Getting Things Done Flashcards
What is step one of GTD?
Capture all items you want to focus on or control.
What is GTD about?
How do we manage our focus.
What is step two of GTD?
Clarify what you have captured. What do these items mean to you.
What is step three of GTD?
Organize my items. Park them so they do not distract you.
What is step four of GTD?
Reflect on what your organization means. See the whole picture.
What is step five of GTD?
Engage - What do I do? How do I best use my time.
What are synonyms for step one?
Collect or gather
In my work space, what four things are where they belong?
Supplies, reference material, decoration and equipment
Other than the four “things”, what is everything else in my work space?
Everything else represents something in motion, progress or transit.
`What is a useful tool to gather items that need to be captured?
An in tray
Concerning attention, what is a important part of GTD?
Paying attention to what has your attention.
As part of step one, what do you want to capture?
Big things, little things, personal things and professional things
Do I have an idea how many things I need or have committed myself to doing?
I do not know how many things I would, could, should, need to or ought to do.
In step one, what is the worst practice in terms of storage?
Storing things to do in my head
My head is for having ideas, not ________ them?
My head does not hold ideas well.
What pressure does GTD relieve ?
Having to remember everything
What does step one do for me?
I get all the things I have to do under control, and now with free attention, I can focus on what is most meaningful.
What is step 2?
Clarify - process things you have captured. ex. Bank is on list. But what about bank?
Something is in your In-basket. What two questions can you ask?
“what is it”?
Is it actionable?
If an item in your In-basket is not actionable, what are your choices?
No - put it in trash
Incubate and save for later
Save as reference material
What is work?
Anything you want to do, that is not done yet.
If an item is actionable, what is the first question I should ask?
What is the very first thing I should do?
Why is deciding, what is the very first thing I should do, about an actionable item important.
It helps relax your mind.
When deciding what to do about an actionable, is it necessary to decide all of the actions to take?
No, just the first action.
What is the second question, I should ask about an actionable item in my In-basket?
Will the first action complete the item?
If the first action on an item in your In-basket will not complete work, what do you have?
A project
What is the master key of GTD?
Two questions: What is the first action needed on an item in my in basket and if the first action will not complete the project, what is the project?
What does clarifying mean?
I capture what has my attention and then discover what they mean.
What does clarifying allow you to do?
Clarifying allows the next step which is organizing.
What is the challenge about emptying the In-box?
Not putting all items back in your head.
What does clarify mean?
Process meaning of items in In - box. What do they mean? What am I going to do about them?
In the clarification process, what is the first question I should ask myself?
Is it actionable?
What are my three choices in the clarification process?
Trash, incubate (set reminder), keep as reference
What are examples of reference items?
e-mails I may need to refer to, support materials for projects, photos, field notes, Assignment sheet notes.
What are the two basic questions to ask in the clarification process?
What is the next action?
Will this action complete item or will other actions be necessary, meaning this is a project.
What is the purpose of GTD?
Be present with what you are doing. Have your entire focus on your present work.
What are the three D’s and when are they used?
Do now, Delegate & Defer
Used after the clarifying step
What are common lists to help organize my work?
Errands, calls, computer work, agendas, waiting for
If your organization system is filled, what is next step?
Review and reflect on list. You will feel more creative and strategic.
Visit list at end of week to plan next week’s work.
What are the keystone habits of GTD?
Emptying your in basket every week and doing a weekly review
What does David Allen think the most important benefit of GTD is?
Space and room.
Room to think
Room to be creative
Get appropriately engaged in life
Do you learn different things by re-reading or watching the GTD program?
Yes, every time you re-read, new ideas will arise.
