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AAFC Exam 2 > FARS and DFARS > Flashcards

FARS and DFARS Flashcards

1
Q

When is an indefinite delivery contract appropriate?

A

Under certain conditions the Government may not be able to specify its required delivery and/or quantity or may not have sufficient funds for obligation of the entire needed quantity at that time.

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2
Q

What are the three types of indefinite delivery contracts?

A

Definite Quantity Contract

Requirements Contracts

Indefinite Delivery Indefinite Quantity (IDIQ Contract)

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3
Q

What is an option?

A

a unilateral right in a contract by which, for a specified time, the Government may elect to purchase additional supplies or services called for by the contract, or may elect to extend the term of the contract.

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4
Q

When can an option be exercised?

A

only after determining that–

Funds are available
Option fulfills an exiting need
Option is most advantageous method of fulfilling need
Option was synopsized IAW FAR Part 5

Determination & Findings

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5
Q

What requirements must be fulfilled to exercise an option?

A

(Option Documentation)
The contracting officer shall justify in writing—
Quantities or terms of option
Period for exercising option
Any limitation on option price
Statement that option is in Government’s interest
Statement that likelihood option(s) will be exercised

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6
Q

What is a multiple year contract?

A

Not the same as Multi-year contracts

May be IDIQ contracts or contracts with annual options

Does NOT require Congressional Approval

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7
Q

Multiyear Contracts:

A

Acquires known requirements for up to 5 years

52.217-2, Cancellation Under Multi-year Contracts

Cancellation ceiling

Funds to cover cancellation or termination

Present value analysis of multi-year to annual procurements

President’s Budget—requires Congressional approval

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8
Q

Delivery order contract is:

A

A contract for supplies that does not procure or specify a firm quantity of supplies and that provides for the issuance of orders for the delivery of supplies during the period of the contract

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9
Q

Task order contract is:

A

A contract for services that does not procure or specify a firm quantity of services and that provides for the issuance of orders for the performance of tasks during the period of the contract

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10
Q

Definite Quantity Contract provides:

A

Provides for delivery of a definite quantity of specific supplies or services for a fixed period, with deliveries or performance to be scheduled at designated locations upon order

Exact quantity is known

Exact times/places unknown

Funds obligated for total quantity at time of award

Each order awarded will specify quantity and location

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11
Q

Requirements Contracts provides:

A

Provides for filling all actual purchase requirements of designated Government activities for supplies or services during a specified contract period, with deliveries or performance to be scheduled by placing orders with the contractor

May be appropriate for acquiring any supplies or services when the Government anticipates recurring requirements but cannot predetermine the precise quantities of supplies or services that designated Government activities will need during a definite period

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12
Q

Indefinite Delivery Indefinite Quantity (IDIQ Contract) is:

A

An IDIQ contract provides for an indefinite quantity, within stated limits, of supplies or services within a fixed period

Government must order and contractor furnish a stated minimum. If ordered, the contractor must furnish any additional quantities, not to exceed the stated minimum

Reasonable ceiling amount should be developed

Multiple award preference

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13
Q

What is the policy for providing for full and open competition?

A

(Required by CICA)

Contracting Officers shall promote and provide for full and open competition in soliciting offers and awarding Government contracts

Competitive procedures available for fulfilling full and open competition are:
Sealed bids- Part 14
Competitive proposals- Part 15
Combination of competitive procedures- Part 13 &15

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14
Q

What is Other than Full and Open Competition?

A

Limited competition required to meet requirements
Seven statutory exceptions

Each contract awarded without providing for full and open competition shall contain a reference to the specific authority that it was awarded under
Contracting without providing for full and open competition may NOT be justified due to:
Lack of advance planning
Year end expenditures (funds availability)

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15
Q

What is the Competition Advocate (CA) and what are they responsible for?

A

Designated at the agency and each procuring activity
Promotes the acquisition of commercial items
Promotes full and open competition
Helps the agency to meet their small business goals
Recommends a system of personal and organizational accountability for competition

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16
Q

What are the dollar thresholds for J&A approval?

A

$650,000 or less – Contracting Officer
$650,000 - $12.5 Million – Competition Advocate for the procuring activity (not delegable)
$12.5 Million - $85.5 Million – Head of the Contracting Activity

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17
Q

What Act provides for full and open competition?

A

Competition in Contracting Act (CICA)

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18
Q

What are the three types of competition?

A

Full and open competition
Full and open after exclusion of sources
Other than full and open competition

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19
Q

What document is required for other than full and open competition?

A 
Justification and Approval with:
Sufficient justification for the authority cited
Agency identification
Description of the supply/service
Statutory requirement
Authority cited is appropriate
Market research
Any facts supporting sole-source
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20
Q

Who is responsible for assuring that full and open competition will occur?

A

Contracting Officers

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21
Q

What is the first order of preference or priority for the required sources of supply?

A

(i) Agency Inventories (Subpart 8.1) – Defense Reutilization and Marketing Services (DRMS) – www.drms.dla.mil

(ii) Excess from other agencies (Subpart 8.1) – GSAXcess – http://gsaxcess.gov
(iii) Federal Prison Industries, Inc. (Subpart 8.6) Also known as UNICOR – www.unicor.gov
(iv) Supplies which are on the Procurement List maintained by the Committee for Purchase from People Who are Blind or Severely Disabled (Subpart 8.7) Ability One – www.abilityone.gov

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22
Q

What is the first order of priority for required sources of services?

A

(i) Services which are on the Procurement List maintained by the Committee for Purchase From People Who are Blind or Severely Disabled (Subpart 8.7)

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23
Q

What is the Federal Supply Schedule Program?

A

Agencies are authorized to add “open market items” to a FSS Blanket Purchase Agreement (BPA) or individual task or delivery order (FAR 8.402(f))

Acquisition Regulations must be followed
Price is fair and reasonable
Items are labeled
All applicable clauses are incluced

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24
Q

What is a HUBZone Small Business Concern?

A

a small business concern that the SBA identifies as operating in a historically underutilized business zone

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25
Q

What is the Government’s policy concerning the use of Small Business Concerns?

A

Policy – FAR 19.201
“….provide maximum practicable opportunities in [Government] acquisitions to small business, veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns.”

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26
Q

What are the advantages of the 8(a) Program?

A

the opportunity to receive “sole source” contracts (not exceeding $3.5 million for goods and services, and $5.5 million for manufacturing from Government agencies and the opportunity to bid for 8(a) set-aside contracts

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27
Q

What is an Acquisition Plan?

A

the process by which the efforts of all personnel responsible for an acquisition are coordinated
and integrated through a comprehensive plan for fulfilling the agency need in a timely manner and at a reasonable cost. It includes developing the overall strategy for managing the acquisition.

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28
Q

Where are Acquisition plans found in the FAR?

A

Part 7

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29
Q

What is market research? When should it begin?

A

A process used to collect information about the marketplace in order to meet the agency’s needs
Continuous process
Requires documentation of data collected

Market research should be continuous

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30
Q

What are the methods of conducting market research?

A

Team Approach to Market Research

Provides collaborative effort to problem solving

Establish IPT Teams early

Members may include
Finance Contract specialists
Program managers Industry reps
Customer Potential vendors
Logistics

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31
Q

How much market research should we do?

A 
The extent of market research will vary, depending upon factors such as:
Urgency
Estimated dollar value
Complexity
Past experience

Conduct market research appropriate to the circumstances

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32
Q

What are the two types of market research and how do they differ?

A

Strategic market research serves as surveillance of the marketplace

Tactical market research requires investigation into a specific need or requirement

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33
Q

What are the potential sources for conducting market research?

A 
Central Contractor Registration (CCR)
System for Award Management-www.sam.gov
FedBizOps
Catalogs
Trade shows
Historical acquisition data
GSA Advantage – Federal Supply Schedules
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34
Q

What does an Acquisition Plan contain?

A 
Milestones at which decisions must be made
Acquisition background and objectives
Statement of need
Applicable conditions such as compatibility with other systems
Cost, schedule and capability or performance constraints
Cost
Life-cycle cost
Tradeoffs 
Risks
Acquisition Streamlining
Sources and Competition
Source selection procedures
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35
Q

What is the “rulemaking process”?

A

The process of creating and issuing federal regulations

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36
Q

What is the goal of the FAR System?

A

is to deliver on a timely basis the best value product or service to the customer, while maintaining the public’s trust and fulfilling public policy objectives

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37
Q

How many “parts” does the FAR contain?

A

53

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38
Q

How many “subparts/subchapters” does the FAR contain?

A

8

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39
Q

What is the FAR Matrix?

A

For each provision or clause, the matrix provides information on:
Whether incorporation by reference is or is not authorized
Where it is located in the Uniform Contract Format (UCF)
Its number
Citation of the FAR that it prescribes
Its title or full text

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40
Q

The FAR Matrix is located in what FAR Part?

A

52

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41
Q

What is a supplement to the FAR?

A

DFARS adding information that is not already found in the FAR

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42
Q

What is an implement to the FAR?

A

DFARS adds to information that exists in the FAR already

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43
Q

What is a class deviation?

A

Affect more than one contract action

A FAR revision should be requested if an agency knows it will require a class deviation on a permanent basis

Civilian agencies, other than NASA, must furnish copy of approved deviation to the FAR Secretariat

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44
Q

Want is an individual deviation?

A

Affect only one contract action

May be authorized by the Agency Head unless FAR 1.405(e) is applicable

Justification and agency approval must be documented in the contract file

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45
Q

Where are the required sources of supply and services located in the FAR?

A

FAR Part 8

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46
Q

What takes precedence for supplies on the required sources list?

A

Agency inventories

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47
Q

What takes precedence for services?

A

Services on the Procurement List maintained by NIB/NISH/Ability One

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48
Q

What are the simplified acquisition methods?

A 
GPC
Purchase Order
SF 44
Imprest Fund
BPA
Third Party Draft
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49
Q

When is a Blanket Purchase Agreement (BPA) appropriate?

A
  • repetitive needs/requirements (ex: gravel, cell phones)
  • agreement is in place
  • more economical to use BPA (saves time, competitive costs)

when filling anticipated repetitive needs for supplies or services by establishing “charge accounts’’ with qualified sources of supply.

BPA has pricing, Basic Ordering Agreement (BOA) does not!

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50
Q

What are the three types of solicitations?

A

Request for Quotation – Simplified Acquisition Procedures - FAR Part 13

Invitation for Bid – Sealed Bidding – FAR Part 14

Request for Proposal – Negotiation – FAR 15

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51
Q

What are the three types of competition?

A

-Full and open competition
Everyone is allowed to bid

-Full and open after exclusion
Ex: Reserved for small business

-Other than full and open competition
Sole source
FMS

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52
Q

What are the two basic types of contracts?

A

Firm Fixed Price

  • Technical requirements and cost are not uncertain
  • Work can be clearly defined

Cost reimbursable

  • Costs cannot be estimated with any certainty
  • Work may not be clearly defined
  • Amount of tasks may not be known
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53
Q

Which type of contract requires a vendor to give their “best effort”?

A

Cost Reimbursement

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54
Q

SF 44 Purchase Order Invoice-Voucher is:

A

Multi-purpose pocket size purchase order form
Primarily for on-the-spot, over-the-counter purchases of supplies and non-personal services while away from the purchasing office or at isolated activities

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55
Q

Base contract funded is:

A

5 years for supplies

5 years for services

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56
Q

Firm Fixed Price contract type is:

A

Technical requirements and cost are not uncertain
Work can be clearly defined

Contractor is required to deliver the product or perform the service at agree-to price
Contract represents full payment for the work – Contractor exceeds at own risk
Loss of profit

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57
Q

Cost reimbursable contract type is:

A

Costs cannot be estimated with any certainty
Work may not be clearly defined
Amount of tasks may not be known

Contractor is required to deliver “best effort”
Reasonable, allowable and allocable costs will be reimbursed
Contract amount represents an estimate of total cost
Cannot be exceeded without KO’s approval

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58
Q

Which contract types places risk on gov’t?

A

Cost reimbursable

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59
Q

What contract types places risk on contractor?

A

Firm Fixed Price

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60
Q

Commercial Items are:

A

Any item, other than real property, that is of a type customarily used by the general public or by non-governmental entities for purposes other than governmental purposes, and—

Has been sold, leased, or licensed to the general public; or,

Has been offered for sale, lease or license to the general public

Additional specs for commercial items in FAR Part 10

61
Q

Determination and Findings (D&F) is:

A

used to exercise an option

Rationale for business decisions made concerning the acquisition – two parts:
Facts that lead to the decision, or findings
Actual decision, or determination

62
Q

Justification and Approval (J&A) is:

A

necessary when going to sole source

Similar to the D&F (2 parts)
List of facts or justification
Decision, or approval

63
Q

Purchase Request or Procurement Request (PRs) is:

A

Customer created – forwarded to contracting

64
Q

Purchase Request or Procurment Requests (PRs) should contain:

A 
A description of what is to be acquired
Fund citation
Required delivery dates
Delivery or performance location
Requiring activity point of contact
65
Q

5 Types of Requirements Documents are:

A

(1) Commercial Item Descriptions
(2) Performance Work Statement
(3) Specifications
- Design specifications
- Functional specifications
- Performance specification
(4) Government standard
(5) Industry Standard

66
Q

Performance Work Statement/Statement of Objectives are:

A

Documents that describe a performance outcome rather than how to achieve that outcome
For example:
Maintain grass between 2” and 4”
Capable of transporting of 1,000 pounds

SOO often used in research and development in which the desired outcome is stated in broad terms

67
Q

What are three types of specs?

A

Design specifications
Functional specifications
Performance specification

68
Q

Design specs identify:

A

requirements by specifying exact dimensions, materials, composition, physical and chemical requirements and other details of the product or service

69
Q

Functional specs states:

A

States only the end result to be achieved (Environmental control method that will maintain temp between 70 and 78 degrees)

70
Q

Performance specification expresses:

A

requirements in the form of output, function or operation of a commodity

Early example of a performance specification was the “heavier-than-flying machine” for the Army

71
Q

Government Standard is a standard that provides:

A

established measures of quality, or requirements for materials, engineering practices, performance, design or operation

72
Q

A United States Defense Standard, often called a military standard, “MIL-STD”, “MIL-SPEC”, or (informally) “MilSpecs”, is used to:

A

help achieve standardization objectives by the U.S. Department of Defense

73
Q

Industry Standards are established by:

A

a private sector to promote commonality and establishes common requirements that products may adhere to

For example, Underwriters Laboratory (UL) is an example of a commonly used, voluntary industry standard for electrical equipment and wiring

74
Q

Performance based contracting strategies have become the:

A

preferred contracting method and require structuring all aspects of an acquisition around the purpose of the work to be performed

75
Q

Business Advisor Responsibilities are:

A 
Implement applicable government policy such as:
- Promote full and open competition
- Limit restrictive language
Encourage commercial item use
Document evolution of package
Advise requiring activity on:
- Reasonable delivery terms and acceptance criteria
- Contract admin
- Packaging and marking requirements
76
Q

Service Contract Act of 1965 applies if:

A

Contract exceeds $2,500
Service contract
Performance by other than executive, admin or professional employees
Performed in the United States

77
Q

Service micro purchase limit is:

A

$2500

78
Q

Wage determination is:

A

Minimum wages or fringe benefits applicable to the employment in a given locality

Obtain a wage determination – Dept of Labor (DOL)

Government’s prime contractor must report to the Contracting Officer when wages will be paid or fringe benefits will be furnished that are covered by a CBA during performance of any contract

79
Q

Collective Bargaining Agreement (CBA) is:

A

An agreement between management and the employees that are represented by a union

80
Q

Buy American Act is:

A
  • Created during great depression
  • Buy U.S. products over foreign manufacture
  • Supports U.S. socio-economic goals

Exceptions to the Act:
Are for use outside the US
Unreasonable cost
Domestic preference inconsistent with public interest
Are not mined, produced or manufactured in the US in sufficient quantities
Purchased specifically for commissary resale

81
Q

FAR PART 1 is:

A

Federal Acquisition Regulation System

82
Q

FAR PART 2 is:

A

Definitions of Words and Terms

83
Q

FAR PART 3 is:

A

Improper Business Practices and Personal Conflicts of Interest

84
Q

FAR PART 4 is:

A

Administrative Matters

85
Q

FAR PART 5 is:

A

Publicizing Contract Actions

86
Q

FAR PART 6 is:

A

Competition Requirements

87
Q

FAR PART 7 is:

A

Acquisition Planning

88
Q

FAR PART 8 is:

A

Required Sources of Supplies abs Services

89
Q

FAR PART 9 is:

A

Contractors Qualifications

90
Q

FAR PART 10 is:

A

Market Research

91
Q

FAR PART 11 is:

A

Describing Agency Needs

92
Q

FAR PART 12 is:

A

Acquisition of Commercial Items

93
Q

FAR PART 13 is:

A

Simplified Acquisition Procedures

94
Q

FAR PART 14 is:

A

Sealed Bidding

95
Q

FAR PART 15 is:

A

Contracting by Negotiation

96
Q

FAR PART 16 is:

A

Types of Contracts

97
Q

FAR PART 17 is:

A

Special Contracting Methods

98
Q

FAR PART 18 is:

A

Emergency Acquisitions

99
Q

FAR PART 19 is:

A

Small Business Programs

100
Q

Why do we publicize?

A

Increase competition

Broaden industry participation in meeting Government requirements

Assist small business concerns, veteran owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns and women-owned small business in obtaining contracts and subcontracts

101
Q

What are the exceptions to publicizing?

A

FAR 5.202
Synopsis cannot be worded to preclude disclosure of an agency’s needs and disclosure would compromise national security
Unusual and compelling urgency
Foreign Military Sales (if source directed)
Required by statute

102
Q

What are the response times for other that commercial items and r&d?

A

30 day response time except for commercial items

45 day response time for R&D actions that exceed the SAT

103
Q

Why do we publicize?

A
  • Increase competition
  • Broaden industry participation in meeting Government requirements; and
  • Assist small business concerns, veteran owned small business concerns, HUBZone small business concerns, small disadvantaged business concerns and women-owned small business in obtaining contracts and subcontracts
104
Q

What Exactly Is a Contract Action?

A

An action resulting in a contract, as defined in subpart 2.1, including actions for additional supplies or services outside the existing contract scope, but not including actions that are within the scope and under the terms of the existing contract, such as contract modifications issued pursuant to the Changes clause, or funding and other administrative changes

105
Q

Governmentwide Point of Entry (GPE) is:

A

Single point where Government business opportunities greater than $25,000, including synopses of proposed contract actions, solicitations, and associated information, can be accessed electronically by the public

106
Q

Methods of Disseminating Information are:

A

Required by Small Business Act and Office of Federal Procurement Policy (OFPP)
Contract actions exceeding $25,000
Synopsis in the GPE
Posting in a public display (Between $15,000 and $25,000)

107
Q

Publicizing Contract Actions Published time is:

A

At least 15 days prior to solicitation or proposed contract action

Shorter period as established by Contracting Officer for commercial items

108
Q

What are the two major types of contracts?

A

Fixed Price contracts

Cost Reimbursement contracts

109
Q

Which type of contract arrangement puts the risk on the contractor?

A

Firm-fixed priced contracts

110
Q

Which type of contract arrangement puts the risk on the government?

A

Cost reimbursement

111
Q

What type of contract must be awarded for a commercial item?

A

Firm-fixed priced contract

112
Q

What is needed to award a time-and-materials contract?

A

Determination & Finding (D&F)

113
Q

How long do you have to definitize a letter contract?

A

180 days or 40% of work completion

114
Q

3 factors in Selecting Contract Type are:

A

Urgency
Period of performance
Contractor’s technical capability and financial responsibility

115
Q

Urgency is:

A

If urgency is a primary factor, the Government may choose to assume a greater proportion of risk or it may offer incentives to ensure timely contract performance

116
Q

Period of performance is:

A

Long running contracts may require Economic Price Adjustment terms

117
Q

Firm-Fixed Price Contracts provides:

A

Provides for a price that is not subject to any adjustment on the basis of the contractor’s cost experience in performing the contract

Places all the risk on the contractor

Suitable for commercial items and actions where the work is definable and therefore represents lower risk to the contractor

118
Q

Firm-Fixed Price Contracts are:

A

Suitable for commercial items and actions where the work is definable and therefore represents lower risk to the contractor

119
Q

Time and Materials Contracts (T&M) provide for:

A

provide for acquiring supplies or services on the basis of –

Direct labor hours at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit; and

Actual cost for materials

Only used when it is not possible, at the time of award, to accurately estimate the extent or duration of the work or to anticipate future costs with a degree of confidence

120
Q

What is a Synopsis?

A

A synopsis is a “snapshot” of the requirement that the government is trying to fulfill.

121
Q

Where do we post a synopsis from or to?

A

Single point where Government business opportunities greater than $25,000, including synopses of proposed contract actions, solicitations, and associated information, can be accessed electronically by the public

GPE is located at http://www.fbo.gov

122
Q

Methods of disseminating information public display advertisement thresholds are:

A

Contract actions exceeding $25,000

Posting in a public display (Between $15,000 and $25,000)

123
Q

Data included in a synopsis is:

A

Description of action

Type of contract contemplated

Quantity

Place of performance

Competition requirement

124
Q

Acquisition planning begins:

A

as soon as the agency need is identified

125
Q

What are the benefits of market research?

A

Will disclose any law or regulation that applies
Customary best commercial practices
If the supply or service is readily available
If research and development is required
If the DoD is currently buying this supply/service
Risk
If supply/service is on the required sources list

126
Q

Government preferred approach to acquisition and preference in procuring supplies shown on a continuum are:

A

Commercial Off-the-Shelf

Minor modifications

Non-developmental items

Government unique

127
Q

Modified Commercial Item is:

A

First verify commercial item availability

The product is considered commercial if it retains 50% of its original functionality

Example:
Gulfstream jets
DoD modified the jets to include secure voice and data communication equipment as well as DoD unique avionics and instrumentation systems
Retained its predominate commercial functionality

128
Q

Non-Developmental Items (NDI) are:

A

An item that was developed expressly for government use, as long as the contractor paid for all of the developmental costs, and the item is sold in substantial quantities, on a competitive basis, to multiple government offices (State and Federal)

Example: Third-generation Mid-wavelength infrared (MWIR) imaging system

129
Q

Government Unique Requirements begin with:

A

Begin with Research and Development

Very costly and long-lead time

Examples:
Armaments
Nuclear submarines
Fighter aircraft
Missiles
Helicopters
130
Q

Multi-agency contracts (MACs) are:

A

task or delivery order contracts established by one agency for use by government agencies to obtain a variety of supplies and services.

131
Q

What is the appropriate contract type for sealed bidding?

A

Fixed price or fixed price with an economic price adjustment

132
Q

The Economy Act applies to:

A

orders placed under Multi-agency contract (MACs), including MACs for information technology that are established pursuant to the Clinger Cohen Act

The Economy Act does not apply to orders placed against Government –wide acquisition contracts (GWACs)

133
Q

What is the Economy Act?

A

The Economy Act gives us the authority to use another organization to obtain the supplies or services that we need
Special approval must be given to use the Economy Act
Economy Act does not apply to GSA buys or Government Wide Agency Contracts

134
Q

Economy Act May Be Used If….

A

Funds are available

Head of the Agency decides it is in the best interest of the Government

Head of the Agency makes a determination that goods or services may not be obtained cheaper on the commercial marketplace

Must be supported by a Determination and Findings (D&F)

135
Q

Small Business 8(a) Program is:

A

The 8(a) Program provides business development assistance to companies owned by socially and economically disadvantaged individuals

136
Q

Benefits of 8(a) Program participation is:

A

the opportunity to receive “sole source” contracts (not exceeding $3.5 million for goods and services, and $5.5 million for manufacturing from Government agencies and the opportunity to bid for 8(a) set-aside contracts

Participants remain in the program for 9 years

137
Q

Competition in Contracting Act (CICA) established:

A

Established requirement to use “competitive procedures” in acquiring supplies/services

Policy
Contracting Officers shall provide for full and open competition

Principles of full & open competition:
All responsible sources are permitted to compete

138
Q

Other than Full and Open Competition Seven statutory exceptions are:

A
  1. 302-1 - Only one responsible source and no other supplies or services will satisfy agency requirements
  2. 302-2 - Unusual and compelling urgency
  3. 303-3 Industrial mobilization; engineering, developmental, or research capability; or expert services
  4. 302-4 – International Agreement
  5. 302-5 – Authorized or required by statute
  6. 302-6 – National security
  7. 302-7 – Public Interest
139
Q

Full and open competition allows:

A

Everyone is allowed to bid

140
Q

Full and open after exclusion competition allows:

A

Ex: Reserved for small business

141
Q

Other than full and open competition allows:

A

Sole source

FMS

142
Q

Solicitation is:

A

a document sent to prospective contractors by a government agency, requesting the submission of offers or information

143
Q

Time and Materials Contracts (T&M) are only used:

A

Only used when it is not possible, at the time of award, to accurately estimate the extent or duration of the work or to anticipate future costs with a degree of confidence

144
Q

“Best value” means

A

the expected outcome of an acquisition
that, in the Government’s estimation, provides the greatest overall benefit in response to the requirement.

Quality over price

145
Q

In addition to price, when determining best value, the ordering activity may consider, among other factors, the following:

A

(1) Past performance.
(2) Special features of the supply or service required for
effective program performance.
(3) Trade-in considerations.
(4) Probable life of the item selected as compared with
that of a comparable item.
(5) Warranty considerations.
(6) Maintenance availability.
(7) Environmental and energy efficiency considerations.
(8) Delivery terms

146
Q

Preferred method of describing our work requirements:

A

Performance Work Statement (PWS)

Permanent Based Contracting (PBC)

147
Q

When do we use a Determination & Findings (D&F):

A

Time & Materials Contract

When Exercising Option

148
Q

Total years for supply & service contracts are:

A

5 years for supply

5 years for services

149
Q

Agencies shall perform acquisition planning and conduct market research for all acquisitions in order to promote and provide for—

A

Acquisition of commercial items
Full and open competition
Should begin as soon as the agency need is identified
PM or other official responsible for the program, has overall responsibility for acquisition planning

AAFC Exam 2 (1 decks)

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