First Discussion Flashcards
An account or statement describing in detail an event, situation, or the like, usually as the result of observation, inquiry
etc.,
➢ Ex: yung reporter, ibabalita nya lahat ng info na nakalap nya from a certain event,it may be based on her own observation, or maybe based on inquiry from persons who witnessed the event.
REPORT
It is a permanent record of activities, events or occurrences used by leaders and managers as basis in making
administrative and operational decisions\
➢ Ex: for a specific business, there is a report from personnel on the ground that this product is the most purchased
product, so what will be ur action as a manager? Then dodoblehin mo yung stocks or production ng product na
yun dahil mabenta
In the context of an organization
A written account of an incident and the inquiry or investigation of that incident which aims to inform readers of the
facts, and to recommend appropriate and practicable measures for decision makers to resolve the subject of inquiry
➢ In every public safety officer is doing there is a corresponding report given to his superior.
Within a public safety organization
CHARACTERISTICS OF REPORT:
- Narrative
- story of everything that happens in a certain event, it answers the 6 cardinal points. - Standard format
- there are different formats, such as: memorandum, investigative, spot etc., - Facts
- it is a narration of what really happened in that event. - Impersonal way
- it is not bias, it is emotionless, it must be free from the emotion of the writer, suspect, victim.
story of everything that happens in a certain event, it answers the 6 cardinal points.
Narrative
there are different formats, such as: memorandum, investigative, spot etc.,
Standard format
it is a narration of what really happened in that event.
Facts
it is not bias, it is emotionless, it must be free from the emotion of the writer, suspect, victim.
Impersonal way
Proof that you do your job.
- Undocumented action is tantamount to inaction
o kapag walang report meaning walang action na ginawa.
- Necessity
o it is a part or requirement of the institution
REPORT
WHAT ARE REPORTS FOR?
Serves as basis for prosecution
Serves as source of statistical information
Serves as reference for development of operational strategies, policy changes and training program formulation
Source of stories by newspaper and media
Basis for performance evaluation
PURPOSE OF WRITTEN REPORTS:
- To preserve knowledge
Dahil hindi naman natin mappreserve 100% yung nangyari sa utak natin, that’s why we need written reports - To provide accurate details
Information should be complete - To aid the personnel and other agencies
Thru reports kapag yung isang agency is need nila ng info pwede hanapin yun thru the use of reports.
- To coordinate the activities within the organization
WHAT ARE THE QUALITIES OF A GOOD POLICE REPORT?
Clarity/Clear
Accuracy
Completeness
Brevity/Concise
Fairness/Objectivity/factual
Specificity
Prompt
A report must be completed in a timely manner and submitted at the soonest possible time
Prompt
One’s credibility may be open to speculation if this quality of police report is not followed.
Prompt
A good writer must be precise and specific in writing his or her report, and should avoid ideas that could mislead the readers
Specificity
a fair writer should always base his reports on facts and if there are theories, these theories should be verified first and be consistent with facts
Fairness/Objectivity/factual
avoid reporting opinions, inferences (drawing of conclusions), suppositions (assumption of truth), or hearsay as though they were facts
Fairness/Objectivity/factual
the investigation must not be influenced by emotion, personal prejudice or opinion
Fairness/Objectivity/factual
Most sentences in police reports consists 12 to 15 words
Brevity/Concise
achieved by omitting materials or information that is useless, irrelevant and redundant
Brevity/Concise
This should answer the 5W’s and 1H questions (6 cardinal points)
Completeness
Proper note - taking techniques can assure one to write complete reports
Completeness
In writing a report, all facts and information whether favorable or unfavorable to the concerned subject should be included and these facts are verified by statement of witnesses and by references to official records or reliable sources.
Accuracy
One must restrict his/her report to the facts of the incident as one saw it or as victims and witnesses reported them
Accuracy
An effective writer must use correct English, and must point directly to the written communication to save readers from
reading unnecessary words
Clarity/Clear
One should use simple words so the reader will know exactly what he/she needs to know.
Clarity/Clear
WHAT ARE THE STAGES IN REPORT WRITING?
Pre-writing
Writing
Evaluating
The stage in the writing process where you take a closer look at the written work both in content and in form
Evaluating
Always take note of your grammar, tenses, etc.
Writing
Any activity that a writer engages in prior to the actual writing of the draft
Pre-writing
- In writing class, it is brainstorming or generating ideas
Pre-writing
GRO ARE?
o Gathering
▪ gather all the needed docx for your report
o Recording
▪ record all related info
o Organizing facts
▪ organize them, what will be the 1st statement, body, conclusion, etc.,
Submission of the report that you made and it will be checked by your superior.
Submitting
WHAT ARE THE STEPS IN THE REPORT WRITING PROCESS?
Interviewing
Note-taking
Organizing
The sequence of events must be followed in order to portray the incident clearly
Organizing
An investigator takes notes to assist his/her memory with specific details, such as names, dates of birth, serial numbers,
addresses and phone numbers
Note-taking
- Since notes are made of all pertinent information during an investigation, they would be of great help especially when
an investigator is subpoenaed or summoned to appear in court
Note-taking
Frequently, the first officer at the scene of the crime has the best opportunity to conduct interviews.
Interviewing
Writing the Narrative are?
Write for the reader
o That’s why we need to use simple words bcs there are many people who will read it (ex. Students)
Place yourself in his/her position
o put your feet on the shoes of the reader.
• Think about what you have done and what you have yet to do
o Isipin mo yung mga bagay na natapos mo na at isipin mo rin ang mga bagay na hindi mo pa nagawa.
This is a way of reading the proofs of a text and marking corrections to be made
o Double checking to see if your report is free from errors.
Proof reading
