General Appropriations Act for FY 2024 Flashcards
For studying/recalling on free time
Items of appropriations in the GAA shall be given account codes by whom?
DBM
Items of appropriations in the GAA shall be given account codes by the DBM pursuant to which?
Unified Accounts Code Structure (UACS)
Upon effectivity, shall be considered the allotment authorizing agencies to obligate in accordance with its provisions.
General Appropriations Act (GAA)
The three (3) exceptions for GAA:
- Appropriations that by virtue of law and rules and regulations have CONDITIONS/REQUIREMENTS before release;
- LUMP-SUM APPROPRIATIONS & SPECIAL PURPOSE FUNDS that have no details necessary for release; and
- Those requiring SPECIAL BUDGET
For automatic appropriations, the allotment shall be issued by ______ upon compliance with conditions provided by law.
DBM
All fees, charges, assessments, and other receipts or revenues collected by
departments, bureaus and offices of the National Government, including Constitutional Offices enjoying fiscal autonomy in the exercise of their mandated functions, at such
rates as are now or may be approved by the appropriate approving authority shall be deposited with the ______________ as _______________ of the General Fund
National Treasury; income
Exceptions to Sec. 4 (Receipts and Income) of GAA
- Receipts authorized by law to be recorded as a Special Account in the General Fund, Trust Fund, or a fund other than the General Fund
- Other instances authorized by law
Disbursements or expenditures by agencies from use or retention of income absent the above legal authority or from income deposited outside of the National
Treasury without legal basis shall be _______
a. Voidable
b. Void
c. Valid
d. Rescissible
b. Void
In the case of grants, in cash or
in kind, from governments of foreign countries, their agencies and instrumentalities or multilateral institutions or organizations, acceptance thereof shall be subject to the
prior clearance and approval by the ___________________ based on the recommendation of the __________________________.
President/his authorized representative; Secretary of Finance
This involves FOREIGN institutions. The EXECUTIVE function (led by PH President), being the supreme power of the Republic of the Philippines, has the power to approve it, but since it involves cash, the HIGHEST official of the main agency involved in finance should be the one making the recommendation (in this case, Secretary of Finance) to the President. NO RECOMMENDATION = NO APPROVAL!!!
Other donations, in cash or in kind, from foreign governments shall require prior clearance and approval by the _____________________ based on the recommendation of the _________________________________.
President/his authorized representative; Secretary of Foreign Affairs
This involves DONATIONS. These donations constitute “goodwill”, hence Foreign Affairs is involved here.
Receipts from donations, whether in cash or in kind, shall be accounted for in the books of the ____________________________ in accordance with accounting and auditing rules and regulations.
Donee-government agency
The receipts from cash donations and proceeds from sale of donated commodities shall be deposited with the National Treasury and recorded as a ____________ Account in the _____________ and shall be available to the implementing agency concerned through a _________________
Special; General Fund; Special Budget
Cash value of the donations shall be deemed ________________________________ for the purpose specified by _____________.
Automatically appropriated; donor
Donations with a term not exceeding ____ year shall be treated as trust receipts.
One (1)
Donee-agency concerned shall submit its quarterly reports of all donations received, whether in cash or in kind, and expenditures/disbursements within _____ days after end of every quarter.
30
Donee-agency concerned shall submit its quarterly reports of all donations received, whether in cash or in kind, and expenditures/disbursements within 30 days after end of every quarter through which?
a. URS/other electronic means for reports not covered by the URS
b. Agency’s website
c. Choices a & b
d. Either choice a or b, at the option of the agency
c.
The donee-agency concerned shall send written notice when said reports have been submitted or posted on its website to the following where submission of reports is required under existing laws, rules and regulations:
- DBM
- House of Representatives
- Senate of the Philippines
- House Committee on Appropriations
- Senate Committee on Finance
- Commission on Audit (COA)
- Other offices where submission of reports is required.
Date of notice to those whose reports have been submitted from the donee agency is considered the date of __________ with the requirement under Sec. 5 (Donations).
Compliance
The following shall be deposited with the National Treasury and recorded as trust receipts in accordance with E.O. No. 338, s. 1996, as
implemented by COA-DBM-DOF J.C. No. 1-97 dated January 2, 1997, and such other guidelines issued thereon:
- Receipts collected or received by departments, bureaus, offices, and instrumentalities of the National Government, including Constitutional Offices enjoying fiscal
autonomy and SUCs: (i) from non-tax sources, such as insurance proceeds, acting as trustee, agent or administrator; (ii) as a guaranty for the fulfillment of an
obligation; or (iii) from donations authorized by law or contract with a term not exceeding one (1) year; and - Those classified by law or regulations as trust receipts.
The agency concerned shall submit its quarterly reports of all trust receipts collected or received, within thirty (30) days after the end of every quarter, through the
following:
- URS/other electronic means for reports not covered by URS; and
- Agency’s website
Performance bonds and deposits filed or posted by private persons or entities with departments, bureaus, offices,
and instrumentalities of the National Government, including Constitutional Offices enjoying fiscal autonomy and SUCs shall be deposited with the ____________________ and recorded as _____________________ in accordance with E.O. No. 338, as implemented by COA-DBM-DOF J.C. No. 1-97, and such other guidelines issued thereon.
National Treasury; Trust Receipts
Upon faithful performance of the undertaking or termination of the obligation for which the bond or deposit was required, any amount due shall be returned by the
agency concerned to the _________________, withdrawable in accordance with accounting and auditing rules and regulations.
Filing party
Receipts collected or received by departments, bureaus, offices, and instrumentalities of the
National Government, including Constitutional Offices enjoying fiscal autonomy, SUCs and GOCCs, such as toll fees, charges and other revenues arising from public sector
projects implemented through build-operate-and-transfer arrangement and other variants pursuant to R.A. No. 6957, as amended by R.A. No. 7718, intended for the private
proponent, shall be deposited in/to ___________________.
a. BSP
b. National Treasury
c. Landbank of the Philippines
d. Authorized Government Depository Bank
d.
Receipts from Public-Private Partnership Projects shall be booked as ___________________ account of the agency concerned.
Trust Liability
Logical explanation: Government agency has a LIABILITY/OBLIGATION here, that is to construct the project, operate it, and then to transfer the resource.
TRUE OR FALSE:
Revolving funds shall be established and maintained only if expressly created and authorized by law or Section 9 of GAA.
TRUE
TRUE OR FALSE:
National Government share from receipts arising from Public-Private Partnership projects, if any, excluding interests earned thereon, shall be deposited with the National Treasury as income of the General Fund pursuant to Sec. 44, Chap. 5, Book VI of E.O. No. 292.
FALSE.
“…INCLUDING interests earned thereon”
Proceeds from sale of unserviceable, obsolete or unnecessary equipment shall be deposited to the ___________________ as income of the ____________________.
a. Land Bank of the Philippines; Special Fund
b. Land Bank of the Philippines; General Fund
c. National Treasury; Special Fund
d. National Treasury; General Fund
e. Sale of government property is not allowed in all instances
d.
TRUE OR FALSE:
All departments, bureaus, offices and instrumentalities of the Nat’l Government shall in no case enter into foreign or domestic loan agreements, whether in cash or in kind.
FALSE.
Exceptions: gov’t agencies/departments/bureaus/offices/instrumentalities engaged in banking
In order to enter into foreign/domestic loan agreements, what are the conditions needed to be complied?
- Prior approval of President of PH;
- Concurrence of the Monetary Board;
- Conditions provided by pertinent laws; and
- Issuance of Forward Obligational Authority by DBM for project loans/issuance of a DBCC resolution, and an equivalent document for those undertaken by GOCCs.
TRUE OR FALSE:
The display and/or affixture of the name, picture, image, motto, logo, color motif, initials, or other symbol or graphic representation associated with any public official, elected or appointed, on signboards for all programs, activities, and projects under the 2024 GAA shall be considered as unnecessary and therefore, prohibited.
TRUE.
TRUE OR FALSE:
Only National Government Agencies (NGAs) shall strictly adhere to the provisions of RA No. 9184, its IRR, and GPPB guidelines in the procurement of goods, infrastructure projects, and consulting services.
FALSE.
ALL agencies of the government, not just the National Government Agencies
When are agencies authorized to undertake early procurement activities?
As soon as the proposed national budget is submitted to Congress.
TRUE OR FALSE:
The issuance of notice of award of contract can only be done if there is approval or enactment of their respective appropriations and issuance of budget authorization document and based on the amount authorized therein.
TRUE
Refers to those vital to the support of operations, which owing to various causes are in short supply or are expected to be in short supply.
Critical supplies
Refers to those included in the Electronic Catalogue of the pS and those which shall be regularly updated to include all items commonly procured by agencies of the government.
Common-use supplies
TRUE OR FALSE:
An agency may be allowed to engage private printers for the printing of accountable forms and sensitive, high quality or high volume requirements upon certification by the RFPs that they are unable to service the requirements set by law.
TRUE
Amounts authorized in the GAA for ICT equipment shall be used for the provision of personal computers, which are inclusive of:
- Operating systems
- Basic software
- Other essential electronic devices
ICT Equipment shall be procured exclusively from the _________ as___________________ supplies.
Procurement Service; common-use
How many months is the requirement for inventory of supplies, materials, and equipment spare parts to be procured be used up?
Not exceeding the 2-month requirement
