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LAFD volume 5 > forms > Flashcards

forms Flashcards

1
Q

____________________ shall be kept available for all members?

A

forms

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2
Q

no addition or elimination of forms, record books or files without permission of the ________________

A

administrative office

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3
Q

Who shall coordinate preparation of reports in order to not duplicate reports submitted?

A

Officers

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4
Q

Which kinds of reports shall always be submitted in duplicate?

A

investigation

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5
Q

Authors name, assignment, and where report will be filled is helpful to find original reports, preferably where should this be written?

A

end of last page

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6
Q

When forwarding a report or form what format should be used?

A

the one provided

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7
Q

If no other report is provided or form, then what shall be used?

A

f-225

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8
Q

F225 with RED letterhead with BOXES is used for what?

A

INTRAdepartmental correspondence routed through channels

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9
Q

F223 red letterhead without boxes

A

for intradepartmental correspondences including the board, NOT ROUTING THRU channels or not required

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10
Q

F-228 black letterhead is for?

A

correspondences directed to elected officials, outside agencies and the public

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11
Q

Reports shall always be typewritten unless?

A

exempted by bureau policy(letter of resignation)

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12
Q

Exception to typewritten reports can be given by?

A

Division, battalion, section or unit

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13
Q

Forms a limited to ________ subject(s)?

A

1

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14
Q

Typewritten or any reports shall be ________ spaced and ____________ spaced between paragraphs?

A

single, double

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15
Q

For names on a report they shall be arranged ___________ and Last name, first name initial?

A

alphabetically

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16
Q

Members below the rank of _______ shall use full civil service name for signature?

A

B/C

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17
Q

____________________ indicates approval unless otherwise indicated?

A

signature

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18
Q

The use of rubber stamps as a signature requires the approval of ______________?

A

fire chief

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19
Q

Only mail for official _____________business will be forwarded by the city?
Union mailing cannot use ______________ to conduct union business?

A

city,

city mail service

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20
Q

Form with an “F” prefix means it is a ______________ department form?

A

permanent

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21
Q

Permanent “F” forms may be reproduced by

A

department equipment, city printing bureau or commercial supplier

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22
Q

Form with “temp” prefix has a life of?

A

6 months or less

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23
Q

If form is not continued after allotted time who will make a notice to discard the form?

A

forms control officer

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24
Q

Who is the forms control officer?

A

Senior admin assistant in manuals and orders section through channels

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25
Q

What do you send to forms control officer for a form revision?

A

rough sketch of proposed form revision

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26
Q

What does forms control officer do when wanting a form to be permanent?

A

submit thru channels

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27
Q

once forms are approved through channels what is assigned to the form?

A

a form number

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28
Q

How should PRB’s to be documented?

A

typewritten or neatly printed with ink

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29
Q

How and who should subordinates notify changes that need to be made in PRB?

A

Verbally and to commanding officer

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30
Q

New pages are filed in _____________ of old pages?

A

front

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31
Q

Where are PRB’s kept?

A

place of assignment

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32
Q

When shall members hand carry PRB and documents?

A

at time of transfer to new assignment

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33
Q

Where does PRB go when member separated from Department?

A

Personnel services

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34
Q

At what retirement what is presented as a permanent job record?

A

PRB

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35
Q

how long are fire station fire prevention files kept?

A

3 years

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36
Q

can citizens ask for fire prevention files?

A

no they are confidential refer them to arson

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37
Q

who can see fire prevention files without approval?

A

mayor, city council, the board and gov agency

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38
Q

F-173 ________________ occupancy

F-173A _________________ occupancy

A

general

bureau

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39
Q

Pending fire prevention files divided into how many platoon files and what’s inside?

A

A.B. and C

fire complaints
fire prevention activities
investigations
and notices to comply

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40
Q

what stations maintain brush clearance forms/files?

A

stations that are in the scope of the brush clearance program

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41
Q

Where is the hazardous vegetation/refuse file to be maintained?

A

cardboard box

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42
Q

Non compliance F-1308 golden rod is filed how?

A

by map book and page number in numerical order

43
Q

How are map block numbers identified?

A

numerically starting with number 1

44
Q

when block numbers are used for identification on records or folders, it shall be followed by ____________

A

station number 10-FS2

45
Q

Where is master recall files stored?

A

All members:

headquarters in master recall files and OCDS

46
Q

battalion members recall info?
division? and battalion commanders?
Fire prevention bureau?
EMS?

A

Battalion office
Division
bureau office
kept at district office and bureau office

47
Q

Recall printout updates are done ?

A

each quarter

48
Q

Who shall update current recall printout when a member is transferred or f-8 info changes?

A

battalion commander

EMS commanders adhere to same procedure

49
Q

How long do you retain CAL OSHA forms ?

A

5 years from end of calendar year

50
Q

Forms-notice to comply form smoke detector

A

4 copies
retain 3 years
Building and Safety/LAFD enforces
occupancies containing 2 or more units

51
Q

F-HMIF, PB-8 hazardous materials form directions

A

1 copy
retain 3 years
Station commander reviews it for completeness and forwards to data management unit, technical section

52
Q 
F-2 journal 
red ink?
blue/black?
green ink?
felt pens?
A

record of daily history
retain for one year after last entry
FORWARD to manuals and orders
RED INK-date, moveup result of alarm, alarm info,emergency/non emergency incidents
BLUE BLACK INK- all other entries
GREEN INK-Payroll symbols FOR YOUR STATION MEMBERS

no felt pens allowed

53
Q

How do you identify f-2?

A

inside front cover, station number and start date

54
Q

how do you journalize members not assigned to your station in F-2?

A

BLUE OR BLACK INK ONLY

55
Q

Hazardous substance exposure report is a F-?

A

F-3
2 copies (1) member (1) MLU
forward to MLU right after exposure

56
Q

Roster change is what form?

A

F-8, used to notify personnel services

57
Q

How many copies of F-8?

A

1 for civilians
2 for uniformed members
3 for chief officers

58
Q

F-8 is forwarded?

A

24 hours after changes, throught channels to personnel services

59
Q

exception to forwarding?

A

notify verbally on duty station commander

60
Q

Changes in f-8 underline in ___________- ink?

what qualifies as changes?

A

red

phone number, address, marital status, legal name change

61
Q

what is the transfer of personnel form? What is it used for?
copies
routed
retained

A

f-18 notify city controller of change of work location/payroll
copies (1)
retained by personnel services indefinitely
routing through channels to members bureau commander

62
Q

what is an F-18A?
copies
routed
retained

A

request for transfer
used for member to declare a desire for assignment
2 copies
retained till end of calendar year
original to bureau duplicate back to member

63
Q

what is an F-18B?
copies
retained
routing

A

request for transfer primary vacancies
used for member to declare a desire for assignment
2 copies
retained till end of calendar year
original to bureau, duplicate back to member

64
Q

What is an f-20A? and how many copies?

A

evacuation notice ENGLISH

1 copy per household

65
Q

what is an f-20B?

A

evacuation notice SPANISH

1 copy per household

66
Q 
What form is fire prevention summary?
copies
 forward
retain
San Fernando?
A

F-63
2 copies by each shift commander
forward last working shift of quarter no later than 5th day following quarter
retain 5 years in station files
San Fernando forwards separate f-63 for fire prevention done in san fernando

67
Q

what is the fire prevention activity sheet?
copies
retain

A

F-63A
1 copy
retain 3 years book 55

68
Q

What is the DAILY TRAINING AND FIRE PREVENTION activity sheets?
Copies
Retain
Record

A

F-63B
1 copy
retain in book 55
record hours to nearest 1/4 hour

69
Q

Hydrant test record form?
used for?
retain
copies

A

F-70
used by companies to record hydrant testing, used to cover 5 tests
retain in book 55
1 copy

70
Q 
What is store requisition form?
copies?
retain at assignment?
retain for medical supplies
forward
maintain for members
A 
F-80
3 copies
retain 3 months at assignment
3 years for medical supplies
forward 2 copies to concerned department
maintain 1 copy in members/stations folder
71
Q

What is a witness card and what form number?
copies
retain
forward with ?

A 
F84B
COMPLETED BY NON CITY EMPLOYEES ON SCENE OF ACCIDENT
1 copy
retain it permanently
forward with FG88
72
Q

What form is the request for legal ownership?
copies?
retain?
forward

A

F-85
Used to determine owner of property when siting FP violations
2 copies
retained for 5 years
forward to legal liason(duplicate in station file)

73
Q

what form is an accident report?
copies?
retain
forward

A

form general 88
prepared when accident causes damage to property or bodily injury
5 copies
retain permanently
forward within 24 hours to bureau through channels then to personnel services

74
Q

F-95 is what?

A

hydrant test record

75
Q

how many hydrants per line for f-95?

A

1

76
Q

F-95

copies?
retain
forward

A

2 copies
retain permanently
forward when new pages are required

77
Q

What form is suggestion form?
copies
retain

A

F-100
to suggest new methods and procedures
1 copy
retain 5 years in planning

78
Q 
What form is an accident form ?
copies?
forward
routing
retain
A 
f-150
1 copy
forward after obtaining all reports(f-225, form gen88, form gen 84)
route to bureau then personnel services
retain one year at personnel services
79
Q

What form is accident report procedures?
retain where
what is it used for?

A

f-151
retain in f-620 packet
used as a procedural guide

80
Q

What is a duty certificate?

A

F-165

used to return to duty status on all leaves when member was scheduled to be at work on duty

81
Q

What is niod report?

A

f-166B

any NIOD illness/injury includes sod shift which is working responsibility

82
Q

F-173 is what?

A

occupancy record

used to indicate general occupancies

83
Q

what is f-173A

A

occupancy record FPB

used to indicate FPB occupancies

84
Q

What is an F-211?

A

Citation,
act of a misdemeanor must be witnessed by the person issuing the citation
list specific code violated and print short description off the offense

85
Q

F223

A

intradepartmental correspondence without boxes
used when a formal report is needed and no other form is provided
AERIAL 12 MAY USE 11 FOR SPACE
1 INCH MARGINS

86
Q

f-223 FORMAT

A 
date
to:ALL CAPITALS
from
subject"all capitals with ATRS#
Summary, recommendations, findings, conclusions
87
Q

F-225

A

intradepartmental correspondence

used when a formal report is needed an no other form is provided

88
Q

F-226A

A

informal grievance discussion

initiated by immediate supervisor, to document formal discussion

89
Q

F-226B

A

formal grievance

initiated by grievant to request review of a grievance at all formal levels

90
Q

F-226C

A

reply to statement of grievance
initiated by grievance reviewer to reply to f-226B
FIRE COMMISSION REVIEW 21 DAYS

91
Q

f-228

A

fire department black letterhead
correspondences to government agencies, organizations,businesses, and the general public for letters of appreciation
sincerely is used

92
Q

F-280

A

division 5 permit

93
Q

F-290

A

request for legal action used to summarize information needed for prosecution of a case

94
Q

F-295 hazard

A

hazardous material shipping paper

remains with apparatus

95
Q

F-315

A

special permit issued for outdoor fires

no longer than 1 year or usefulness

96
Q

f-334

A

complaint of hazard

retain as long as value

97
Q

F-335

A

notice to abate public nuisance and fire hazard

USED TO NOTIFY PROPERTY OWNERS OF VIOLATIONS

98
Q

f-336

A

CONDEMNATION(RED TAG)

used in condenming appliances or equipment pursuant to the authority of the fire chief

99
Q

F-337

A

notice of re-inspection

used by fire companies left at scene to notify

100
Q

F-338 PINK

A

interdepartmental referral

used to direct violations of la municipal code to responsible department

101
Q

LOT CLEANING PINK F-338 SEND TO WHERE

nuisance abatement

A

MAIL STOP 550

mail 115 building and safety

102
Q

F-340 A, B, C, E, FW

A

f-340 A/B 3 copies F-340C/E 2 copies

103
Q

F-340D

A

fire protection performance certfication

used to inform owner of required testing, maintenance and repair

LAFD volume 5 (1 decks)

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