HCM Flashcards
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Matrix Organizations
Allows you to create and manage dotted-line relationships between workers and managers.
ex. Marketing worker and an engineer, reporting to the Marketing manager and Development manager, respectively, can be assigned to a group that reports to a product manager.
BP’s must be configured to include matrix managers in order for them to participate.
True of False: All workers in a supervisory org must be assigned to the same company
False
True or False: If a worker changes positions, any roles assigned to them will follow them to the new position.
False
Which organization type groups workers based on Tax ID
Company
Where are hiring restrictions set when using Job Management staffing model?
Supervisory Org
Where are hiring restrictions set when using Position Management staffing model?
Position
Management Level Hierarchy
Allows a customer to define the hierarchy of management (manager, director, deputy city manager, etc.).
Can be used for reporting or in the creation of condition rules.
Ex. Employees in management level Director are eligible for Class 3 LTD.
True or False: Besides the Availability Date and Earliest Hire Date, positions must have hiring restrictions.
True - Even no job restrictions is a hiring restriction.
True or False: Hire reason is a required field
False
Name three ways that pre-hire records can be created in Workday.
“Create Pre-Hire” Task
Integrated from an Applicant Tracking System
From Workday recruiting
True or False: When hiring into a position, if there are psition restrictions, they will default in and cannot be changed.
False
Domain
Defined tasks and reports that are functionally similar
A collection of secured items, such as delivered reports, tasks, and web services that share similar security requirements. Workday determines what delivered items are in what domains for a given functional area.
Domain Security Policy
Rules that dictate which security group can view or modify data within the domain.
Business Processes
Workday-delivered processes. Cannot create new BPs but you can configure/copy BPs.
Business Process Policy
Rules that dictate which security groups can participate in the business process and in what ways they can participate.
Functional Area
Represent the main grouping of delivered domains and BP types. These groupings are typically for a specific module or area of Workday, such as Procurement, Integrations, or Personal Data.
Functional Areas can be enabled or disabled.
User-Based Security
Manually Assigned to a person. Follows user to different positions. Unconstrained.
Ex. HR Administrator
Role-Based Security
Workers whose positions are assigned to the role used in the security group will automatically be members. Constrained to organizations assigned to in the role.
Ex. HR Partner
Job-Based Security
Based on job details (e.g. Job profile, management level). Automatic membership. Constrained to the organization.
Ex. IT Workers
Segment-Based Security
Based on included security groups.
Ex. Documents, Benefit Categories, etc.
Aggregation Security
Members are those in ANY of the included security groups.
Ex. Those in HR Partner OR Benefits Partner
Intersection Security
Members are those in ALL of the included security groups.
Ex. Those in HR Partner security group AND HR Partner by location.
Level-Based Security
Based on included levels.
Ex. Those in Manager management level can access talent card data for all those in lower management levels.
