Guide to Co. Journal Entries Flashcards
2.1 Entries shall be neat, accurate and properly indexed. Entries by member on housewatch shall be in _______ or _______ ink?Entries by other members shall be in _______ ink ? Each line shall be started at _______ in a uniform manner.
Blue or Black ink
Red
Left
- How long is the company journal retained for ?
20 years
2.2 Entries shall not be forced. When shall missed entries be made in the company journal ?
Missed entries shall be made at TIME OF DISCOVERY.
2.3. How shall entries by members other than the housewatchman be made into the company journal ?
Rank and surname, this shall not apply to roll call entries. (Red ink)
2.3. When a member makes an entry, other than member on housewatch, into a unit they are not assigned to how shall their entry be made ?
Member shall write unit number after their name. (Red ink)
2.4. How shall members making entries in a co. journal shared by 2 companies or more make their entries ?
Members shall write number of their unit after their respective names. (Red ink)
2.7. At the beginning of each calendar day, immediately following 2400 hrs. and before taking over housewatch duties, the _______ and ______ shall be written across the page on line directly below last entry of previous calendar day. What else shall be written on that line ?
In the “Time Column” 0001 shall be written.
2.9. How many lines can a member making reporting for duty entries use ?
Members shall be limited to one such member per line.
2.11. How shall civilian employees of the Department make entries in the co. journal ?
In their own handwriting, when entering and leaving quarters (red ink).
2.14. If a run comes in while the officer is writing the roll call. How shall entries be made ?
Members shall be permitted to make necessary entries in co. journal, e.g. OT entries.
The officer shall when when returning to qtrs. from the response, continue the roll. Members are not to skip any lines when making their entries
2.16. How shall entries concerning events or conditions requiring notifications be made in the co. journal ?
Name, rank/title and unit of person(s) notified.
3.1. Pages 500 running backward to 498 shall be ruled and indexed to record what ?
Chief’s visits
3.2. Pages 497 running backward to 495 shall be ruled and indexed to record what ?
COMPANY DRILLS, using the following heading date; training subject; conducted by; groups on duty
3.3. Pages 494 running backwards as necessary shall be ruled and indexed for what purpose ?
In Qtrs. where a Battalion Depot (mask cylinders) is located, for entries by MSU and chief officers.
3.4. Where the Journal supplied does not have a flagging column, the unit commanders shall cause a ______ line to be drawn _____” to the left of the existing red line to provide for such column.
Red line, 3/8”
