forms Flashcards
1
Q
____________________ shall be kept available for all members?
A
forms
2
Q
no addition or elimination of forms, record books or files without permission of the ________________
A
administrative office
3
Q
Who shall coordinate preparation of reports in order to not duplicate reports submitted?
A
Officers
4
Q
Which kinds of reports shall always be submitted in duplicate?
A
investigation
5
Q
Authors name, assignment, and where report will be filled is helpful to find original reports, preferably where should this be written?
A
end of last page
6
Q
When forwarding a report or form what format should be used?
A
the one provided
7
Q
If no other report is provided or form, then what shall be used?
A
f-225
8
Q
F225 with RED letterhead with BOXES is used for what?
A
INTRAdepartmental correspondence routed through channels
9
Q
F223 red letterhead without boxes
A
for intradepartmental correspondences including the board, NOT ROUTING THRU channels or not required
10
Q
F-228 black letterhead is for?
A
correspondences directed to elected officials, outside agencies and the public
11
Q
Reports shall always be typewritten unless?
A
exempted by bureau policy(letter of resignation)
12
Q
Exception to typewritten reports can be given by?
A
Division, battalion, section or unit
13
Q
Forms a limited to ________ subject(s)?
A
1
14
Q
Typewritten or any reports shall be ________ spaced and ____________ spaced between paragraphs?
A
single, double
15
Q
For names on a report they shall be arranged ___________ and Last name, first name initial?
A
alphabetically
16
Q
Members below the rank of _______ shall use full civil service name for signature?
A
B/C
17
Q
____________________ indicates approval unless otherwise indicated?
A
signature
18
Q
The use of rubber stamps as a signature requires the approval of ______________?
A
fire chief
19
Q
Only mail for official _____________business will be forwarded by the city?
Union mailing cannot use ______________ to conduct union business?
A
city,
city mail service
20
Q
Form with an “F” prefix means it is a ______________ department form?
A
permanent
21
Q
Permanent “F” forms may be reproduced by
A
department equipment, city printing bureau or commercial supplier
22
Q
Form with “temp” prefix has a life of?
A
6 months or less
23
Q
If form is not continued after allotted time who will make a notice to discard the form?
A
forms control officer
24
Q
Who is the forms control officer?
A
Senior admin assistant in manuals and orders section through channels
25
What do you send to forms control officer for a form revision?
rough sketch of proposed form revision
26
What does forms control officer do when wanting a form to be permanent?
submit thru channels
27
once forms are approved through channels what is assigned to the form?
a form number
28
How should PRB's to be documented?
typewritten or neatly printed with ink
29
How and who should subordinates notify changes that need to be made in PRB?
Verbally and to commanding officer
30
New pages are filed in _____________ of old pages?
front
31
Where are PRB's kept?
place of assignment
32
When shall members hand carry PRB and documents?
at time of transfer to new assignment
33
Where does PRB go when member separated from Department?
Personnel services
34
At what retirement what is presented as a permanent job record?
PRB
35
how long are fire station fire prevention files kept?
3 years
36
can citizens ask for fire prevention files?
no they are confidential refer them to arson
37
who can see fire prevention files without approval?
mayor, city council, the board and gov agency
38
F-173 ________________ occupancy
| F-173A _________________ occupancy
general
| bureau
39
Pending fire prevention files divided into how many platoon files and what's inside?
A.B. and C
fire complaints
fire prevention activities
investigations
and notices to comply
40
what stations maintain brush clearance forms/files?
stations that are in the scope of the brush clearance program
41
Where is the hazardous vegetation/refuse file to be maintained?
cardboard box
42
Non compliance F-1308 golden rod is filed how?
by map book and page number in numerical order
43
How are map block numbers identified?
numerically starting with number 1
44
when block numbers are used for identification on records or folders, it shall be followed by ____________
station number 10-FS2
45
Where is master recall files stored?
All members:
| headquarters in master recall files and OCDS
46
battalion members recall info?
division? and battalion commanders?
Fire prevention bureau?
EMS?
Battalion office
Division
bureau office
kept at district office and bureau office
47
Recall printout updates are done ?
each quarter
48
Who shall update current recall printout when a member is transferred or f-8 info changes?
battalion commander
EMS commanders adhere to same procedure
49
How long do you retain CAL OSHA forms ?
5 years from end of calendar year
50
Forms-notice to comply form smoke detector
4 copies
retain 3 years
Building and Safety/LAFD enforces
occupancies containing 2 or more units
51
F-HMIF, PB-8 hazardous materials form directions
1 copy
retain 3 years
Station commander reviews it for completeness and forwards to data management unit, technical section
52
```
F-2 journal
red ink?
blue/black?
green ink?
felt pens?
```
record of daily history
retain for one year after last entry
FORWARD to manuals and orders
RED INK-date, moveup result of alarm, alarm info,emergency/non emergency incidents
BLUE BLACK INK- all other entries
GREEN INK-Payroll symbols FOR YOUR STATION MEMBERS
no felt pens allowed
53
How do you identify f-2?
inside front cover, station number and start date
54
how do you journalize members not assigned to your station in F-2?
BLUE OR BLACK INK ONLY
55
Hazardous substance exposure report is a F-?
F-3
2 copies (1) member (1) MLU
forward to MLU right after exposure
56
Roster change is what form?
F-8, used to notify personnel services
57
How many copies of F-8?
1 for civilians
2 for uniformed members
3 for chief officers
58
F-8 is forwarded?
24 hours after changes, throught channels to personnel services
59
exception to forwarding?
notify verbally on duty station commander
60
Changes in f-8 underline in ___________- ink?
| what qualifies as changes?
red
| phone number, address, marital status, legal name change
61
what is the transfer of personnel form? What is it used for?
copies
routed
retained
f-18 notify city controller of change of work location/payroll
copies (1)
retained by personnel services indefinitely
routing through channels to members bureau commander
62
what is an F-18A?
copies
routed
retained
request for transfer
used for member to declare a desire for assignment
2 copies
retained till end of calendar year
original to bureau duplicate back to member
63
what is an F-18B?
copies
retained
routing
request for transfer primary vacancies
used for member to declare a desire for assignment
2 copies
retained till end of calendar year
original to bureau, duplicate back to member
64
What is an f-20A? and how many copies?
evacuation notice ENGLISH
| 1 copy per household
65
what is an f-20B?
evacuation notice SPANISH
| 1 copy per household
66
```
What form is fire prevention summary?
copies
forward
retain
San Fernando?
```
F-63
2 copies by each shift commander
forward last working shift of quarter no later than 5th day following quarter
retain 5 years in station files
San Fernando forwards separate f-63 for fire prevention done in san fernando
67
what is the fire prevention activity sheet?
copies
retain
F-63A
1 copy
retain 3 years book 55
68
What is the DAILY TRAINING AND FIRE PREVENTION activity sheets?
Copies
Retain
Record
F-63B
1 copy
retain in book 55
record hours to nearest 1/4 hour
69
Hydrant test record form?
used for?
retain
copies
F-70
used by companies to record hydrant testing, used to cover 5 tests
retain in book 55
1 copy
70
```
What is store requisition form?
copies?
retain at assignment?
retain for medical supplies
forward
maintain for members
```
```
F-80
3 copies
retain 3 months at assignment
3 years for medical supplies
forward 2 copies to concerned department
maintain 1 copy in members/stations folder
```
71
What is a witness card and what form number?
copies
retain
forward with ?
```
F84B
COMPLETED BY NON CITY EMPLOYEES ON SCENE OF ACCIDENT
1 copy
retain it permanently
forward with FG88
```
72
What form is the request for legal ownership?
copies?
retain?
forward
F-85
Used to determine owner of property when siting FP violations
2 copies
retained for 5 years
forward to legal liason(duplicate in station file)
73
what form is an accident report?
copies?
retain
forward
form general 88
prepared when accident causes damage to property or bodily injury
5 copies
retain permanently
forward within 24 hours to bureau through channels then to personnel services
74
F-95 is what?
hydrant test record
75
how many hydrants per line for f-95?
1
76
F-95
copies?
retain
forward
2 copies
retain permanently
forward when new pages are required
77
What form is suggestion form?
copies
retain
F-100
to suggest new methods and procedures
1 copy
retain 5 years in planning
78
```
What form is an accident form ?
copies?
forward
routing
retain
```
```
f-150
1 copy
forward after obtaining all reports(f-225, form gen88, form gen 84)
route to bureau then personnel services
retain one year at personnel services
```
79
What form is accident report procedures?
retain where
what is it used for?
f-151
retain in f-620 packet
used as a procedural guide
80
What is a duty certificate?
F-165
| used to return to duty status on all leaves when member was scheduled to be at work on duty
81
What is niod report?
f-166B
| any NIOD illness/injury includes sod shift which is working responsibility
82
F-173 is what?
occupancy record
| used to indicate general occupancies
83
what is f-173A
occupancy record FPB
| used to indicate FPB occupancies
84
What is an F-211?
Citation,
act of a misdemeanor must be witnessed by the person issuing the citation
list specific code violated and print short description off the offense
85
F223
intradepartmental correspondence without boxes
used when a formal report is needed and no other form is provided
AERIAL 12 MAY USE 11 FOR SPACE
1 INCH MARGINS
86
f-223 FORMAT
```
date
to:ALL CAPITALS
from
subject"all capitals with ATRS#
Summary, recommendations, findings, conclusions
```
87
F-225
intradepartmental correspondence
| used when a formal report is needed an no other form is provided
88
F-226A
informal grievance discussion
| initiated by immediate supervisor, to document formal discussion
89
F-226B
formal grievance
| initiated by grievant to request review of a grievance at all formal levels
90
F-226C
reply to statement of grievance
initiated by grievance reviewer to reply to f-226B
FIRE COMMISSION REVIEW 21 DAYS
91
f-228
fire department black letterhead
correspondences to government agencies, organizations,businesses, and the general public for letters of appreciation
sincerely is used
92
F-280
division 5 permit
93
F-290
request for legal action used to summarize information needed for prosecution of a case
94
F-295 hazard
hazardous material shipping paper
| remains with apparatus
95
F-315
special permit issued for outdoor fires
| no longer than 1 year or usefulness
96
f-334
complaint of hazard
| retain as long as value
97
F-335
notice to abate public nuisance and fire hazard
| USED TO NOTIFY PROPERTY OWNERS OF VIOLATIONS
98
f-336
CONDEMNATION(RED TAG)
| used in condenming appliances or equipment pursuant to the authority of the fire chief
99
F-337
notice of re-inspection
| used by fire companies left at scene to notify
100
F-338 PINK
interdepartmental referral
| used to direct violations of la municipal code to responsible department
101
LOT CLEANING PINK F-338 SEND TO WHERE
| nuisance abatement
MAIL STOP 550
| mail 115 building and safety
102
F-340 A, B, C, E, FW
f-340 A/B 3 copies F-340C/E 2 copies
103
F-340D
fire protection performance certfication
| used to inform owner of required testing, maintenance and repair
