General Order 200 Flashcards
Retention and/or disposition of Dallas Police department records are governed by Chapter ____ of the Dallas City Code and state law.
39C
______ prior to the anticipated publication of a new addition to the General Orders, the Planning and Accreditation Unit will send written notification to all Organizational Commanders.
4 months
Operation Orders will be issued on the authority of the Chief of Police by the ______________ to cover specific operations.
Strategic Deployment Bureau
________ Orders will have a self - canceling statement.
Operation
Personnel Orders will be issued on the authority of the Chief of Police by the ________________ to announce the following: appointments, assignments and transfers, promotions, reduction in rank, or reclassification’s, suspension from and restoration to duty, termination by retirement, resignation dismissal, or death and departmental awards.
Personnel and Development Division
_______ orders will not be numbered and have a self canceling statement.
Administrative
Any changes to the Standard Operating Procedure must be forwarded to the Planning and Accreditation Unit for updating in the Department’s library within ______ of the change.
72 hours
_______ will not be a part of the directive system, but will be used for the exchange of information.
Memoranda
A copy of all staff studies and research projects conducted by Police Department Personnel will be forwarded to the __________ for inclusion in the Staff study file.
Planning and Accreditation Unit
Informational copies of Interlocal agreements will be maintained by the:
Legal Services Section
The Planning and Accreditation Unit will review the Greater Dallas/Fort Worth Regional Law Enforcement Interlocal Assistance Agreement and the list of participants to ensure the list is current each_______.
June
The ________ is responsible for issuing legal opinions within the Dallas Police Department.
The Criminal Law and Police Unit
The request for a legal opinion will be written in a memorandum, forwarded through the appropriate chain of command approved by the _______ and submitted to the supervising attorney of the Criminal Law and Police Unit.
Division Commander
The ______ will notify the _________ when a request is received to film a movie/tv show and the department is considering accepting the request.
The Media Relations Unit, The Office of Special Events
The____________ will be the point of contact for permitting and liaison between the Department and film applicant to facilitate all the meetings.
Office of Special Events
Employees will not sign any documents; waiver/location releases and or contracts related to filming, photographing or interviews made or produced by any entity without the approval of the ________.
City Attorney’s Office
The City of Dallas policy on Commercial Filming is covered in Administrative Directive_______.
2-46
Production companies involved in filming or photographing on City Property or of Department personnel are required to be permitted by ________________.
The Office of Special Events
All officers will adhere to General Orders___________ when working in an off-duty capacity for any movie/television show production company.
421.00
The __________ or his designee may approve the use of Dallas Police Department equipment (including marked police vehicles) by movie /TV production companies providing the production company has a signed contract with the City of Dallas.
Chief of Police
Non-Vehicular Equipment: The production company must provide a list of desired equipment a minimum of ______ working days prior to the start of shooting/filming.
3
Vehicular equipment: The production company will be billed for the leased vehicles at the current business rate, which is determined by the Department in ________ each year.
December
Within ______ working days of completion of the Dallas area filming by the movie/TV production company, all product/logo markings on replicated vehicles must immediately be removed and provided to the Dallas Police Department for destruction.
5
Production companies may lease marked police vehicles only. The request for leasing vehicles must be made in writing to the Chief of Police or designee at least_____ business days in advance.
3
The use of City of Dallas electronic information resources is a privilege and the policies implementing usage are located in Administrative Directive________.
2-33
Employees are allowed to add any inspirational messages, quotes of any type, etc., at the beginning or end of the actual message content when sending an internal or external electronic communication.
False
Official intra-departmental communications will be addressed directly to the _________ and signed by the writer.
Chief of Police
Police officers below the rank of __________ signing intra-departmental communications or reports will place their identification numbers after their name.
Lieutenant
When sending non-confidential correspondence, the sender will address a _______ and staple it to the correspondence or use a manila envelope designed specifically for intra-departmental and inter-departmental mail.
Routing Slip
The date on a Block Form letter will be _____ lines from the top of the page.
12
When additional pages are needed, start the heading at the left margin on the _____ line from the top of the page.
6th
After the last paragraph of the letter, skip two lines and type the complimentary close (________).Skip two lines and type the name of the Chief of Police in all capital letters. On the next line type CHIEF OF POLICE Skip four lines and type the name of the person signing the letter, title, and place of assignment.
Sincerely
The composer and ________ will consist of the initials of the person dictating or writing the letter and the person typing it.
Typist’s initial line
Which of the following reports will be submitted immediately to the Chief of Police by the personnel involved?
All of the Above
Memos to the chief will be:
Brief, Concise, Complete Accurate
The memo will contain names, addresses, ages, sex, and races of the persons involved.
True
The Complimentary close to memos to the Chief will be:
Respectfully Submitted
Applicable written communications means any document, regardless of origin, approved for distribution by the authority of a _________ or above.
Captain
Document transmittal control sheet is a control document titled _______, showing the document control number, date, type of communication, subject, approving authority, issuing individual or organization, level of distribution, and a means of acknowledgment of receipt of the document.
To Be Logged
Logbook is a record maintained by ___________ Commanders.
Organizational
_____________ is a list of employees within a given organizational level. The style of the roster may vary from one level to another and may be typed or computer generated, but must contain a minimum; the names of the employees, date the document was received, and employee signatures.
Written Communication Roster
Each Organizational Commander will maintain a logbook for the control of applicable written communications. The logbook form will be on ____________ paper and titled Written Communications Log.
8 ½ x 11
The level of distribution can be: ALL, SWORN, NON-SWORN, or ________________ .
Organizational Commanders
On a ____________ basis, Bureau Commanders or their designees will conduct inspections of Organizational Commander logbooks and rosters.
Quarterly
Each sworn officer will receive a copy of their Employee Data Statement (Parameter Report) prepared from the Human Resources Information System on a _________ basis.
Quarterly
Officers will have _________ days to report any discrepancies to the Human Resources Department, Uniform Payroll Team in person during normal business hours.
30 days
A time card entry for Education Leave is _____.
E
Supervisors will ensure that all holidays are taken either in the month earned or within ________ immediately following.
Two months
Reviewed time cards will be initialed
In the left margin
During each sworn and non-sworn biweekly pay period all 8-hour employees were scheduled with four days off, and all 10-hour employees were scheduled with six days off. (Any changes for 10-hour employees must be made the_________ of the pay period).
First day
The annual review of time cards will be conducted in _____________ .
February
Any adjustments of days owed to or by an employee found during the Annual Review must be accomplished by ________.
March 31
Any payroll issues and discrepancies that cannot be resolved between the supervisor and the Personnel Services Unit will be referred to the respective Organizational Commander and the Commander of the __________.
Personnel and Development Division
All entries into the Lawson Payroll System must be made and approved by ________ on the Wednesday the payroll is due.
9 am
On the Lawson Payroll system all entries will be ______.
Rounded to the nearest tenth
The _______ is responsible for completing the Monthly Strength Report
The Personnel Unit
The Monthly Strength Report will be completed no later than the ____ day of the following month.
10th
Sworn employees will be allowed six (6) incidents or ________ days of undocumented sick leave each six-month period January 1 – June 30 and July 1 – December 31.
15
Physician’s statements for verification of sick leave must be submitted to a supervisor in the employee’s chain of command within ________ hours of the employee’s return to duty.
48
Compensatory time earned in one quarter that is not taken by the end of the next ___ quarters will be automatically converted into overtime pay for sworn employees.
2
Non-Sworn Exempt Employees will be credited with compensatory time when they work more than ______ hours in a bi-weekly pay cycle.
80
Non-Sworn non Exempt employees will be paid overtime pay at a rate of one and one-half times their regular pay for all hours worked over ______ in a work week.
40
Any compensatory time or overtime earned by any employee must be documented by the ____.
By the next workday
Overtime will be documented on form _______ .
Pol-00877 Rev 6/89, Application For Overtime (pink card).
Compensatory time will be documented on form ________ .
Sup-01549 Rev 2/95, Request for Compensatory Time (white card).