flashcard
KA / Group / Process / defination
PMBOK definition or example
Variance in Duration - Calculation
Variance in Duration = Planned duration - Actual duration (VD=PD-AD)
Variance in Cost - Calculation
Variance in Cost = Planned cost - Actual cost (VC=PC-AC)
Slack / float - Definition
total float or Free float - the amount of time that a scheduled activity can be delayed or extended from its early start date without delaying the project finish date or violation a schedule constraint.
Monitoring and Controlling process group - Process Group
those processes required to track, review, and orchestrate the progress and performance of the project, identify any areas in which changes to the Plan are required; and initiate the corresponding changes.
Planning Process Group - Process Group
Those processes performed to establish the total scope of the effort, define and refine the objectives, and develop the course of action required to attain those objectives
Initiating Process Group - Process Group
Those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project cycle or phase
Closing process Group - Process Group
Those processes performed to conclude all activities across all Project Management Process Groups to formally complete the project, phase, or contractual obligations
Executing Process Group - Process Group
Those processes performed to complete the work defined in the project Management Plan to satisfy the project specifications
Portfolio - Definition
Think VP - refers to projects, programs, sub portfolios, and operations managed as a group to achieve strategic objectives
Work Package - Definition
the work defined at the lowest level of the WBs for which cost and duration can be estimated and managed
Project Scope Statement - Definition
The scope statement essentially answers the question ‘what is being done in the project” this is the WHAT statement or document
Project Scope Management - Definition
The processes required to ensure that the project includes all the work required, and only the work required, to complete the project
Project Integration Management - Definition
The processes ad activities needed to identify define, combine, and unify ad coordinate the various process and project Management activities with the Project Management Process Groups.
Plan Cost Management - PMP - Cost-Plan
The process that establishes the policies, procedures, and documentation for planning, managing, expending, and controlling costs.
Monitor and Control Project Work - PMP - In - MC
The process of tracking, reviewing, and reporting the progress to meet the performance objectives in the project Management Plan.
Manage Project Team - PMP- HR-Exe
The process of tracking team member performance, providing feedback, resolving issues, and managing team changes throughout the project life cycle.
Create WBS - PMP - Sc-Plan
The process of subdividing project deliverables and project work into smaller, more manageable components. A Hierarchical decomposition of the total scope of work
Perform Integrated Change Control - PMP - In - MC
The process of reviewing all change requests, approving changes and managing changes to deliverables, organization process assets, project documents, and the project Management Plan; and communicating their disposition
Perform Qualitative Risk Analysis - PMP - Risk - Plan
The process of prioritizing risks for further analysis or action by assessing and combining their probability of occurrence and impact
Conduct Procurements - PMP - Pro - Exe
the process of obtaining seller responses, selecting a seller, and awarding a contract.
Perform Quantitate Risk Analysis - PMP - Risk - Plan
The process of numerically analyzing the effect of identified risks on overall project objectives
Control Costs - PMP - Cost - MC
the process of monitoring the status of the project to update the project costs and managing changes to cost baseline
Control Scope - PMP - SC-MC
The process of monitoring the status of the project and product scope an managing changes to the scope baseline.
Control Schedule - PMP - Ti-MC
the process of monitoring the status of project activities to update project progress and manage changes to the schedule baseline to achieve the plan
Control Stakeholder Engagement - PMP - Stake - MC
the process of monitoring overall project stakeholder relationships and adjusting strategies and plans for engaging stakeholders.
Control Quality - PMP - Q - MC
the process of monitoring and recording results of executing the quality activities to assess performance and recommend necessary changes
Control Communications - PMP - Comm - MC
The process of monitoring and Controlling communication
Control Procurements - PMP - Pro - MC
the process of managing procurement relationships, monitoring contract performance, and making changes and corrections to contracts as appropriate
Direct and Manage Project Work - PMP - In - EX
The process of leading and performing the work defined in the project Management Plan and implementing approved changes to achieve the projects objectives.
Develop Project Team - PMP- HR-Exe
The process of improving competencies, team members interacting, and overall team environment to enhance project performance.
Control Risks - PMP - Risk - MC
The process of implementing risk response plans, tracking identified risks, monitoring residual risks, identifying new risks, and evaluating risk process effectiveness throughout the project
Identify Stakeholders - PMP - Stake - Init
The process of identifying the people, groups, or organizations that could impact or be impacted by a decision, activity, or outcome of the project; and analyzing an documenting relevant information regarding their interests, involvement, interdependencies, influence, and potential impact on project success.
Plan Quality Management - PMP - Q - Plan
The process of identifying quality requirements and/or standards for the project and its deliverables, and documenting how the project will demonstrate compliance with quality requirements and/or standards
Define Activities - PMP - Ti - Plan
The process of identifying and documenting the specific actions to be performed to produce the project deliverables
Sequence Activities - PMP - Ti - Plan
The process of identifying and documenting relationships among the project activities
Plan Human Resource Management - PMP - HR - Plan
The process of identifying and documenting project roles, responsibilities, required skills, reporting relationships, and creating a staffing management plan
Validate Scope - PMP - SC-MC
The process of formalizing acceptance of the completed project deliverables
Close Project or Phase - PMP - In-Cl
The process of finalizing all activities across all of the Project Management groups to formally complete the phase or project
Estimate Activity Resources - PMP - Ti - Plan
The process of estimating the type and quantities of material, human resources, equipment, or supplies required to perform each activity
Estimate Activity Duration - PMP - Ti - Plan
The process of estimating the number of work periods needed to complete individual activities with estimated resources
Plan Procurement Management - PMP - Pro - Plan
The process of documenting project procurement decisions, specifying the approach, and identifying potential sellers.
Plan Risk Responses - PMP - Risk - Plan
The process of developing options and actions to enhance opportunities and to reduce threats to project objectives.
Plan Stakeholder Management - PMP Stake-Plan
The process of developing appropriate management strategies to effectively engage stakeholders throughout the project life cycle, based on analysis of their needs, interests, and potential impact on project success
Estimate Costs - PMP - Cost-Plan
The process of developing an approximation of the monetary resources needed to complete project activities
Plan Communications Management - PMP - Comm - Plan
The process of developing an appropriate approach and plan for project communications based on stakeholder information needs and requirements and availability of organizational assets.
Develop Project Charter - PMP - In-In
The process of developing a document that formally authorizes a project or a phase and provides the project manager with the authority to apply organizational resources to the project activities
Define Scope - Definition
The process of developing a detailed description of the project and product.
Collect Requirements - PMP - Sc-Plan
The process of determining, documenting, and managing stakeholder needs and requirements to meet project objectives
Identify Risks - PMP - Risk - Plan
The process of determining which risks may affect the project and documenting their characteristics
Develop Project Management Plan - PMP In-Pl
The process of defining, preparing, and coordinating all subsidiary Plans in integrating them into a comprehensive project Management Plan
Plan Risk Management - PMP - Risk - Plan
The process of defining how to conduct risk management activities for a project
Manage Communications - PMP - Comm - Exe
The process of creating, collecting, distributing, storing, retrieving, and the ultimate disposition of project information in accordance with the communications management plan
Plan Scope Management - PMP - Sc-Plan
The process of creating a scope Management Plan that documents how the project scope will be defined, validated and Controlled.
Plan Schedule Management - PMP - Ti - Plan
The process of creating a schedule Management Plan that documents how the project scope will be defined, validated and Controlled.
Acquire Project Team - PMP- HR-Exe
the process of confirming human resource availability and obtaining the team necessary to complete project activities
Manage Stakeholder Engagement - PMP - Stake - Exe
The process of communicating and working with stakeholders to meet their needs/expectations, address issues as they occur, and foster appropriate stakeholder engagement in project activities throughout the project life cycle
Close Procurements - PMP - Pro - Cl
the process of closing each procurement
Perform Quality Assurance - PMP - Q - Exe
The process of auditing the quality requirements and the results from quality control measurements to ensure that appropriate quality standards and operations definitions are used.
Develop Schedule - PMP - Ti - Plan
The process of analyzing activity sequences, duration, resource requirements, and schedule constraints to create the project schedule model,
Determine Budget - PMP - Cost-Plan
The process of aggregating the estimated costs of individual activities or work packages to establish an authorized cost baseline
Direct and Manage Project Execution - Definition
The process of “leading and performing the work defined in the project Management Plan and implementing approved changes to achieve the project’s objectives”.
Project Management Plan - Definition
the Management Plan essentially answers the question :How will the project be preformed” this is the HOW statement/Plan
Project Scope Management - Processes relevant
Plan Scope Management, Collect requirements, Define Scope, Create WBS, Validate Scope, Control Scope
Project Time Management - Processes relevant
Plan Schedule Management, Define Activities, Sequence Activities, Estimate Activity resources, Estimate Activity durations, Develop Schedule, Control Schedule
Project Risk Management - Processes relevant
Plan Risk Management, identify Risks, perform Qualitative risk analysis, Perform quantitative risk analysis, Plan Risk Reponses, Control risks
project quality Management - Processes relevant
Plan Quality Management, Perform Quality Assurance, Control Quality
Project Procurement Management - Processes relevant
Plan Procurement Management, conduct Procurements, Control procurements, close procurements
Project human Resources Management - Processes relevant
Plan Human Resource Management, Acquire Project Team, Develop Project Team, Manage Team
Project cost Management - Processes relevant
Plan cost Management, Estimate costs, Determine budget, Controls costs
project communication Management - Processes relevant
Plan communications Management, Manage Communications, Control communications
Deliverable - Definition
is a unique and verifiable product, result or capability to perform a service that must be produced and provided in order to complete a process, phase, or project. This is the ONLY effective way to measure the progress of the project
Project Statement of work - Definition
is a narrative description of products, services or results to be delivered by the project.
12 - Project Procurement Management - Knowledge Area
includes The processes to purchase or acquire products, services, or results needed from outside the project team
9 - Project Human Resource Management - Knowledge Area
includes The processes that organize, manage, and lead the project team.
6 - Project Time Management - Knowledge Area
includes The processes required to manage the timely completion of a project
13 - Project Stakeholder Management - Knowledge Area
includes The processes required to identify all people or organizations in impacted by the project, analyzing stakeholder expectations and impact on the project, and developing appropriate Management strategies for effectively engaging stakeholders in project decisions.
10 - Project Communication Management - Knowledge Area
includes The processes required to ensure the timely and appropriate Planning, collection, creation, distribution, storage, retrieval, Management, Control, monitoring and the ultimate disposition of project information.
5 - Project Scope Management - Knowledge Area
includes The processes required to ensure that the project includes all the work required, and only the work require, to complete the project successfully
7 - Project Cost Management - Knowledge Area
includes The processes involved in Planning, estimating, budgeting, financing, funding, managing and Controlling costs so that the project can be completed within a approved budget
11 - Project Risk Management - Knowledge Area
includes The processes concerned with conducting risk Management Planning, identification, analysis, response Planning and Controlling risk on a project
8 - Project Quality Management - Knowledge Area
includes The processes and activities of the performing organization that determines quality policies, objectives, and responsibilities so that the project will satisfy the needs for which it was undertaken.
4 - Project Integration Management - Knowledge Area
Includes The processes and activities needed to identify, define, combine, unify, and coordinate the various processes and project Management activities within the Project Management Process Groups.
Network Diagram - Definition
in a network diagram the ‘critical path” is the sequence of activities that represents the longest path through a project, which determines the shortest possible duration. No extra time (slack/float)
Project Stakeholder Management - Processes relevant
Identify stakeholders, Plan Stakeholder Management, Manage Stakeholder engagement, Control Stakeholder Management
Project Integration Management - Processes relevant
Develop Project Charter, Develop Project Management Plan, Direct and Manage Project Work, Monitor and Control Project work, Perform Integrated Change Control, close Phase or project
Project - What is it? - Definition
A temporary endeavour undertaken to create a unique product, service or result
Variance analysis - Definition
a technique for determining the cause and effect and degree of difference between the baseline and actual performance.
Project Management - Definition
a systematic approach to managing projects by selecting the right project, Planning the project, monitoring and Controlling and executing the Plan and closing the project PMBOK: the application of all knowledge, skills, tools and techniques to project activities to meet the project requirements.
Program - Definition
A series of related projects, subprograms, and program activities managed in a coordinated way to obtain benefits not available from managing them individually. Think PMO’s office
Milestone - Definition
a point in time during a project when a significant event occurs, usually the competition of a major deliverable. Milestones do not have duration or cost
WBS Dictionary - Definition
a document that provides detailed deliverable, activity, and scheduling information about each component in the WBS.
Project charter - Definition
a document issued by the project initiator or sponsor that formally authorizes the existence of a project and provides the project manager with the authority to apply organizational resources to the project activities
Activity - Definition
a distinct, scheduled portion of work preformed during the course of a project. Task and Activity mean the same and are often interchangeable.
Project Phase - Definition
a collection of logically related project activities that culminates in the completion of a major deliverable
Project life Cycle - Definition
- a collection of generally sequential and sometimes overlapping project phases
- can be documented with a methodology
- set of activities a particular company has identified defines the beginning and end
- is uniquely defined
- can widely vary
