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Project Management > Extenta 190314 > Flashcards

Extenta 190314 Flashcards

1
Q

Which of the following is NOT one of the stages of a project life cycle?

Identifying
Defining
Planning
Executing
Closing

A

Identifying

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2
Q

In order to formulate strategies that align with the mission some of the activities the organization will need to perform are

Assess internal strengths and weaknesses.
Analyze competitors.
Examine the external environment.
Know their core competencies.
All of these should be considered when formulating strategies.

A

All of these should be considered when formulating strategies.

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3
Q

Which of the following questions does the organization’s mission statement answer?

What are our long-term strategies?
What are our long-term goals and objectives?
How do we operate in the existing environment?
What do we want to become?
All of these are answered by the mission statement.

A

What do we want to become?

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4
Q

The structure that manages projects within the existing organizational structure is _______ organization

Functional
Balanced matrix
Weak matrix
Strong matrix
Projectized

A

Functional

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5
Q

All of the following are functions culture plays in an organization EXCEPT

It provides a sense of identity.
It helps legitimize the management system.
It replaces the need for a project selection process.
It helps create social order.
It clarifies and reinforces standards of behavior.

A

It replaces the need for a project selection process.

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6
Q

How is project scope defined?

The length of your project and how much it will cost
The deliverables or outputs during the course of the project
The range of resources you have available and their capabilities
What you expect to deliver to your customer when the project is complete
The range of customer expectations

A

What you expect to deliver to your customer when the project is complete

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7
Q

Which of the following is a good example of a Process Breakdown Structure?

New car prototype
New software program
New instruction manual
New sports stadium
New project management book

A

New software program

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8
Q

Linda has just been assigned manager of a project to develop a new advertising campaign for an established product. Her first step should be to

Establish project priorities.
Define the project scope.
Verify the budget available.
Assign team members to workon the project.
Determine the required completion date.

A

Define the project scope.

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9
Q

Which of the following is a good condition for top-down estimating?

Cost and time important
Fixed price contract
Customer wants details
Internal, small project
Large-scale project involving several subcontractors

A

Internal, small project

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10
Q

Rob is responsible for estimating a work package that has a significant amount of uncertainty associated with the time and cost to complete. Due to the uncertainty involved he will be making a low, an average and a high estimate. Rob is using which estimating approach?

Parametric procedures applied to specific tasks
Template method
Apportion method
Range estimating
Learning curve

A

Range estimating

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11
Q

The likelihood the original critical path(s) will change once the project is initiated is referred to as

Flexibility.
Resilience.
Sensitivity.
Concurrent engineering.
Rigidity.

A

Sensitivity

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12
Q

The chances of a risk event occurring as a project proceeds through its life cycle tend to

Slowly rise.
Drop sharply and then level out.
Rise sharply and then level out.
Remain about the same.
Slowly drop.

A

Slowly drop.

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13
Q

Which of the following is NOT involved in risk control?

Executing the risk response strategy
Initiating contingency plans
Establishing a change control system
Establishing contingency funds
Watching for new risks

A

Establishing contingency funds

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14
Q

Which of the following is NOT one of the steps in the risk management process?

Risk response development
Risk assessment
Risk identification
Risk tracking
Risk response control

A

Risk tracking

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15
Q

Project success or failure often is reliant upon the contributions of all of the following groups of stakeholders EXCEPT

Customers.
Suppliers.
Contractors.
Competitors.
Top management.

A

Competitors

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16
Q

Managing a project and leading a project are two different things. Project leadership is about coping with

Formulating plans and objectives.
Monitoring results against plans.
Change.
Taking corrective action when necessary.
Designing structures and procedures.

A

Change

17
Q

When project managers recognize that if they want participants to exceed project expectations then they have to exceed others’ expectations of a good project manager, they are leading by example through which of the following aspects?

Urgency
Problem-solving
Priorities
Standards of performance
Ethics

A

Standards of performance

18
Q

Which of the following is commonly associated with high-performing project teams?

Risk-taking is controlled and not allowed to jeopardize the overall project.
Roles and specific responsibilities are well-defined.
A degree of competition among team members is encouraged.
Mistakes are viewed as opportunities for learning.
Team members are selected with similar talents to enhance cohesion.

A

Mistakes are viewed as opportunities for learning.

19
Q

During which stage of team development do team members establish ground rules and try to find out what behaviors are acceptable and what performance expectations are?

Norming
Storming
Performing
Adjourning
Forming

A

Forming

20
Q

Successful firms are very careful in selecting the work to be outsourced. If expectations and requirements are fuzzy or open to debate, working together can become very difficult. The following are ways to clarify requirements and procedures EXCEPT

Make sure that different firms’ project management systems are integrated.

Contract only work with clearly defined deliverables with measurable outcomes.

Establish who has access to certain information through robust safeguards.

Make sure communication is well structured and interactions are managed to avoid confusion.

Document your requirements.

A

Make sure communication is well structured and interactions are managed to avoid confusion.

21
Q

Disadvantages of outsourcing project work may likely include al of the following EXCEPT

Increased conflict.
Coordination breakdowns.
Increased costs.
Loss of control.
More internal morale issues.

A

Increased costs.

22
Q

Outsourced projects are susceptible to conflicts since people are unaccustomed to working together. Which of the following is a primary control mechanism for dealing with and resolving problems?

Arbitration
Escalation
Collaboration
Mediation
Regulation

A

Escalation

23
Q

A project monitoring system involves all of the following EXCEPT

Determining what data to collect.
Determining how, when, and who will collect the data.
Adjusting the data.
Analysis of the data.
Reporting current progress.

A

Adjusting the data.

24
Q

The major deliverable when closing out a project that includes a causal analysis and identification of lessons learned is known as

Wrapping up a Project.
Project Audit.
Evaluation of Performance.
Evaluation of Management.

A

Project Audit.

25
Q

When considering the agile project management process, at the end of each iteration

Team members are released to work on other projects.
The Scrum master assigns daily tasks to team members.
Product ownerdetermines whether or not the project is complete.
The Scrum master can terminate the project.
Stakeholders and customers review progress and reevaluate priorities.

A

Stakeholders and customers review progress and reevaluate priorities.

26
Q

Because of the requirement for in-depth expertise, project management is generally restricted to specialists.

True
False

A

True

27
Q

The matrix form of project management structure is a good choice when resource usage needs to be optimized by having individuals work on multiple projects while still performing functional duties.

True
False

A

True

28
Q

One of the items included on a project scope statement or checklist is the review with the customer.

True
False

A

True

29
Q

The process of forecasting or approximating the time and cost of completing project deliverables is called planning.

True
False

A

False

30
Q

If time and costs are important to a project the top-down approach to estimating time and costs for the project is the best choice.

True
False

A

False

31
Q

Risk management is a reactive approach that is designed to ensure that surprises are reduced and that negative consequences associated with undesirable events are minimized.

True
False

A

False

32
Q

One common mistake that is made early on in the risk identification process is to focus on consequences and not on the events that could produce consequences.

True
False

A

True

33
Q

The only accurate method for determining the true time progress of the project is to compare the project network schedule against the actual network schedule to measure if the project is on time.

True
False

A

True

34
Q

Firms, where projects are the dominant form of business and the entire organization, is designed to support project teams are usually structured as a(n)_________ organization.

A

projectized

35
Q

High project cost and difficult post-project transition are two evident weaknesses of a(n) _______ project

A

projectized

36
Q

When work package estimates are made by individuals most knowledgeable about the work being performed and these estimates are then “rolled up” to find estimated costs for major deliverables and the project itself, __________ estimating is being used.

A

bottom-up

37
Q

The longest path through a project network is called the _________.

A

critical path

38
Q

__________ project closure is the most common circumstance for project closure and is simply a completed project.

A

Normal

39
Q

A(n) ________ is a person who acts on behalf of customers/end users to represent their interests.

A

product owner

Project Management (5 decks)

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