Getting things done

Question 1

5 stages of mastering workflow

Answer 1

Collect, Process, Organize, Review, Do

Question 2

Open loop

Answer 2

Everything that i do, i plan to do, i think it should be different but i haven’t decided what to do yet and things i will never d again but i don’t realize it yet. Everything that takes up my RAM

Question 3

tools for collection

Answer 3

To collect something is to make a note out of it eother physical, lectronical or audio

Question 4

Working with buckets: 1

Answer 4

Every open loop needs to be put into basket

Question 5

Working with buckets: 2

Answer 5

I must have as few collection buckets as possible

Question 6

Working with buckets: 1

Answer 6

I must empty buckets regularly

Question 7

Diagram

Answer 7

Question 8

What needs to be tracked

Answer 8

Things that need to happen on specific date
Waiting For… lists

Next Asctions things

Question 9

In calendar

Answer 9

Store both time specific information (call Rogal at 10:00)

and day specific information (clean apartment on friday)

Information relevant to events like who with etc..

Question 10

The nex actions list

Answer 10

Categorize items here (calls, questions to ask on meetings

Question 11

Nonactionable Items

Answer 11

Trash - delete the item form list

Incubation - things i might want to do sometime in the future (somday/maybe category)

“Ticklers list” - thinks timely suspeneded that i need to be remnded about in the future (do taxes after March 15)

Reference material - Store potenatially useful information for future use in topic refernce lists and general reference files

Question 12

How often review

Answer 12

As often as i feel is appropriate but at least once a week everything should be reviewed

Question 13

Weekly Review

Answer 13

Gather and proccess all my stuff

Review my system

Update lists

Clear and complete lists

Question 14

5 stages of project planning

Answer 14

1. Defining purpose nd principles (why we want to do it, success criteria)
2. Outcome visioning (clarify and envision outcome, what will finished project look like?)
3. Brainstorming (generate ideas)
4. Organizing (sort ideas on components, sequences and priorities)
5. Identifying next actions

Question 15

Processing

Answer 15

Nothing goeas back to “General input”

Process one thing at a time

Key question “What is the next step”

Question 16

Reminders

Answer 16

Set up a system of reminders for oncoming actions

Question 17

e-mail categories

Answer 17

Set up e-mail categories for actionable, wating for and reference

Question 18

Review process

Answer 18

Calendar than actions then nonactionables