File Manager

Question 1

Purpose (9)

Answer 1

The main functions of the File Manager are to:

1. assist with establishing and maintaining the Investigation Headquarters
2. operate the paper flow and associated structure in accordance with the Serious Crime Document Management System outlined in the Serious Crime Template
3. manage the electronic and physical files relating to the investigation
4. support the 2IC by reading all documents for the purpose of highlighting important information to the 2IC
5. assist the 2IC with the identification and recording of evidential material
6. complete a synopsis of all documents received, excluding documents relating to covert policing activities
7. ensure a flow of information throughout the investigation
8. assist with the preparation of the prosecution file
9. assist with management of the trial.

Question 2

Setting up the Investigation Headquarters (6)

Answer 2

The File Manager, where there is no logistics officer appointed, must liaise closely with the 2IC to establish the requirements for the Investigation Headquarters, including:
•	location
•	office support staff
•	transport
•	equipment
•	communications
•	ICT requirements.

Question 3

Communication flow

Answer 3

The File Manager has an important role to play in establishing and maintaining the flow of communication throughout the investigation, both verbal and documentary. A critical aspect of this function is ensuring a constant flow of correspondence between the 2IC and the investigation team.
The File Manager must assist the 2IC to prepare daily bulletins/sitreps, Police and special notices, organisation charts and daily rosters and ensuring these are well-displayed within the Investigation Headquarters, preferably on a notice board.