Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

Data management > General > Flashcards

General Flashcards

1
Q

Benefits of a database?

A
  • Allows for efficient management of data
  • Allows for data analysis
  • Creates a resource from disparate sources of data
  • Holds data securely
  • Rigid approach to data can improve accuracy
  • Can be used to provide reasoned advice to stakeholders
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

Why is it important to verify data?

A

Data is often relied on in advise.
Rule 1 example behaviour is giving advice based on up-to-date and accurate data
Red Book PS2 (Ethics, competence, objectivity and disclosures)

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

What are the principles of GDPR?

A
  1. Data processing is lawful, transparent and fair
  2. Data is collected for an explicit and legitimate purpose and not processed beyond this purpose
  3. Data collection is limited to what’s necessary
  4. Data is up to date and accurate and inaccuracies are verified without delay
  5. Data isn’t held for longer than is necessary
  6. Data is processed securely and confidentially
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

What does the 2018 Data Protection Act relate to?

A

Relates to use of personal data by 3rd parties, gives individuals rights to control and be informed about how their data is used. Implements principles of GDPR in UK law.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

What are the key requirements of the Data Protection Act 2018?

A
  1. Impact assessments are required for high risk holding of data
  2. Data controller who decides how and why personal data is processed
  3. Individual rights to access and erase personal data
  4. Data accountability - organisations need to be able to prove to ICO that they’re complying with regulations
  5. Data breaches need to be reported to ICO within 72hrs
  6. Fines up to £17.5m / 4% global turnover
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

How do I ensure compliance with DPA 2018 and GPDR?

A
  • Follow LSH’s policies, procedures and training - this ensures data controller is controlling data use and processing
  • Only collect personal data for explicit and legitimate purpose and never process beyond this e.g. AML check
  • I ensure i don’t keep data for longer than is necessary or request unnecessary information
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

What are the 8 individual rights under GDPR?

A
  1. To be informed
  2. To access
  3. To erasure
  4. To rectification
  5. To data portability
  6. To restrict processing
  7. To object
  8. Rights around automated decision making and profiling
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

How can data be stored?

A

Local - attached to a physical device and can only be accessed from that device
Network - storage device which can be accessed via multiple devices on a network - THIS IS WHAT LSH USE
Cloud - held off site in logical pools

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

What’s a typical storage medium?

A

Solid state or flash drives

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

Issues with software?

A
  1. Compatibility issues
  2. Fragile - can fail
  3. Protection
  4. Access
  5. Legacy issues
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

Advantages and disadvantages of storing data off-site?

A

Advantage = cheaper, disadvantages = potential security risks and loss of data

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

What measures would you put in place when storing data off-site?

A

1- appropriate IT specialists
2 - data encryption and access restriction
3 - data loss prevention systems such as mirror servers
4 - risk assessments e.g. undertaking internal mock attacks
5 - policies for mobile data management

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

What were the key themes of the RICS futures report 2020?

A
  1. Sustainability
  2. Data and technology
  3. Inclusion
  4. Ethics and standards
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

What is BIM?

A

Building information modelling - process for creating and managing info across a property lifecycle
A digital representation of the space is created and managed

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

What are some key features of BIM?

A

Intelligent input - analysis of key inputs e.g. heat loss areas
Clash detection - Identification of non-compatible features

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

What’s BIM plus

A

Building Information Modelling Plus incorporates facilities management and maintenance features

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

What does data accountability mean?

A

Organisations need to be able to prove to the ICO - Information Commissioners Office - how they comply with new data regulations

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

What is a database?

A

Organised data held in a structure electronically

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
19
Q

What does it mean to interrogate data?

A

Checking quality through substantiation, triangulation, spot checking and logic checks

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
20
Q

How do you keep data secure

A
  1. Disk encryption - data is converted in to hard-to-decipher code for storage
  2. Regular off-site back ups
  3. password protection
  4. use of anti-virus software
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
21
Q

Benefits/ limitations of a subscription database such as costar?

A

Strengths - access to a large amount of data from a number of sources, enables analysis, input consistency, can provide sources enabling verification
Limitations - data inaccuracy, limited and incomplete data, paying for data you’re not using

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
22
Q

What are potential risks to data security?

A
  1. Malware and viruses
  2. Data phishing attacks
  3. Loss of physical devices
  4. Corruption
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
23
Q

What are examples of data security technologies?

A
  1. Disk encryption
  2. Regular off-site back ups
  3. Password protection
  4. Anti-virus software
  5. Firewalls and other disaster recovery mechanisms
How well did you know this?
1
Not at all
2
3
4
5
Perfectly
24
Q

What is copyright?

A

Set of ‘intellectual property’ rights given to a creator of original work

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
25
Q

Can copyright be transferred?

A

Yes - it can be assigned, licensed or transferred

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
26
Q

How do you acknowledge copyright in your work?

A

Indicate the source, the title, author, year of publication, the material’s copyright status and a permission statement

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
27
Q

What does the Freedom of Information Act 2000 say?

A

Gives individuals the right to access information held about them by public bodies, must respond within 20 days

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
28
Q

What are exemptions to the Freedom of Information Act?

A

Number of reasons including if information provision is in contradiction with GDPR, if it would prejudice a criminal matter or a commercial or personal interest

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
29
Q

How does a Non-Disclosure Agreement Work?

A

Legally binding contract agreeing that specific informaiton will remain confidential

30
Q

What is the upcoming RICS guidance on data handling and cyber crime?

A

PS - Data Handling and the Prevention of Cybercrime
- Best practice and mandatory obligations on capturing, storing and sharing data

31
Q

What is big data and what’s its role in Real Estate?

A

Extremely large data - volume, velocity, veracity, value and verity
Relevant for valuation as data leads to accuracy

32
Q

What are intelligent buildings?

A

Buildings which react to occupants e.g. BIM (Building Information Modelling - digital representation of the building’s characteristics and functions) used to control ventilation, heating and lighting - targets correct areas

33
Q

What is open source data?

A

Data which anyone can access, use and share

34
Q

What does the 2019 RICS GN ‘Use and Value of commercial property data’ identify as ket issues regarding data?

A

Security, costs, quality

35
Q

What is data cleansing?

A

Not holding data for longer than is necessary

36
Q

How long is it appropriate to hold data?

A

Depends on the data but usually 6 years as this is the typical amount of time for a negligence claim

37
Q

What is unstructured data?

A

Data not held in a database

38
Q

What is data protection?

A

Relationship between collecting data, technology, public expectations of privacy, legislation

39
Q

What do the information commissioners office do?

A

Policies data protection agency under 4 key pieces of legislation
1. Data protection Act 2018
2. Privacy and Electronic Communications (EC Directive) Regulations 2003
3. Freedom of Information Act 2000
4. Environmental Information Act 2000

40
Q

What is personal data?

A

Information relaitng to an identifiable person

41
Q

How can you access personal data held about you under the Data Protection Act?

A

Can be dpne over the phone but many firms want in writing, data holder needs to confirm your identity, info needs to be provided in an accessible, concise format

42
Q

Within what time frame must a firm respond to a request for personal data?

A

1 month, 3 months for more complex cases

43
Q

What are the key roles under UK GDPR?

A
  1. Data subject
  2. Data controller - decides how and why personal data is processed and is responsible for GDPR
  3. Data processor - processes the data on behalf of the controller
  4. Data protection officer - must be appointed if you are a public body or carry out certain types of processing activities, monitor and assist with compliance, advise of obligations, act as a contact point between subjects and ICO”
44
Q

What is the data subject?

A

The person who personal data (identifiable) is held about

45
Q

What is the data controller?

A

The person who decides how and why personal data is processed, and is responsible for GDPR

46
Q

What is the data processor?

A

The person processing data on behalf of the data controller

47
Q

What is the data protection officer?

A

A nominated person who monitors processing, assists with compliance and advises of obligations, acts as a contact point between subjects and ICO

48
Q

Who is LSH’s Data Protection Officer?

A

Sarah Fendt

49
Q

What is the relationship between GDPR and the Data Protection Act?

A

UK GDPR is implemented by the Data Protection Act

50
Q

What are the penalties under the Data Protection Act?

A
  1. Warnings for first and non-intentional non compliance
  2. Non serious breaches up to £8.5m or 2% annual turnover
  3. Serious breaches up to £17.5m or 4% turnover”
51
Q

What are the three types of database?

A

Hierarchical, relational, non-relational

52
Q

What is a hierarchical database?

A

Data is organised into a ‘tree like’/ parent-child structure

53
Q

What is a relational database?

A

Structured - data organised into tables, often with relationships/ dependencies between data using keys

54
Q

What is a non-relational database?

A

Data stored without the constraints of a relational database

55
Q

How do your databases ensure accuracy and security?

A

“Accuracy - triangulation and verification of data - checking with multiple sources, approaching sources with professional skepticism
Security - Encryption, back-ups, password protection, firewalls, anti-virus software, sent using cloud security service “

56
Q

What does the Red Book say which is relevant to verifying data?

A

Professional sceptiscim
PS2

57
Q

What are the 4 ways of storing a database?

A

“1. Centralised - collected, stored and maintained in a single location
2. Distributed - operates and stores informaiton across multiple computers/ platforms
3. Cloud- built to run in a public environment to organise, store and manage data
4. Subscription - eg costar”

58
Q

What are the pros and cons of a centralised database?

A

“Pros - data held together, data consistency, access control
Cons - central server failure, issues with size and updating “

59
Q

What are the pros and cons of a distributed database?

A

“Pros - data distributed across platform, reduced risk of server failure, can be developed in stages
Cons - lacks cohesion, weak data sharing “

60
Q

What are the pros and cons of a cloud database?

A

“Pros - Stored by a 3rd party who may have specialist expertise, costs can be shared across clients
Cons - failure of datacentre, access denial, hacking, data breaches”

61
Q

What are the pros and cons of a subscription database?

A

“Pros - Data sourced by a specialist 3rd party, only have to pay subscription fees
Cons - Not all the info available will be relevant, unknown verification “

62
Q

What is the scale for a typical location plan?

A

1:25,000

63
Q

What do different abbreviations mean on an OS map:

A

BM: Benchmarket
Cemy: Cemetery
Ch: Church
ETL: Elecricity Transmission Line
FB: Foot Bridge
LB: Letter Box
Mon: Monument
PH: Public House
TCB: Telephone Call Box

64
Q

What’s the difference between a deed and a registered title?

A

Deed is an unregistered title

65
Q

How would you find an unregistered title?

A

Hard - local accounts, put a sign on the land, speak to local people

66
Q

What are the differences between a registered and unregistered title in terms of conveyancing?

A

“Conveyancing = legal transfer of title from one person to another
For an unregistered title, you need to go back 15 years to route of title to confirm that the owner can sell, once sold the title needs to be registered
There is more cost associated with this”

67
Q

What are the differences between a registered and unregistered title in terms of adverse possession?

A

Unregistered land can be claimed through ‘adverse possession’ if there is 12 years occupation

68
Q

When must a lease be registered?

A

If over 7 years

69
Q

When must a lease be registered as a deed?

A

If over 3 years, must be done in writitng

70
Q

What do different line colours on an OS map mean?

A

“Red line = boundary for registered land
Green = excluded from title but within area
right of ways = blue or brown hatched “

71
Q

How do you ensure data accuracy?

A

Verify against multiple sources - ‘triangulation’, approach with professional sketicipsm

72
Q

How do you ensure data is stored securely?

A

Undertake training and comply with company policy
- Save on our encrypted files
- Send sensitive information using a cloud encryption service
- I password protect documents
- LSH also has anti virus and firewall software
- Careful to avoid human error e.g. weak passwords, leaving devices in public places
- Use VPN when connecting to public wifi

Data management (1 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions