Guide to Company Journal

Question 1

The company journal records chronologically the day-to-day events of a unit. In it are entered vital particulars of alarms, accidents, deaths, injuries, other matters requiring an entry for proper record keeping. How many years shall it be retained for?

Answer 1

1.
As such, it forms an official enduring record to be
retained for 20 years.

Question 2

Entries shall be neat, accurate and properly indexed. Entries by member on housewatch
shall be in ____ __ _____ ink. Entries by other members shall be in ___ ink. No line shall
be left blank between entries. Each line shall be started at left in a uniform manner.
Fill in the Blanks

Answer 2

2.1
Blue or black
Red

Question 3

Entries by members, other than member on housewatch, are to begin with rank and surname, thereby eliminating signature. When does this not apply?

Answer 3

2.3

This shall not apply to roll call entries.

Question 4

When should a member write their unit number after their name in the company journal?

Answer 4

2.4
When member, other than member on housewatch, makes an entry in a unit to which they
are not assigned, member shall write unit number after their name. Members making entries in a company journal shared by two (2) or more companies shall write number of their unit after their respective names.

Question 5

If a unit is required to respond to an alarm while the officer is in the process of writing the roll call, members shall be permitted to make necessary entries in company journal.
True or False

Answer 5

2.14
True
If a unit is required to respond to an alarm while the officer is in the process of writing the roll call, members SHALL be permitted to make necessary entries in company journal e.g. OT entries.
The officer shall when returning to quarters from the response, continue the roll call. Members are not to skip any lines when making their entries.

Question 6

Pages ___ running backward to ___ shall be ruled and indexed to record chief’s visits in accordance with Regulations.
Fill in the Blanks

Answer 6

3.1

500 to 498

Question 7

Pages ___ running backwards to ___ shall be ruled and indexed to record company drills, using the following columnar headings: Date; Training Subject; Conducted By; Groups on Duty.

Answer 7

3.2

497 to 495

Question 8

In quarters where a Battalion Depot (mask cylinders) is located, the company journal
shall be ruled and indexed for entries by MSU members and chief officers on page ___
running backwards __ __________, using the following headings: Date, Cylinders Exchanged, Cylinders Found, Officer Notified, Inspected By

Answer 8

3.3

494 to as necessary

Question 9

Where the journal supplied does not have a flagging column, unit commanders shall cause a red line to be drawn ____ to the left of the existing red line to provide for such column.

Answer 9

3.4

3/8”

Question 10

What shall be affixed to the inside of the front cover of the Company Journal?

Answer 10

3.5

Inside the front cover affix a current accurate company roster

Question 11

*General Knowledge

Flagging Column abreviations

Answer 11

FLAGGING COLUMN
ACC-Accidents
AFID-Apparatus Field Inspection Duty - Leaving, Returning to Quarters, Canceled, Stepped Up
MSK-Mask Inspection
CV-Chief’s Visit to Quarters
Mess-Messenger
CM-Cleaning & Maintenance
OM-Omitted
Com-Complaints
PR-Property lost, missing, found, delivered, received, invoiced, loaned and supplies received
DF-Diesel Fuel - measured, ordered, delivered, dispensed
OT-Overtime
DSP-Discipline - Charges
RPR-Repairs - Mechanics
EE-Entries Examined
RXD-Scheduled to Report for or be Relieved from Duty
EI-Exchange of Information
SP-Special Entries
F-Heating Fuel –measured, ordered, delivered
SI-Surveillance Insp
Inj-Injuries
VIS-Visit by Non-Member
LV-Leaves (starting at time other than roll call)
NOTE: It is intended to give company officers the widest latitude in the use of the SP symbol in the flagging column.

Question 12

When is the variations used in the 1800 Roll call?

Answer 12

6 REMARKS 1.

Variations include any change since 0900 affecting the 1800 Roll Call.

Question 13

How many entries relating to receipt of alarms may be recorded in succession on single line?

Answer 13

Not more than four (4) such signals are so entered.

0905 RTA 652, 0907 RTA 604, 0910 RTA 515, 0910 RTA 585

Question 14

What abrreviation is to be used only when member is relieving another member before expiration of tour?

Answer 14

WPODR-With Permission of Officer On Duty Relieved

Question 15

What is the correct sequence of journal entries when FF Smith is relieving FF Grey prior to the end of the tour?

Answer 15

1725 Fr Smith RFD
(Above entries made by HW in blue or black ink when member reports for duty)
1730 Fr Smith RFFD.(entry in red ink by incoming member)
1735 Fr Grey WPODR by Fr Smith
(entry in red ink by relieved member)