Exhibit Management Flashcards
SES
Purpose
- Establishing and maintaining exhibit management Systems
- Prepare and produce Exhibits in court
- Maintaining the physical Security and continuity of all exhibits
VOE
In smaller investigations the OC Exhibits (in conjunction with the OC Investigation) may also conduct an appreciation and facilitate a thorough interrogation of every exhibit, to establish the:
- Evidential Value of each exhibit
- Investigative Opportunities presented by each exhibit
- Further Enquiries that are needed
RFF
What information must O/C Exhibits update the O/C Investigation and 2 I/C Investigation with?
- The Results of any exhibit examinations
- What exhibits have been Found and their movements
- Whether any Further enquiries are required
PLRP
Safe storage of exhibits
In the first instance the OC Exhibits should only accept an exhibit if it is:
- Preserved correctly
- Labelled with an assigned exhibit number and the name of the operation
- Recorded correctly on the scene exhibits schedule
- Packaged, labelled and sealed correctly in accordance with SOP
Examination of exhibits
Of note only
The OC Exhibits must ensure that all exhibits are fully examined, in accordance with Forensic Strategy meeting decisions.
The OC Exhibits maintains an awareness of the significance of each exhibit and what examinations may be available.
The OC Exhibits will determine, plan and record the examination and interrogation of every exhibit and establish its relevance to the investigation.
REPA
Topics covered during a Forensic Strategy meeting may include:
- A plan for any work to be completed that is required to assist the Reconstruction
- What Examinations ESR and others could conduct on exhibits
- The Priority each examination should receive
- An Agreed reconstruction of the events relevant to the crime under investigation.
Of note
Developing a strategy for examination of exhibits allows the O/C Exhibits to prioritise tasks in line with the direction of the investigation.
The strategy must be approved by the O/C Investigation and continually reviewed throughout the investigation to keep abreast of any developments.
Submission of exhibits for examination
- Exhibit decisions are confirmed through the Forensic Strategy meeting process
- Record in IMT all decisions about exam type and priority
- O/C authorisation
- POL143 completed
- Ensure exhibits are prepared to standard
- Deliver exhibits to ESR promptly
- Inform the expert undertaking a scientific examination if it is no longer required.
What are some tasks/considerations pre-trial for the role of O/C Exhibits?
- Decide which exhibits are considered relevant
- Determine the significance of any forensic examinations
- Establish the most appropriate manner in which exhibits and examination results are to be presented at trial.
Producing exhibits in Court
The O/C Exhibits is responsible for preparing the exhibits for production at Court.
This must be conducted in a manner which:
- Demonstrates the evidential value of the exhibits
- Avoids risk of physical injury
RTPPS
Chain of Custody
While an exhibit was under their control, each person with custody of the exhibit must be able to demonstrate:
Received
• when they received custody of the exhibit and from whom
Taken to store
• when, why and how the exhibit was moved from one place to another
Placed in store
• where and how the exhibit was securely stored
Preserved
• how the exhibit has been treated, safeguarded and preserved
Sent for exam
• when and why they transferred custody of an exhibit to another person, and to whom.
C-TEES
Exhibit numbering
The exhibit numbering system should be simple, efficient and provide the following key attributes:
- Consistency
- Be compatible with Technology
- Allow delegation of Exhibit numbers to staff who will utilise them
- Encompass all Exhibit types
- Cope with multiple Scenes
Exhibit numbering
Exhibit number ranges
- Admin - 10000
- Victim - 15000
- Witnesses - 20000
- Area Canvass - 25000
- Scenes - 30000
- Suspects - 70000
