General Order 200 Flashcards
1
Q
Retention and/or disposition of Dallas Police department records are governed by Chapter ____ of the Dallas City Code and state law.
A
39C
2
Q
______ prior to the anticipated publication of a new addition to the General Orders, the Planning and Accreditation Unit will send written notification to all Organizational Commanders.
A
4 months
3
Q
Operation Orders will be issued on the authority of the Chief of Police by the ______________ to cover specific operations.
A
Strategic Deployment Bureau
4
Q
________ Orders will have a self - canceling statement.
A
Operation
5
Q
Personnel Orders will be issued on the authority of the Chief of Police by the ________________ to announce the following: appointments, assignments and transfers, promotions, reduction in rank, or reclassification’s, suspension from and restoration to duty, termination by retirement, resignation dismissal, or death and departmental awards.
A
Personnel and Development Division
6
Q
_______ orders will not be numbered and have a self canceling statement.
A
Administrative
7
Q
Any changes to the Standard Operating Procedure must be forwarded to the Planning and Accreditation Unit for updating in the Department’s library within ______ of the change.
A
72 hours
8
Q
_______ will not be a part of the directive system, but will be used for the exchange of information.
A
Memoranda
9
Q
A copy of all staff studies and research projects conducted by Police Department Personnel will be forwarded to the __________ for inclusion in the Staff study file.
A
Planning and Accreditation Unit
10
Q
Informational copies of Interlocal agreements will be maintained by the:
A
Legal Services Section
11
Q
The Planning and Accreditation Unit will review the Greater Dallas/Fort Worth Regional Law Enforcement Interlocal Assistance Agreement and the list of participants to ensure the list is current each_______.
A
June
12
Q
The ________ is responsible for issuing legal opinions within the Dallas Police Department.
A
The Criminal Law and Police Unit
13
Q
The request for a legal opinion will be written in a memorandum, forwarded through the appropriate chain of command approved by the _______ and submitted to the supervising attorney of the Criminal Law and Police Unit.
A
Division Commander
14
Q
The ______ will notify the _________ when a request is received to film a movie/tv show and the department is considering accepting the request.
A
The Media Relations Unit, The Office of Special Events
15
Q
The____________ will be the point of contact for permitting and liaison between the Department and film applicant to facilitate all the meetings.
A
Office of Special Events
16
Q
Employees will not sign any documents; waiver/location releases and or contracts related to filming, photographing or interviews made or produced by any entity without the approval of the ________.
A
City Attorney’s Office
17
Q
The City of Dallas policy on Commercial Filming is covered in Administrative Directive_______.
A
2-46
18
Q
Production companies involved in filming or photographing on City Property or of Department personnel are required to be permitted by ________________.
A
The Office of Special Events
19
Q
All officers will adhere to General Orders___________ when working in an off-duty capacity for any movie/television show production company.
A
421.00
20
Q
The __________ or his designee may approve the use of Dallas Police Department equipment (including marked police vehicles) by movie /TV production companies providing the production company has a signed contract with the City of Dallas.
A
Chief of Police
21
Q
Non-Vehicular Equipment: The production company must provide a list of desired equipment a minimum of ______ working days prior to the start of shooting/filming.
A
3
22
Q
Vehicular equipment: The production company will be billed for the leased vehicles at the current business rate, which is determined by the Department in ________ each year.
A
December
23
Q
Within ______ working days of completion of the Dallas area filming by the movie/TV production company, all product/logo markings on replicated vehicles must immediately be removed and provided to the Dallas Police Department for destruction.
A
5
24
Q
Production companies may lease marked police vehicles only. The request for leasing vehicles must be made in writing to the Chief of Police or designee at least_____ business days in advance.
A
3
25
The use of City of Dallas electronic information resources is a privilege and the policies implementing usage are located in Administrative Directive________.
2-33
26
Employees are allowed to add any inspirational messages, quotes of any type, etc., at the beginning or end of the actual message content when sending an internal or external electronic communication.
False
27
Official intra-departmental communications will be addressed directly to the _________ and signed by the writer.
Chief of Police
28
Police officers below the rank of __________ signing intra-departmental communications or reports will place their identification numbers after their name.
Lieutenant
29
When sending non-confidential correspondence, the sender will address a _______ and staple it to the correspondence or use a manila envelope designed specifically for intra-departmental and inter-departmental mail.
Routing Slip
30
The date on a Block Form letter will be _____ lines from the top of the page.
12
31
When additional pages are needed, start the heading at the left margin on the _____ line from the top of the page.
6th
32
After the last paragraph of the letter, skip two lines and type the complimentary close (________).Skip two lines and type the name of the Chief of Police in all capital letters. On the next line type CHIEF OF POLICE Skip four lines and type the name of the person signing the letter, title, and place of assignment.
Sincerely
33
The composer and ________ will consist of the initials of the person dictating or writing the letter and the person typing it.
Typist’s initial line
34
Which of the following reports will be submitted immediately to the Chief of Police by the personnel involved?
All of the Above
35
Memos to the chief will be:
Brief, Concise, Complete Accurate
36
The memo will contain names, addresses, ages, sex, and races of the persons involved.
True
37
The Complimentary close to memos to the Chief will be:
Respectfully Submitted
38
Applicable written communications means any document, regardless of origin, approved for distribution by the authority of a _________ or above.
Captain
39
Document transmittal control sheet is a control document titled _______, showing the document control number, date, type of communication, subject, approving authority, issuing individual or organization, level of distribution, and a means of acknowledgment of receipt of the document.
To Be Logged
40
Logbook is a record maintained by ___________ Commanders.
Organizational
41
_____________ is a list of employees within a given organizational level. The style of the roster may vary from one level to another and may be typed or computer generated, but must contain a minimum; the names of the employees, date the document was received, and employee signatures.
Written Communication Roster
42
Each Organizational Commander will maintain a logbook for the control of applicable written communications. The logbook form will be on ____________ paper and titled Written Communications Log.
8 ½ x 11
43
The level of distribution can be: ALL, SWORN, NON-SWORN, or ________________ .
Organizational Commanders
44
On a ____________ basis, Bureau Commanders or their designees will conduct inspections of Organizational Commander logbooks and rosters.
Quarterly
45
Each sworn officer will receive a copy of their Employee Data Statement (Parameter Report) prepared from the Human Resources Information System on a _________ basis.
Quarterly
46
Officers will have _________ days to report any discrepancies to the Human Resources Department, Uniform Payroll Team in person during normal business hours.
30 days
47
A time card entry for Education Leave is _____.
E
48
Supervisors will ensure that all holidays are taken either in the month earned or within ________ immediately following.
Two months
49
Reviewed time cards will be initialed
In the left margin
50
During each sworn and non-sworn biweekly pay period all 8-hour employees were scheduled with four days off, and all 10-hour employees were scheduled with six days off. (Any changes for 10-hour employees must be made the_________ of the pay period).
First day
51
The annual review of time cards will be conducted in _____________ .
February
52
Any adjustments of days owed to or by an employee found during the Annual Review must be accomplished by ________.
March 31
53
Any payroll issues and discrepancies that cannot be resolved between the supervisor and the Personnel Services Unit will be referred to the respective Organizational Commander and the Commander of the __________.
Personnel and Development Division
54
All entries into the Lawson Payroll System must be made and approved by ________ on the Wednesday the payroll is due.
9 am
55
On the Lawson Payroll system all entries will be ______.
Rounded to the nearest tenth
56
The _______ is responsible for completing the Monthly Strength Report
The Personnel Unit
57
The Monthly Strength Report will be completed no later than the ____ day of the following month.
10th
58
Sworn employees will be allowed six (6) incidents or ________ days of undocumented sick leave each six-month period January 1 – June 30 and July 1 – December 31.
15
59
Physician’s statements for verification of sick leave must be submitted to a supervisor in the employee’s chain of command within ________ hours of the employee’s return to duty.
48
60
Compensatory time earned in one quarter that is not taken by the end of the next ___ quarters will be automatically converted into overtime pay for sworn employees.
2
61
Non-Sworn Exempt Employees will be credited with compensatory time when they work more than ______ hours in a bi-weekly pay cycle.
80
62
Non-Sworn non Exempt employees will be paid overtime pay at a rate of one and one-half times their regular pay for all hours worked over ______ in a work week.
40
63
Any compensatory time or overtime earned by any employee must be documented by the ____.
By the next workday
64
Overtime will be documented on form _______ .
Pol-00877 Rev 6/89, Application For Overtime (pink card).
65
Compensatory time will be documented on form ________ .
Sup-01549 Rev 2/95, Request for Compensatory Time (white card).
66
In the event of an emergency, the Chief of Police or the , pursuant to the authority delegated by the Chief of Police, may authorize a supervisor to require officers to work past forty hours in a workweek.
Duty Commander
67
(n) _________ is an unexpected happening or event or an unforeseen situation or crisis that calls for immediate action.
Emergency
68
Special Compensation permitted per assignment will be thirty minutes of compensatory or overtime before and ________ after the assignment.
30 minutes
69
Special compensation does not apply in the following except:
Reporting early or staying late in conjunction with an employee’s scheduled work shift as referenced in 206.08 B.
Immediately before or after working an R/O day. (When an employee is required to return to work before working an R/O day or after working an R/O, as defined in 206.10 A, special compensation will be permitted.)
When less than one hour exists between the end of the scheduled work shift and the beginning of the after-hours assignment except when actual travel between facilities (defined as a sufficient distance to reasonably require travel by a motor vehicle) is required.
70
When properly subpoenaed in conjunction with their department-related duties to attend judicial functions in a county other than Dallas, Collin, Denton, Kaufman, or Rockwall Counties, employees will be:
Furnished transportation and expenses
71
In the event of authorized “On Call” status by a Bureau Commander, all time an officer is designated as “On Call” must be recorded on the Application for Comp Time Card ______ in the “On Call or Assignment section as OCUP (On-Call Time – Uniform Police) or OCPR (On-Call Time – Park Rangers).
Form SN2761-01-520
72
Senior Corporals, Corporals, or Police Officers assigned to ________ will not be assigned as Acting Supervisors.
Patrol Bureaus
73
A sworn employee acting in a higher salaried non-sworn position will receive compensation of _____ above the sworn employee’s current base salary.
5%
74
All Primary FTOs will receive _______ per month Assignment Pay.
$100
75
All Primary or Relief Training Officers may earn a maximum of ___ hours overtime pay for each day they actually train a recruit, Reserve Officer, or when serving as class advisor to a recruit class.
.6
76
The overtime pay for an FTO assigned to a 10-4 shift is ____ hours per day.)
.7
77
Relief FTO's assigned to a training rotation to train a recruit for a period of _____ or longer will receive assignment pay for that period.
30 days
78
All off-duty FTO's who attend quarterly meetings will earn overtime for the actual time spent in the meeting plus a maximum ______ special compensation.
1 hour
79
Patrol Duty assignment pay for a 8 year officer is _____ a month.
$125
80
Patrol Duty assignment pay for a 10 year officer is ____ a month.
$150
81
Patrol Duty Pay for a 6 year officer is ____ a month
$100
82
A six and one half percent (6.5%) Shift Assignment Pay based on the employee's hourly base pay rate for officers who work ____.
1st watch
83
A three and one half percent (3.5%) Shift Assignment Pay based on the employee's hourly base pay rate, for officers who work _____ .
3rd watch
84
Educational Incentive Pay is an additional pay of ___ per month for each three semester hours of approved college credit earned after the first 45 hours and to a maximum of 90 semester hours for officers.
$4
85
A maximum of ____ per month will be paid to those who have not completed requirements for a Baccalaureate degree.
$60
86
For current officers, the Educational Incentive Pay becomes effective on the date for the close of the semester. Evidence must be submitted within ___ days of semester completion; otherwise the effective day for pay becomes the date the transcript was submitted.
30
87
Language Skills Assignment Pay applies to the following languages except:
German
88
The amount of compensation for Language Skills Assignment Pay will be determined by the
employee’s proficiency level. Compensation is ____ or $150 per month.
110
89
Language Pay will be retroactive to ______ .
The date of the test
90
Officers with an Intermediate Peace Officer Certification will be paid an additional ____ a month.
$200
91
Longevity Service Pay will be accrued at a rate of___ per month per year of service to a maximum of $100 for 25 years of service.
$4
92
A sworn officer may donate up to ___ hours for each month of accumulated vacation or compensatory time, up to ____ hours during a calendar year to the business leave account of an employee organization.
2, 24
93
The _______________ shall establish and maintain a business leave account for each employee organization.
The City Controller’s Office
94
An officer who wishes to access the time available in an employee organization’s business leave account must complete the “Business Leave Time Request” form which is available on the “N:\ Drive” in the Forms Miscellaneous folder. This form must be submitted to the ________ through the officer’s chain of command by the president, the equivalent officer of the employee organization, or by the officer’s designee.
Bureau Commander
95
Business leave may be granted for a period of not less than one-half day up to the full amount needed. An employee organization may not use more than ______ from its business leave time account in one calendar year.
4000 hours
96
The guidelines for seeking mileage reimbursement are provided in Administrative Directive_____ “Reimbursement For The Use Of Employee Owned Vehicles.”
3-20
97
The Reimbursement form should be submitted to the employee’s chain of command, through
the Organizational Commander for approval, and forwarded to _________for processing.
Purchasing and Payables Unit
98
In reference to the trade time policy, for the day a substitution is made for an absent officer, the time card of an absent officer will be marked ____ .
R/T
99
For the day a substituting officer works for an absent officer, the detail will reflect the absent officer’s name with the substituting officer’s name and ________ to the side in parentheses.
Badge number
100
A written request must be sent through the Workers Compensation Team to the Director of Risk Management for approval, prior to any hospital or medical treatment for injuries sustained prior to ________ except in an emergency.
July 1, 1974
101
Subsequent aggravation, relapse, or re-injury traceable to a specific time or event after ________ is considered to be a new injury and will be handled as such.
July 1, 1974
102
For injuries sustained by employees on or after July 1, 1974, that require treatment or hospitalization, a supervisor will complete the _______ of a City of Dallas Order for Medical Treatment form.
Right side
103
The physician will keep the _____ copy for billing purposes
Golden rod
104
The immediate supervisor of an injured employee will complete the proper injury reports and forward them to the Workers Compensation Team within ______ hours of the injury.
24
105
A ________________ will also be submitted in instances of an employee's duty-related death.
City of Dallas Supervisor's Injury Investigation Report
106
In reference to the Supervisor Investigation of Injury Report: the report bearing the final reviewing commander’s signature should arrive at the Workers Compensation Team office within ________ of the date of injury.
Two weeks
107
A Supervisor's Supplemental Report of Injury form and an Order for Medical Treatment
form will be submitted by the immediate supervisor to the Workers Compensation Team within 24 hours, in the following instances:
a) Each time an injured employee returns to work from a leave of absence caused by an on-duty injury.
b) Each additional time an employee begins losing time from work as a result of the original reported injury
c) To correct a previously submitted supplemental report
108
An employee, after release to limited duty status by the treating physician, is required to contact the department’s Workers’ Compensation Coordinator no later ______ than following the notice of release.
1 day
109
The employee must schedule the appointment time for a date ________ to returning to work in a limited duty capacity.
Prior to
110
Limited duty assignments can last up to:
16 weeks
111
The ___________ is the coordinator for all limited duty assignments.
Commander of the Personnel and Development Division
112
All requests for limited duty personnel will be forwarded to the ______________ by memorandum. The memo will include the need for the personnel, detailed job duties, working hours, days off, and contact person and telephone number.
Personnel and Development Commander
113
The Dallas Police Department will maintain a minimum of ___ sworn positions or _____ percent of authorized sworn strength which will be made available to officers who permanently cannot perform patrol functions.
63, 2.05
114
Job descriptions (of the 63) containing the specific job duties and the essential job functions will be maintained by the_____, Personnel and Development Division.
Payroll Team
115
____________ will be required to provide updated job descriptions containing the specific job duties and the essential job functions when any position for sworn employees not available for full duty changes in either in job duty, function, or name.
Bureau Commanders
116
When an employee is absent from duty due to either sickness or injury received on or off duty, the Organizational Commander will ensure that a supervisor makes a personal call on such employee at least once every ______ calendar days during the first month. After the first month, the contacts may be made by telephone.
15
117
The Organizational Commander will submit a memorandum to the Personnel and Development Division regarding any sick or injured employee who has not returned to duty for a period of _____ days.
15
118
Medical records on personnel hired after ______ must be kept separate and apart from personnel files.
January 26, 1992
119
Anytime a personnel file of an employee hired prior to January 26, 1992 is opened, all medical information must be _________.
Removed and kept separate in a secure area
120
The ________ will determine the number of notary commissions allowed for the Department and the allocation for each organizational level with an individual ORG number.
The Assistant Director, Financial and Contract Management Division
121
Requests to increase an organizational notary allocation must be approved by the _________.
Assistant Director, Administrative Services Bureau
122
The _______ of the Legal Services Section will also serve as the Departmental Notary Coordinator.
Notary Coordinator
123
Requests to fill Notary vacancies must be sent to the ___________ in the Legal Service Section via application and memorandum
Notary Coordinator
124
When an employee receives a notary bond, it should be taken immediately to the organizational Notary Coordinator to be signed and notarized. (A bond must be processed within _____ days).
10
125
Employees will be notified by mail approximately _____ months prior to the expiration of their commissions.
3
126
If the City of Dallas sponsors the Notary Bond, Notaries are allowed to charge ______ .
They are not allowed to charge a fee
127
The _______ is the departmental coordinator for all computer/data-processing matters.
Manager of the Communication and Information Services/Technical Support (CIS) Unit
128
______ access refers to the specifically authorized capability to access the city mainframe computer system disk.
Mainframe
129
Officers and expediters will use the standard of _______ that an offense has occurred and a subsequent offense report made.
Reasonable Belief
130
_______ means specific, articulable facts, which together with the officer’s experience, general knowledge, and rational inferences, would justify the conclusion made by another officer if faced with those circumstances or facts.
Reasonable Belief
131
An Investigation of Offense will be made in which of the following situations?
a) lack of evidence
b) evidence contradicts the complainant’s statement
c) Complainant or reporting person lacks credibility
132
132. Exceptions to an Investigation of Offense will be:
a) Family Violence offenses
b) Protective Order violations
c) Attempted or actual Sexual Assault, Aggravated Sexual Assault, and Indecency with a Child
133
An offense/incident report can have up to ____ property entries.
16
134
An offense/incident report can have up to ___ vehicle entries.
5
135
An offense/incident report can have up to ____ suspect entries.
8
136
An offense/incident report can have up to ____ witness entries.
8
137
Any offense/incident report that exceeds the above entries will be _____.
Called in to Direct Entry
138
Officers will complete an _____ when impounding a vehicle for any reason other than a confirmed stolen hit on NCIC/TCIC. This includes 24 hour parking violations
Incident report MIR
139
Supervisors will: Provide necessary guidance and training to improve all noted deficiencies in report writing, according to the standards of the _______ .
Communications Section
140
The following preparatory offenses are assigned to the respective Operations Division that would have investigative jurisdiction over the offense if it had been completed:
a) Criminal Attempt
b) Criminal Conspiracy
c) Criminal Solicitation
d) Unlawful Use of Criminal Instrument
141
The ____________ will coordinate the investigations of any criminal offense that is:
Committed on the premises of City Hall at 1500 Marilla Street.
Criminal Intelligence Unit
142
The following offenses are assigned to the STRATEGIC DEPLOYMENT BUREAU, FIELD SERVICES DIVISION TACTICAL SERVICES UNIT(Except)
a) Terroristic Threat (relating to explosives or incendiary devices
b) Arson
c) Riot
d) Obstructing Highway or Other Passageway
143
143. The following offenses are assigned to the STRATEGIC DEPLOYMENT BUREAU, FIELD
SERVICES DIVISION TACTICAL SERVICES UNIT(Except)
a) Criminal Mischief (when explosives or incendiary devices are used)
b) Disrupting Meeting or Procession
c) False Alarm or Report (bomb threat
d) Prohibited Weapons (an explosive weapon)
e) Hoax Bombs
144
Wrong, Fictitious, or Unclear License Plate will be investigated by the:
Division where the offense occurred
145
Display of Fictitious Inspection Certificate
Division where the offense occurred
146
Tampering with Consumer Product will be investigated by the:
CAPERS
147
Theft of Service (rental or lease vehicles), Theft of Trade Secrets, Unauthorized Use of a Vehicle, Forgery (except forgery of prescription for drugs and Credit Card or Debit Card Abuse will be investigated by:
Special Investigations Unit
148
Any unexplained death of a child under the age of 17 regardless of the circumstances (not to include suicide or traffic fatalities) will be investigated by:
The Youth Services Section
149
Officers will immediately notify the Child Abuse Squad to investigate: All deaths of children under the age of ______ if the circumstances indicate that death may have been caused by a family member or someone who had legal responsibility or control of the child. Otherwise, these deaths will continue to be investigated by Crimes Against Persons Division.
17
150
Open cases require the detective to complete an investigative supplement report at least every ____ days
30
151
Part 1” reports are defined by Uniformed Crime Reporting guidelines
Murder, Rape, Robbery, Aggravated Assault, Burglary, Theft, and Auto Theft.
152
All Offense reports must be classified in one of the following manners:
a) Cleared by Arrest
b) Cleared by Exceptional Arrest
c) Unfounded
d) Suspended pending further leads
e) Open
f) Closed
153
When at least one person is (1) arrested (2) charged with the commission of the offense, and (3) turned over to the court for prosecution defines:
Cleared by Arrest
154
A non-criminal action taken by police may be administratively ______ .
Closed
155
Case files will be maintained and archived according to the
Texas State Records Retention Schedule (RRS).
156
N-5, Non-police incident utilized in these instances:
a) Any incident of a civil or no violation nature.
b) An informational call that does not include or develop criminal intelligence.
c) An injured person call when not on city property and no possible criminal action is involved.
d) Minor accidents as defined in General Order 302.03.
157
Officers are allowed to use Witness and Suspect Surnames on:
b) Incident Reports
| c) Arrest Reports
158
A Middle Eastern/Indian complainant, witness or suspect will be coded with the letter:
C
159
A Native American complainant, witness or suspect will be coded with the letter:
I
160
The ___________ is responsible for recommendations for officers applying for Concealed Handgun Licenses
The Special Research Team of the Personnel Development Division
161
The Law Enforcement Officer’s Safety Act of 2004, an honorably retired peace officer with not less than _____ years of service may make application for a certificate of proficiency to carry a concealed handgun in the State of Texas.
20
162
An honorably retired peace officer with not less than ______ years of service may make application for a certificate of proficiency to carry a concealed handgun in the United States of America.
15
163
Administrative Directive_____ Bulletin Boards gives the Chief of Police responsibility for:
• Identifying management bulletin boards and employee bulletin boards in the Police Department.
• Assigning responsibility for maintaining and regulating the material placed on management bulletin boards.
• Assigning responsibility for maintaining the condition of employee bulletin boards.
3-43
164
The ______________ is responsible for maintaining the condition of association and other bulletin boards in public access areas of the Jack Evans Police Headquarters Building.
The Supervisor of the Facilities Management Team
