage are where inventory is received to be later distributed.
Low value, med/surge products are stored.
High value items are typically immediately delivered to the final destination.

Question 14

Stock room

Answer 14

Storage space where provisions are stored.

Typically small items on a shelf or within a bin.

Question 15

Case Cart

Answer 15

Case Carts are physical Carts used to transport Case supplies.
Loaded with the requested supplies from the Preference Card starting in the SPD and moved to the OR Suite.

Question 16

Circulating Nurse

Answer 16

A Register Nurse (RN) responsible for providing patient care before, during and after surgical procedures. Monitors the procedures in the OR suite, assisting the surgical team by providing supplies needed on demand which were not included on the case cart. Documents the supply usage during the procedure.

Question 17

Clinicians

Answer 17

Champions for change, clinicians will directly benefit from improvements and will drive the project tasks. Usually referring to anyone involved during medical procedure such as the Circulating Nurse or surgical techs.

Question 18

Consigned item

Answer 18

A product owned by the supplier until it is used. The hospital is liable for any physical loss or damage to products while held on the premises. The vendor is responsible for replacing at no charge any consigned product that has expired. Consigned items typically acquired by OR on a consignment basis include: surgical trays, surgical instruments, and implants.

Question 19

Core

Answer 19

Corridor outside of the OR rooms. Product is stored here for general procedures along with specialty items for unique procedures.

Question 20

OR Suite

Answer 20

Operating Room Suite is a room where surgical procedures take place. Items are brought into the OR Suite for surgical procedures via Case Carts.

Question 21

Preference cards

Answer 21

A record maintained in the EMR system that details the procedure card supplies needed and any requirement of supplies based on Dr. preferences.

Question 22

Procedure cards

Answer 22

A record maintained in the EMR system that details all the supplies required for a case and their quantities, including consumable products, reusable items, implants, along with instrumentation and equipment trays. They also contain specific OR setup instructions along with which items are to be opened and which items are PRN. These are not physician specific.

Question 23

Smartcabinet

Answer 23

An RFID cabinet used to control high value products. Requires badge access and tracks the products within the cabinet creating a tracking log of events.

Question 24

SPD

Answer 24

Sterile Processing Department
A Location within a hospital used in implementing SMS for OR where supplies, instruments and the like are stored in a sterile environment prior to usage. Depending on the size and layout of the hospital, it is possible to have more than one SPD. It is also possible that the consumable supplies are in a separate location from the SPD which is then considered the Central Sterile location for sterilizing instrument and implant trays. The SPD is also a Location defined for the hospital where soiled reusable instruments such as trays are cleaned and sterilized. The sterilized items are then returned stored in the SPD for future use. Central Sterile Location must be configured when implementing SMS for OR. The SPD normally only stores trays and supplies for perioperative areas.

Question 25

Tray

Answer 25

A Reusable item containing a collection of tools, devices or implants for performing specific surgery. A tray must be reprocessed and sterilized once seal has been broken. The contents of an implant tray is depleted from inventory while the instrument tray is not.

Question 26

Unit

Answer 26

A department in a hospital which is defined for financial purposes. A Unit is associated with a hospital, a Cost Center, a Procedure and a Location, and a Room when implementing SMS for OR. A Unit can optionally be associated with Locations and patients when implementing on nursing floors. There are certain Units in a hospital that are patient specific while there are also Units that serve all patients (e.g. Radiology might receive patients from the ICU and Orthopedics).