Getting Things Done

Question 1

What is step one of GTD?

Answer 1

Capture all items you want to focus on or control.

Question 2

What is GTD about?

Answer 2

How do we manage our focus.

Question 3

What is step two of GTD?

Answer 3

Clarify what you have captured. What do these items mean to you.

Question 4

What is step three of GTD?

Answer 4

Organize my items. Park them so they do not distract you.

Question 5

What is step four of GTD?

Answer 5

Reflect on what your organization means. See the whole picture.

Question 6

What is step five of GTD?

Answer 6

Engage - What do I do? How do I best use my time.

Question 7

What are synonyms for step one?

Answer 7

Collect or gather

Question 8

In my work space, what four things are where they belong?

Answer 8

Supplies, reference material, decoration and equipment

Question 9

Other than the four “things”, what is everything else in my work space?

Answer 9

Everything else represents something in motion, progress or transit.

Question 10

`What is a useful tool to gather items that need to be captured?

Answer 10

An in tray

Question 11

Concerning attention, what is a important part of GTD?

Answer 11

Paying attention to what has your attention.

Question 12

As part of step one, what do you want to capture?

Answer 12

Big things, little things, personal things and professional things

Question 13

Do I have an idea how many things I need or have committed myself to doing?

Answer 13

I do not know how many things I would, could, should, need to or ought to do.

Question 14

In step one, what is the worst practice in terms of storage?

Answer 14

Storing things to do in my head

Question 15

My head is for having ideas, not ________ them?

Answer 15

My head does not hold ideas well.

Question 16

What pressure does GTD relieve ?

Answer 16

Having to remember everything

Question 17

What does step one do for me?

Answer 17

I get all the things I have to do under control, and now with free attention, I can focus on what is most meaningful.

Question 18

What is step 2?

Answer 18

Clarify - process things you have captured. ex. Bank is on list. But what about bank?

Question 19

Something is in your In-basket. What two questions can you ask?

Answer 19

“what is it”?

Is it actionable?

Question 20

If an item in your In-basket is not actionable, what are your choices?

Answer 20

No - put it in trash
Incubate and save for later
Save as reference material

Question 21

What is work?

Answer 21

Anything you want to do, that is not done yet.

Question 22

If an item is actionable, what is the first question I should ask?

Answer 22

What is the very first thing I should do?

Question 23

Why is deciding, what is the very first thing I should do, about an actionable item important.

Answer 23

It helps relax your mind.

Question 24

When deciding what to do about an actionable, is it necessary to decide all of the actions to take?

Answer 24

No, just the first action.

Question 25

What is the second question, I should ask about an actionable item in my In-basket?

Answer 25

Will the first action complete the item?

Question 26

If the first action on an item in your In-basket will not complete work, what do you have?

Answer 26

A project

Question 27

What is the master key of GTD?

Answer 27

Two questions: What is the first action needed on an item in my in basket and if the first action will not complete the project, what is the project?

Question 28

What does clarifying mean?

Answer 28

I capture what has my attention and then discover what they mean.

Question 29

What does clarifying allow you to do?

Answer 29

Clarifying allows the next step which is organizing.

Question 30

What is the challenge about emptying the In-box?

Answer 30

Not putting all items back in your head.

Question 31

What does clarify mean?

Answer 31

Process meaning of items in In - box. What do they mean? What am I going to do about them?

Question 32

In the clarification process, what is the first question I should ask myself?

Answer 32

Is it actionable?

Question 33

What are my three choices in the clarification process?

Answer 33

Trash, incubate (set reminder), keep as reference

Question 34

What are examples of reference items?

Answer 34

e-mails I may need to refer to, support materials for projects, photos, field notes, Assignment sheet notes.

Question 35

What are the two basic questions to ask in the clarification process?

Answer 35

What is the next action?

Will this action complete item or will other actions be necessary, meaning this is a project.

Question 36

What is the purpose of GTD?

Answer 36

Be present with what you are doing. Have your entire focus on your present work.

Question 37

What are the three D’s and when are they used?

Answer 37

Do now, Delegate & Defer

Used after the clarifying step

Question 38

What are common lists to help organize my work?

Answer 38

Errands, calls, computer work, agendas, waiting for

Question 39

If your organization system is filled, what is next step?

Answer 39

Review and reflect on list. You will feel more creative and strategic.

Visit list at end of week to plan next week’s work.

Question 40

What are the keystone habits of GTD?

Answer 40

Emptying your in basket every week and doing a weekly review

Question 41

What does David Allen think the most important benefit of GTD is?

Answer 41

Space and room.

Room to think

Room to be creative

Get appropriately engaged in life

Question 42

Do you learn different things by re-reading or watching the GTD program?

Answer 42

Yes, every time you re-read, new ideas will arise.