General Orders 900 Flashcards
Employees who are absent for more than 30days and returning to a certified safety impact positions must provide what?
submit to drug test upon immediately returning to work
Who maintains a list of certified safety impact positions?
The Risk Management Division’s Employee Drug Testing Unit
Who determines if an employee is physically and psychologically fit for duty
The Administrative Personnel Committee
What is considered the benefit year?
Begins September 1 of each calendar year and continues August 31 of the next calendar year.
Which form is used to notify HSU of employees who are working transitional duty or who are unable to to work due to injury or illness
Injured or Ill Employees and Transitional Duty Report
How many hours prior to the start of the leave renders a request of leave as unscheduled leave?
less than 24hrs, unless approved by a supervisor as schedule leave
How soon shall an employee notify a direct supervisor or other on duty supervisor about tardiness or inability to report to work?
Before the employee’s shift begins
How many hours of Vacation time can be accrued?
maximum of 420 hours
What must employees who request to use over 240 hours of vacation time obtain prior to taking time off in any one calendar year?
Approval from their Assistant Chief or Civilian equivalent in writing via chain of command.
How long must employees be employed by the City of Houston to start accumulating vacation leave?
6 months
Upto how many hours can employees be paid for if the separate before the completing 6 months of service.
upto a maximum of 360 or 720 hours, depending on the employees comp date.
How much vacation time and money are employees/their beneficiaries entitled should they be forced to leave employment
(have completed 6 months or more of service)
entitled to full amount of employees salary for a maximum of 360 or 720 accumulated vacation hours, at the employees then current rate of pay.
What shall be updated if an employee is called back from vacation or if a vacation is scheduled but not taken?
The Kronos and SAP systems shall reflect actual status
At which level are vacation request scheduled?
At the divisional level.
Can employees transferring to a division bump another employee with lesser seniority out of a previously approved vacation period?
no they shall not
Who is given seniority of vacation requests within a division?
by seniority, except when application of seniority creates a void in personal skills, experience, or knowledge in a particular assignment.
Are newly hired employees entitled to vacation leave during their probationary period?
New hires shall not be granted vacation leave during probationary period, except for an emergency and as approved by their division commander.
What must a supervisor do upon receipt of a vacation request?
It shall be approved unless to do so would be unduly disruptive to the operation of the unit.
Who shall employees notify prior to reporting time and requesting they be given leave for that workday?
A supervisor
What may a supervisor request from an employee who calls in sick?
Shall grant the sick request, but may require a health care provider’s statement in any instance of potential abuse of sick leave.
Can employees who call in sick work ej’s or scheduled overtime within 24hrs following the start of the shift for which they called in sick?
No they shall not
How often does the divisional timekeeper provide a Sick Leave report to the division commander for employees who have used 64 or more sick leave hours in the benefit year?
every month
How soon shall an employee submit a health care provider’s statement after returning to work?
within 5 days
What shall an authorizing sick leave supervisor do if an employee fails to provide a health care provider’s statement?
Shall carry the employee as having been absent without approved leave and the event may be processed as an unauthorized absence.
Where are the documentation of employee’s health care providers kept?
In a locked cabinet which is subject to audit.
Does FMLA/workers comp count against the 64-hr sick leave threshold?
it shall not be
At what rate do employees in the Modified Sick Leave Plan earn sick leave?
at the rate of 4hours and 37 minutes each pay period with a final adjustment in August totaling 120hours per year.
Does unused sick leave have an accrual limit?
It has no limit, and is charged to the oldest accumulated leave and then, if necessary, to the sick leave earned during the current benefit year.
Do employees with illnesses that continue after all their sick leave has been used entitled to further sick leave benefits?
No they shall not be eligible for further sick leave benefits.