Faciltate groups

Question 1

You may be required to…

Answer 1

1.Coaching teams
2. Work as part of a group of staff conducting after school or school holiday programs.
3. Supporting fitness activities
4. Conducting indoor and outdoor recreation activities such as camps etc.

Question 2

What does group Facilitation?

Answer 2

Group facilitation is the process of helping a group of people to discover and understand their common objectives or goals and then helping them to develop a plan to achieve them.

Question 3

What’s group establishment?

Answer 3

Can provide the group with something to focus on and work towards. both individual and group goals should be established. Group goals will be the same for all group members. but individual goals will vary depending on what each person in the group wants to achieve.

Question 4

Whats Smart goals?

Answer 4

Specific, Measurable, achievable, relevant and time bound/ timley

Question 5

What’s Group development?

Answer 5

Group development involves forming and operating a productive team towards a shared goal.

Question 6

Whats the stages of group formation?

Answer 6

Forming,Storming,Norming,Performing and Adjourning

Question 7

Leadership in group formation

Answer 7

A leader should be someone with whom everyone feels comfortable and who has the skills to execute the project successfully. Some key elements for effective leadership include: Providing a vision and communicating it effectively.
Developing a team culture,
Setting goals and objectives,
Monitoring and communicating achievements,
Facilitating, and encouraging the development of individuals and the team as a whole.

Question 8

Whats Laissez-Faire (delegative)

Answer 8

This leader delegates decisions to the group. Provides the group with some general guidance and then lets the group go about their responsibilities.

Question 9

What’s the characteristics of Participate (democratic)

Answer 9

Everyone is encouraged to participate in discussions and to share ideas
Group members have greater sense of ownership.

Question 10

What is the style beneficial (democratic)

Answer 10

When is this style beneficial
Where creative solutions are needed,
Where group members are highly skilled, When the group has plenty of time to complete the project

Question 11

Characteristics of Authoritarian/Disciplinarian (autocratic)

Answer 11

Characteristics of this style
The authority makes all decisions
All group members are controlled and supervised by the leader
Everything goes through the leader

Question 12

Style beneficial of Authoritarian/Disciplinarian (autocratic)

Answer 12

When is this style beneficial
Where decisions need to be made quickly
Where safety is a major concern
Where there is no margin for error
When a strict deadline needs to be adhered to

Question 13

How to achieve optimal group performance?

Answer 13

Achieving optimal performance is about reaching the highest possible level where a group works together like a well-oiled machine. They are productive, organized, efficient and effective in everything that they do. In order to reach this level a group needs to have mentoring and effective task allocation

Question 14

Whats mentoring?

Answer 14

Mentoring is the process of transferring knowledge and skills from one person to another. Mentoring is when someone with experience or expertise acts as a role model or leader to someone who is less experienced

Question 15

Mentoring benefits

Answer 15

Develops coaching, facilitation and leadership skills
Strengthens their communication and active listening skills
They feel valued within the organisation, giving them an additional sense of purpose and responsibility
Enhances their professional development skills
Opportunity to review and reflect on the ways they do things within the organisation
Satisfaction from helping someone else
Recognition from the organisation that you are an expert or leader in your field
Exposure to a fresh perspective
Opportunity to potentially learn something from your mentee

Question 16

Whats task allocation?

Answer 16

Task allocation requires you as the facilitator, together with team members, to divide and assign specific tasks that need to be completed.
This is an important job and plays an integral role in influencing a group’s ability to function and reach optimal performance.

Question 17

What’s Group Dynamic

Answer 17

Group dynamics relates tohow people interact in a group situation.
A group’s success and performance rely solely on a group’s ability to work together cohesively and collaboratively.

Question 18

What communication?

Answer 18

To maintain strong group dynamics communications is essential.

Verbal communication

Non-Verbal communication

Written communication

Question 19

Conflict resolution?

Answer 19

Conflict is a normal part of team dynamics. Various issues can cause teams to experience conflict.
Many issues can be predicted while others can be totally unpredictable and may even be the outcome of a series of issues or a long period of unvoiced concerns.

Question 20

What is some common causes of conflict in groups

Answer 20

Common causes of conflict in group situations include:
Preferred actions and personal styles​
Shared resources​
Differing priorities​
Power struggles​
Unpredictable work environments​
Differing values

Question 21

Negative conflict

Answer 21

Needs to be dealt with swiftly and tactfully to avoid escalation

Attempting to resolve conflict between group members-
Confront the conflict
Understand eachothers position
Involve those affected by the decision
Define the problem
Search and evaluate alternative solutions
Agree to implement the best solution

Question 22

Conflict resolving

Answer 22

Conflict will generally be resolved in one of the following ways:
Withdrawal or avoiding
Forcing or controlling
Compromise
Accommodation or Smoothing
Collaboration

Question 23

Barriers to facilitation

Answer 23

They are the obstacles or threats that stop a group from achieving or obtaining their desired outcome.
These barriers need to be identified as soon as they arise so that strategies can be implemented to deal with them before they become a more significant issue that may be more difficult to solve.

Question 24

Whats some successful decisions?

Answer 24

Decision Making
Identify problem
Develop solution
Gather information
Select best solution
Take action to implement
Evaluate

Question 25

Possible barriers to faciliation:

Answer 25

Decision Making
Identify problem
Develop solution
Gather information
Select best solution
Take action to implement
Evaluate

Question 26

How to establish document performance plan?

Answer 26

When creating a performance plan, the group will need to consider:

What are they planning to do? – What is the project, outputs and deliverables?
How they plan on doing it? – What are the steps and logistics
What will they need to get the job done and achieve their desired outcomes? – What knowledge and skills are needed?
What support will they need? – Physical, financial, human and logistical resources
The timeline – How much time do they have to complete the project and map each stage, and what needs to be achieved within it.
What will good performance look like? – How will the performance of the group be monitored, reviewed and measured?

Question 27

What’s engaging and active participation?

Answer 27

Think outside the box, being organized, being mindful of scheduling, make it interesting, Encourage all members to participate, Praising contributions and building Respect.

Question 28

Facilitation techniques

Answer 28

Ice breakers, energizers and brainstroming.

Question 29

Whats collabortion?

Answer 29

Collaboration is a great way to bring a number of minds together to work towards a goal. This may be a problem that needs to be solved or an opportunity to improve the way something is done in an organisation which can save time and money.
When collaborating, individual’s bring their own ideas, expertise, skill and knowledge to the group where they share and refine them.

Question 30

Collaborative approcahes

Answer 30

Collaborative approaches allow groups to develop effective working relationships through:
Listening skills
Defining roles and responsibilities
Group management skills
Group decision making
Negotiation techniques