General Orders Definitions Flashcards
(1) The Office of the sheriff is divided organizationally by function into ____ primary parts.
six
(1) The Office of the sheriff is divided organizationally by function into six primary parts. These parts are the:
Administration;
Department of Patrol and Enforcement;
Department of Investigations and Homeland Security;
Department of Police Services;
Department of Personnel and Professional Standards; and
Department of Corrections.
(1) The Sheriff plans, organizes, staffs, directs, and controls the personnel and resources of the Sheriff’s Office and administers the Sheriff’s Office in a manner consistent with Chapter ___ of the Jacksonville Ordinance Code and the laws of the State of Florida.
37
(1) The following organizational components report directly to the Sheriff and/or Undersheriff:
Legal Unit
Public Information Unit
Integrity/Special Investigations Unit
Internal Audit Unit
(1) The _______________ is responsible for carrying out the primary police functions of responding to calls for service, traffic control, investigations, community relations activities, and related areas.
Department of Patrol and Enforcement
(15) Any of the substances named in Schedules I. through V. of Florida State Statute (F.S.S.) 893.03 and any “designer drugs” that may hereafter be proscribed by law and which are subject to manufacturing, distribution, preparation, dispensation and administrative controls.
Controlled Substance
(15) A confidential program designed to assist employees and their families with a wide variety of problems that may affect the employee’s work performance. Employees may volunteer for the program or be referred by their supervisors.
Employee Assistance Program
(15) Any drug or substance, including controlled substances, the possession of which without a prescription is defined as a violation of state or federal statutes; or any prescription drug that was not prescribed to the affected employee by a person licensed to issue such prescription.
Illegal Drugs
(15) Any prescribed or over-the-counter medication that has some medicinal value/purpose and is being used by the person for whom it was prescribed.
Legal Drugs
(15) The excessive or erratic ingestion, consumption, inhalation, or injection of an illegal drug or of a legally obtained drug or medicine not in prescribed amounts or at proper time intervals to the extent that an employee’s work performance is adversely affected.
Substance Abuse
(15) The injection, inhalation, ingestion, or consumption of any drug, whether prescription or non-prescription, or any controlled substance as defined under Florida Law.
Use of Drugs
(15) Employees are unable to appropriately perform their duties because of the use of any drug, alcohol, or controlled substance. Employees shall be deemed to be under the influence if employees: are physically or mentally impaired, are unable to perform their duties in an acceptable manner, and/or have a breath test result of over .000 from the approved chemical test for intoxication.
Under the influence
(38) A structured process utilized by the Sheriff’s Office to provide opportunities and incentives for individual growth and development. It fosters the improvement of personal skills, knowledge, and abilities so that Sheriff’s Office tasks can be performed successfully.
Career Development
(38) A process by which a trained counselor and an employee are able to guide the employee’s career choice, facilitate understanding of career goals, and promote the achievement of career goals through meaningful, well-informed choices.
Career Counseling
(38) Training, in addition to recruit training, which may include periodic retraining or refresher training, specialized training, promotional training, advanced training, and/or roll-call training.
In-Service Training
(38) Training which maintains or provides the additional skills, knowledge, and abilities which are needed to remain competent in performing the duties and responsibilities of a job. Employees are usually required to participate.
Proficiency In-Service Training
(38) Training designed to stimulate personnel to compete for new areas of interest and specialization. This is also known as Career Development Training. The nature and scope of such training is determined by the skills, knowledge, and abilities required of the specialized assignment. Employees usually submit a request to attend such training.
Career Specialty In-Service Training
(38) Training often held outside the agency and designed to impart higher level supervisory and management skills to participants. Employees are usually selected for such training because they have demonstrated leadership skills.
Advanced (Executive) Training
(38) An entry-level assignment within the organization usually after training
Basic Assignment
(38) Assignments, other than basic assignments, requiring specialized skills and additional training. Skills and training required for a specialized assignment are in addition to requirements which must be maintained for a basic assignment.
Specialized Assignments
(38) Movement between a basic assignment and a specialized assignment, between two specialized assignments, or from one correctional institution to another. It involves no change in rank or base pay and may occur at the initiative of the Sheriff’s Office or at the request of an employee.
Lateral Movement
(40) A lateral movement of an employee in which the assignment’s expected duration is more than three months.
Transfer
(40) A lateral movement of an employee for training purposes or to fill a position on a temporary or emergency basis, except specialized assignments which require specialized training.
Temporary Assignment
(42) The employee’s immediate supervisor.
Rater
(42) The rater’s immediate supervisor.
Reviewer
(42) (Electronic) Employee Performance Mastery System.
ePMS
(42) Key behaviors/outcomes and bodies of knowledge required for all jobs within JSO.
Universal Responsibilities
(42) Provide clarity between management and the employee about the purpose of the job and its importance to JSO, and what behaviors/outcomes employees will be held accountable for based on their position in JSO.
Positional Responsibilities
(42) Individual employee goals which support higher departmental objectivity. They are both consistent for a position and unique to that employee’s role.
Individual Responsibilities
(43) A program designed to assist in identification and resolution of job performance problems associated with employees impaired by personal issues and concerns.
EAP - Employee Assistance Program
(44) In order to accomplish the goal of victim/witness support, the objectives of the Sheriff’s Office are to maintain membership in:
- The Mayor’s Victim Assistance Advisory Council (VAAC); and
- The 4th Judicial Circuit Chief Judge’s Committee of Crime Victims Rights.
(45) Refers to all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, electronic data, or other material, regardless of physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance in connection with the transaction of official business by any agency.
Public Records
(45) Defined as any court or governmental agency, which performs law enforcement, prosecution, rehabilitation, or judicial functions in the administration of criminal justice pursuant to a statute or executive order. This includes traditional police and correctional agencies as well as sub-units of a non- criminal justice agency performing a function of the administration of criminal justice.
Criminal Justice Agencies
(45) Defined as private security companies, private investigators, private attorneys, businesses operating for a profit, general public, news media, etc.
Non-Criminal Justice Agencies
(45) The performance of any of the following activities: detention, process, apprehension, pre-trial release, adjudication, correctional supervision, or rehabilitation of accused persons or criminal offenders. The administration of criminal justice shall include criminal identification activities and the collection, storage, and dissemination of criminal history information.
Administration of Criminal Justice
(45) Compiled without regard to individual names and report incidents collectively, usually on a geographic or demographic basis, and include Uniform Crime Reporting (UCR) and crime analysis information.
Aggregated Crime Statistics
(52) Time authorized by a supervisor to work in addition to an employee’s scheduled regular hours. Overtime compensation is governed by the applicable bargaining unit contract or employment plan.
Overtime
(52) Time engaged in a court appearance; deposition; direct filing criminal cases; and other times resulting from the employee’s Sheriff’s Office function when required by subpoena, a judge, or the State Attorney, etc. and compensation is governed by the applicable bargaining unit contract or employment plan.
Court Overtime
(53) Refers to any external employment that is done outside of an employee’s primary position. This includes the production or sale of goods, the provision of services, the performance of intellectual or creative work for pay either in an employer/employee relationship or in a self-employment capacity such as independent contractor or consultant.
Secondary Employment
(53) Secondary employment that is conditioned on the actual or potential use of real or implied law enforcement powers or involving jobs for which the police officer is hired as a result of his training, background, and/or affiliation as a sworn law enforcement police officer.
Enforcement Related Secondary Employment
(53) Employment that is not of a law enforcement nature, in which vested police powers are not a condition of employment, requiring no real or implied law enforcement service to the secondary employment employer (i.e., any teaching, lawn maintenance, security consulting, etc.).
Non-Enforcement Related Secondary Employment
(53) City of Jacksonville Secondary Employment Venues - All secondary employment offered through the COJ shall be coordinated through the Secondary Employment Unit. The lead supervisor of any COJ venue shall complete and forward to the Secondary Employment Unit an After-Action Report within three working days. These venues include, but are not limited to events at the following locations:
Veteran’s Memorial Arena, EverBank Stadium Times Union Center for Performing Arts Prime Osborn Convention Center Jacksonville Equestrian Center Metropolitan Park.
(53) Any person, government entity, or private business that hires an agency member for secondary employment for any period.
Employer
(53) Secondary employment involving the request for a police officer to provide dignitary protection or related services such as; escorting or chauffeuring individuals who are considered public figures, senior corporate executives, foreign nationals, celebrities, or government officials not under the protection of another State or Federal Law Enforcement agency. All dignitary protection services assignments will be coordinated and scheduled by the Special Events Coordinator and approved through the Assistant Chief of Special Events or higher authority.
Dignitary Protection Services
(53) Any full-time or part-time salaried member of the agency whether corrections, civilian or sworn.
Employee
(53) A jobsite is any person, government entity, or private business that hires an agency member for enforcement related secondary employment for any period and upon approval via a job number. This is also known as a vendor. The jobsite number is the main identifying characteristic for any approved secondary employment vendor. A sub-site identifies a specific location for a specific vendor. This jobsite number does not apply to non- enforcement related secondary employment.
Jobsite and Subsite Number
(53) Maximum Monthly Hours - Enforcement related secondary employment is limited to a maximum of _________________. This limitation may be supplemented on an hour for hour basis using approved leave. Maximum working hours are limited to 16 hours in any and every calculable 24 hour period including on and off duty employment.
120 hours per month
(56) The officer responsible and ultimately accountable for all the property and equipment utilized by the Office of the Sheriff, City of Jacksonville.
Accountable Officer - The Accountable Officer for the Sheriff’s Office is the Sheriff.
(56) An individual designated by the Sheriff to be answerable for property and equipment within his subdivisions of the Sheriff’s Office.
Property Officer - This individual is generally a ranking officer such as a Chief.
(56) The central clearing function of inventoried property and equipment transactions conducted by the Office of the Sheriff.
Inventory Management Function - It is under the supervision of the Chief of Support Services.
(58) A difference in treatment based on race, color, religion, sex, ancestry, national origin, place of birth, age, or handicap where the difference is not justified by business necessity or is not job-related.
Discrimination
(59) Any microorganism that is spread by droplet nuclei through the air by coughing, sneezing, or talking.
Airborne Pathogens - These pathogens fall into three categories:
- Viral;
- Bacterial; and
- Fungal.
(59) Pathogenic micro-organisms that may be present in blood or other body fluids from infected individuals and can spread to others through direct or indirect contact with those fluids or infected materials, such as:
1. Hepatitis B Virus (HBV);
2. Hepatitis C (HBC);
3. Human Immunodeficiency Virus (HIV); and
4. Syphilis.
Bloodborne Pathogens
(59) An infectious disease capable of being passed to another by direct or indirect contact with an infected person, their body fluids, or infected materials.
Communicable Disease
(59) The presence, or the reasonably anticipated presence, of blood or other potentially infectious materials on an item or surface.
Contaminated
(59) The use of physical or chemical means to remove, inactivate, or destroy blood borne pathogens on a surface or item to the point where they are no longer capable of transmitting infectious materials. The surface or item is then rendered safe for handling, use, or disposal.
Decontamination
(59) Specific eye, mouth, other mucous membrane, or skin, or parenteral (piercing) contact with blood or other potentially infectious materials including sprayed and/or splattered infectious materials.
Exposure Incident
(59) Human body fluids including: blood, urine, vomitus, semen, vaginal secretions, tears, saliva, feces, amniotic fluid, and/or any other body fluid that is visibly contaminated with blood. Also all body fluids in situations where it is difficult or impossible to differentiate between body fluids.
Infectious Materials
(59) Specialized clothing or equipment worn by personnel for protection against a potential hazard.
Personal Protective Equipment (PPE)
