Excel Keyboard Shortcuts Flashcards
1. Navigate Inside Worksheets
Arrow Keys
Move one cell up, down, left, or right in a worksheet.
1. Navigate Inside Worksheets
Page Down/Page Up
Move one screen down / one screen up in a worksheet.
1. Navigate Inside Worksheets
Alt+Page Down/Alt+Page Up
Move one screen to the right / to the left in a worksheet.
1. Navigate Inside Worksheets
Tab/Shift+Tab
Move one cell to the right / to the left in a worksheet.
1. Navigate Inside Worksheets
Ctrl+Arrow Keys
Move to the edge of next data region (cells that contains data)
1. Navigate Inside Worksheets
Home
Move to the beginning of a row in a worksheet.
1. Navigate Inside Worksheets
Ctrl+Home
Move to the beginning of a worksheet.
1. Navigate Inside Worksheets
Ctrl+End
Move to the last cell with content on a worksheet.
1. Navigate Inside Worksheets
Ctrl+f
Display the Find and Replace dialog box (with Find selected).
1. Navigate Inside Worksheets
Ctrl+h
Display the Find and Replace dialog box (with Replace selected).
1. Navigate Inside Worksheets
Shift+F4
Repeat last find.
1. Navigate Inside Worksheets
Ctrl+g (or F5)
Display the ‘Go To’ dialog box.
1. Navigate Inside Worksheets
Ctrl+Arrow Left/Ctrl+Arrow Right
Inside a cell: Move one word to the left / to the right.
1. Navigate Inside Worksheets
Home/End
Inside a cell: Move to the beginning / to the end of a cell entry.
1. Navigate Inside Worksheets
Alt+Arrow Down
Display the AutoComplete list e.g. in cell with dropdowns or autofilter.
1. Navigate Inside Worksheets
End
Turn ‘End’ mode on. In End mode, press arrow keys to move to the next nonblank cell in the same column or row as the active cell. From here use arrow keys to move by blocks of data, home to move to last cell, or enter to move to the last cell to the right.
2. Work with Data Selections / Select Cells
Shift+Space
Select the entire row.
2. Work with Data Selections / Select Cells
Ctrl+Space
Select the entire column.
2. Work with Data Selections / Select Cells
Ctrl+Shift+* (asterisk)
Select the current region around the active cell.
2. Work with Data Selections / Select Cells
Ctrl+a (or Ctrl+Shift+spacebar)
Select the entire worksheet or the data-containing area. Pressing ctrl+a a second time then selects entire worksheet.
2. Work with Data Selections / Select Cells
Ctrl+Shift+Page Up
Select the current and previous sheet in a workbook.
2. Work with Data Selections / Select Cells
Ctrl+Shift+o
Select all cells with comments.
2. Work with Data Selections / Select Cells
Shift+Arrow Keys
Extend the selection by one cell.
2. Work with Data Selections / Select Cells
Ctrl+Shift+Arrow Key
Extend the selection to the last cell with content in row or column.
2. Work with Data Selections / Select Cells
Shift+Page Down/Shift+Page Up
Extend the selection down one screen /up one screen.
2. Work with Data Selections / Select Cells
Shift+Home
Extend the selection to the beginning of the row.
2. Work with Data Selections / Select Cells
Ctrl+Shift+Home
Extend the selection to the beginning of the worksheet.
2. Work with Data Selections / Select Cells
Ctrl+Shift+End
Extend the selection to the last used cell on the worksheet (lower-right corner).
2. Work with Data Selections / Manage Active Selections
F8
Turn on extension of selection with arrow keys without having to keep pressing shift.
2. Work with Data Selections / Manage Active Selections
Shift+F8
Add another (adjacent or non-adjacent) range of cells to the selection. Use arrow keys and shift+arrow keys to add to selection.
2. Work with Data Selections / Manage Active Selections
Shift+Backspace
Select only the active cell when multiple cells are selected.
2. Work with Data Selections / Manage Active Selections
Ctrl+Backspace
Show active cell within selection.
2. Work with Data Selections / Manage Active Selections
Ctrl+. (period)
Move clockwise to the next corner of the selection.
2. Work with Data Selections / Manage Active Selections
Enter/Shift+Enter
Move active cell down / up in a selection.
2. Work with Data Selections / Manage Active Selections
Tab/Shift+Tab
Move active cell right / left in a selection.
2. Work with Data Selections / Manage Active Selections
Ctrl+Alt+Arrow Right/Ctrl+Alt+Arrow Left
Move to the right / to the left between non-adjacent selections (with multiple ranges selected).
2. Work with Data Selections / Manage Active Selections
Esc
Cancel Selection.
2. Work with Data Selections / Select inside cells
Shift+Arrow Left/Shift+Arrow Right
Select or unselect one character to the left / to the right.
2. Work with Data Selections / Select inside cells
Ctrl+Shift+Arrow Left/Ctrl+Shift+Arrow Right
Select or unselect one word to the left / to the right.
2. Work with Data Selections / Select inside cells
Shift+Home/Shift+End
Select from the insertion point to the beginning / to the end of the cell.
3. Insert and Edit Data / Undo/Redo Shortcuts
Ctrl+z
Undo last action (multiple levels).
3. Insert and Edit Data / Undo/Redo Shortcuts
Ctrl+y
Redo last action (multiple levels).
3. Insert and Edit Data / Work with Clipboard
Ctrl+c
Copy contents of selected cells.
3. Insert and Edit Data / Work with Clipboard
Ctrl+x
Cut contents of selected cells.
3. Insert and Edit Data / Work with Clipboard
Ctrl+v
Paste content from clipboard into selected cell.
3. Insert and Edit Data / Work with Clipboard
Ctrl+Alt+v
If data exists in clipboard: Display the Paste Special dialog box.
3. Insert and Edit Data / Work with Clipboard
Ctrl+Shift+[+]
If data exists in clipboard: Display the Insert dialog box to insert blank cells.
3. Insert and Edit Data / Edit Inside Cells
F2
Edit the active cell with cursor at end of the line.
3. Insert and Edit Data / Edit Inside Cells
Alt+Enter
Start a new line in the same cell.
3. Insert and Edit Data / Edit Inside Cells
Enter
Complete a cell entry and move down in the selection. With multiple cells selected: fill cell range with current cell.
3. Insert and Edit Data / Edit Inside Cells
Shift+Enter
Complete a cell entry and move up in the selection.
3. Insert and Edit Data / Edit Inside Cells
Tab/Shift+Tab
Complete a cell entry and move to the right / to the left in the selection.
3. Insert and Edit Data / Edit Inside Cells
Esc
Cancel a cell entry.
3. Insert and Edit Data / Edit Inside Cells
Backspace
Delete the character to the left of the insertion point, or delete the selection.
3. Insert and Edit Data / Edit Inside Cells
Delete
Delete the character to the right of the insertion point, or delete the selection.
3. Insert and Edit Data / Edit Inside Cells
Ctrl+Delete
Delete text to the end of the line.
3. Insert and Edit Data / Edit Inside Cells
Ctrl+; (semicolon)
Insert current date.
3. Insert and Edit Data / Edit Inside Cells
Ctrl+Shift+: (colon)
Insert current time.
3. Insert and Edit Data / Edit Inside Cells
Ctrl+t
Show all content as standard numbers. (So 14:15 becomes 14.25 etc for the entire file) To undo press ctrl + t again
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+d
Fill complete cell down (Copy above cell).
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+r
Fill complete cell to the right (Copy cell from the left).
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+”
Fill cell values down and edit (Copy above cell values).
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+’ (apostrophe)
Fill cell formulas down and edit (Copy above cell formulas).
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+l
Insert a table (display Create Table dialog box).
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+-
Delete Cell/Row/Column Menu
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+- with row / column selected
Delete row / delete column.
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+Shift++
Insert Cell/Row/Column Menu
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+Shift++ with row / column selected
Insert row/ insert column.
3. Insert and Edit Data / Edit Active or Selected Cells
Shift+F2
Insert / Edit a cell comment.
3. Insert and Edit Data / Edit Active or Selected Cells
Shift+F10, then m
Delete comment.
3. Insert and Edit Data / Edit Active or Selected Cells
Alt+F1
Create and insert chart with data in current range as embedded Chart Object.
3. Insert and Edit Data / Edit Active or Selected Cells
F11
Create and insert chart with data in current range in a separate Chart sheet.
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+k
Insert a hyperlink.
3. Insert and Edit Data / Edit Active or Selected Cells
enter (in a cell with a hyperlink)
Activate a hyperlink.
3. Insert and Edit Data / Hide and Show Elements
Ctrl+9
Hide the selected rows.
3. Insert and Edit Data / Hide and Show Elements
Ctrl+Shift+9
Unhide any hidden rows within the selection.
3. Insert and Edit Data / Hide and Show Elements
Ctrl+0 (zero)
Hide the selected columns.
3. Insert and Edit Data / Hide and Show Elements
Ctrl+Shift+0 (zero)
Unhide any hidden columns within the selection*.
3. Insert and Edit Data / Hide and Show Elements
Ctrl+` (grave accent)
Alternate between displaying cell values and displaying cell formulas. Accent grave /not a quotation mark.
3. Insert and Edit Data / Hide and Show Elements
Alt+Shift+Arrow Right
Group rows or columns.
3. Insert and Edit Data / Hide and Show Elements
Alt+Shift+Arrow Left
Ungroup rows or columns.
3. Insert and Edit Data / Hide and Show Elements
Ctrl+6
Alternate between hiding and displaying objects.
3. Insert and Edit Data / Hide and Show Elements
Ctrl+8
Display or hides the outline symbols.
3. Insert and Edit Data / Hide and Show Elements
Ctrl+6
Alternate between hiding objects, displaying objects, and displaying placeholders for objects.
3. Insert and Edit Data / Adjust Column Width and Row Height
Alt+o, ca
Adjust Column width to fit content. Select complete column with Ctrl+Space first, otherwise column adjusts to content of current cell). Remember Format, Column Adjust.
3. Insert and Edit Data / Adjust Column Width and Row Height
Alt+o, cw
Adjust Columns width to specific value: Option, Cow, width
3. Insert and Edit Data / Adjust Column Width and Row Height
Alt+o, ra
Adjust Row height to fit content: Option, Row, Adjust
3. Insert and Edit Data / Adjust Column Width and Row Height
Alt+o, re
Adjust Row height to specific value: Option, Row, Height
4. Format Data / Format Cells
Ctrl+1
Format cells dialog.
4. Format Data / Format Cells
Ctrl+b (or Ctrl+2)
Apply or remove bold formatting.
4. Format Data / Format Cells
Ctrl+i (or Ctrl+3)
Apply or remove italic formatting.
4. Format Data / Format Cells
Ctrl+u (or Ctrl+4)
Apply or remove an underline.
4. Format Data / Format Cells
Ctrl+5
Apply or remove strikethrough formatting.
4. Format Data / Format Cells
Ctrl+Shift+f
Display the Format Cells with Fonts Tab active. Press tab 3x to get to font-size. Used to be ctrl+shift+p, but that seems just get to the Font Tab in 2010.
4. Format Data / Format Cells
Alt+’ (apostrophe / single quote)
Display the Style dialog box.
4. Format Data / Number Formats
Ctrl+Shift+$
Apply the Currency format with two decimal places.
4. Format Data / Number Formats
Ctrl+Shift+~
Apply the General number format.
4. Format Data / Number Formats
Ctrl+Shift+%
Apply the Percentage format with no decimal places.
4. Format Data / Number Formats
Ctrl+Shift+#
Apply the Date format with the day, month, and year.
4. Format Data / Number Formats
Ctrl+Shift+@
Apply the Time format with the hour and minute, and indicate A.M. or P.M.
4. Format Data / Number Formats
Ctrl+Shift+!
Apply the Number format with two decimal places, thousands separator, and minus sign (-) for negative values.
4. Format Data / Number Formats
Ctrl+Shift+^
Apply the Scientific number format with two decimal places.
4. Format Data / Number Formats
F4
Repeat last formatting action: Apply previously applied Cell Formatting to a different Cell
4. Format Data / Apply Borders to Cells
Ctrl+Shift+&
Apply outline border from cell or selection
4. Format Data / Apply Borders to Cells
Ctrl+Shift+_ (underscore)
Remove outline borders from cell or selection
4. Format Data / Apply Borders to Cells
Ctrl+1, then Ctrl+Arrow Right/Arrow Left
Access border menu in ‘Format Cell’ dialog. Once border was selected, it will show up directly on the next Ctrl+1
4. Format Data / Apply Borders to Cells
Alt+t*
Set top border
4. Format Data / Apply Borders to Cells
Alt+b*
Set bottom Border
4. Format Data / Apply Borders to Cells
Alt+l*
Set left Border
4. Format Data / Apply Borders to Cells
Alt+r*
Set right Border
4. Format Data / Apply Borders to Cells
Alt+d*
Set diagonal and down border
4. Format Data / Apply Borders to Cells
Alt+u*
Set diagonal and up border
4. Format Data / Align Cells
Alt+h, ar
Align Right
4. Format Data / Align Cells
Alt+h, ac
Align Center
4. Format Data / Align Cells
Alt+h, al
Align Left
5. Formulas and Names / Formulas
=
Start a formula.
5. Formulas and Names / Formulas
Alt+=
Insert the AutoSum formula.
5. Formulas and Names / Formulas
Shift+F3
Display the Insert Function dialog box.
5. Formulas and Names / Formulas
Ctrl+a
Display Formula Window after typing formula name.
5. Formulas and Names / Formulas
Ctrl+Shift+a
Insert Arguments in formula after typing formula name. .
5. Formulas and Names / Formulas
Shift+F3
Insert a function into a formula .
5. Formulas and Names / Formulas
Ctrl+Shift+Enter
Enter a formula as an array formula.
5. Formulas and Names / Formulas
F4
After typing cell reference (e.g. =E3) makes reference absolute (=$E$4)
5. Formulas and Names / Formulas
F9
Calculate all worksheets in all open workbooks.
5. Formulas and Names / Formulas
Shift+F9
Calculate the active worksheet.
5. Formulas and Names / Formulas
Ctrl+Alt+F9
Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
5. Formulas and Names / Formulas
Ctrl+Alt+Shift+F9
Recheck dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
5. Formulas and Names / Formulas
Ctrl+Shift+u
Toggle expand or collapse formula bar.
5. Formulas and Names / Formulas
Ctrl+`
Toggle Show formula in cell instead of values
5. Formulas and Names / Names
Ctrl+F3
Define a name or dialog.
5. Formulas and Names / Names
Ctrl+Shift+F3
Create names from row and column labels.
5. Formulas and Names / Names
F3
Paste a defined name into a formula.
6. Manage Multipe Worksheets
Shift+F11/Alt+Shift+F1
Insert a new worksheet in current workbook.
6. Manage Multipe Worksheets
Ctrl+Page Down/Ctrl+Page Up
Move to the next / previous worksheet in current workbook.
6. Manage Multipe Worksheets
Shift+Ctrl+Page Down/Shift+Ctrl+Page Up
Select the current and next sheet(s) / select and previous sheet(s).
6. Manage Multipe Worksheets
Alt+o then h r
Rename current worksheet (format, sheet, rename)
6. Manage Multipe Worksheets
Alt+e then l
Delete current worksheet (Edit, delete)
6. Manage Multipe Worksheets
Alt+e then m
Move current worksheet (Edit, move)
7. Manage Multiple Workbooks
F6/Shift+F6
Move to the next pane / previous pane in a workbook that has been split.
7. Manage Multiple Workbooks
Ctrl+F4
Close the selected workbook window.
7. Manage Multiple Workbooks
Ctrl+n
Create a new blank workbook (Excel File)
7. Manage Multiple Workbooks
Ctrl+Tab/Ctrl+Shift+Tab
Move to next / previous workbook window.
7. Manage Multiple Workbooks
Alt+Space
Display the Control menu for Main Excel window.
7. Manage Multiple Workbooks
Ctrl+F9
Minimize current workbook window to an icon. Also restores (‘un-maximizes’) all workbook windows.
7. Manage Multiple Workbooks
Ctrl+F10
Maximize or restores the selected workbook window.
7. Manage Multiple Workbooks
Ctrl+F7
Move Workbook Windows which are not maximized.
7. Manage Multiple Workbooks
Ctrl+F8
Perform size command for workbook windows which are not maximzed.
7. Manage Multiple Workbooks
Alt+F4
Close Excel.
8. Various Excel Features
Ctrl+o
Open File.
8. Various Excel Features
Ctrl+s
Save the active file with its current file name, location, and file format.
8. Various Excel Features
F12
Display the Save As dialog box.
8. Various Excel Features
F10 (or Alt)
Turn key tips on or off.
8. Various Excel Features
Ctrl+p
Print File (Opens print menu).
8. Various Excel Features
F1
Display the Excel Help task pane.
8. Various Excel Features
F7
Display the Spelling dialog box.
8. Various Excel Features
Shift+F7
Display the Thesaurus dialog box.
8. Various Excel Features
Alt+F8
Display the Macro dialog box.
8. Various Excel Features
Alt+F11
Open the Visual Basic Editor to create Macros.
9. Work with the Excel Ribbon
Ctrl+F1
Minimize or restore the Ribbon.s
9. Work with the Excel Ribbon
Alt/F10
Select the active tab of the Ribbon and activate the access keys. Press either of these keys again to move back to the document and cancel the access keys. and then arrow left or arrow right
9. Work with the Excel Ribbon
Shift+F10
Display the shortcut menu for the selected command.
9. Work with the Excel Ribbon
Space/Enter
Activate the selected command or control in the Ribbon, Open the selected menu or gallery in the Ribbon..
9. Work with the Excel Ribbon
Enter
Finish modifying a value in a control in the Ribbon, and move focus back to the document.
9. Work with the Excel Ribbon
F1
Get help on the selected command or control in the Ribbon. (If no Help topic is associated with the selected command, the Help table of contents for that program is shown instead.)
10. Data Forms
Tab/Shift+Tab
Move to the next / previous field which can be edited.
10. Data Forms
Enter/Shift+Enter
Move to the first field in the next / previous record.
10. Data Forms
Page Down/Page Up
Move to the same field 10 records forward / back.
10. Data Forms
Ctrl+Page Down
Move to a new record.
10. Data Forms
Ctrl+Page Up
Move to the first record.
10. Data Forms
Home/End
Move to the beginning / end of a field.
11. Pivot Tables
Arrow Keys
Navigate inside Pivot tables.
11. Pivot Tables
Home/End
Select the first / last visible item in the list.
11. Pivot Tables
Alt+c
Move the selected field into the Column area.
11. Pivot Tables
Alt+d
Move the selected field into the Data area.
11. Pivot Tables
Alt+l
Display the PivotTable Field dialog box.
11. Pivot Tables
Alt+p
Move the selected field into the Page area.
11. Pivot Tables
Alt+r
Move the selected field into the Row area.
11. Pivot Tables
Ctrl+Shift+* (asterisk)
Select the entire PivotTable report.
11. Pivot Tables
arrow keys to select the cell that contains the field, and then Alt+Arrow Down
Display the list for the current field in a PivotTable report.
11. Pivot Tables
arrow keys to select the page field in a PivotChart report, and then Alt+Arrow Down
Display the list for the current page field in a PivotChart report.
11. Pivot Tables
Enter
Display the selected item.
11. Pivot Tables
Space
Select or clear a check box in the list.
11. Pivot Tables
Ctrl+Tab Ctrl+Shift+Tab
select the PivotTable toolbar.
11. Pivot Tables
enter then arrow down /Arrow Up
On a field button: select the area you want to move the selected field to.
11. Pivot Tables
Alt+Shift+Arrow Right
Group selected PivotTable items.
11. Pivot Tables
Alt+Shift+Arrow Left
Ungroup selected PivotTable items.
12. The Rest / Dialog Boxes
Arrow Keys
Move between options in the active drop-down list box or between some options in a group of options.
12. The Rest / Dialog Boxes
Ctrl+Tab/Ctrl+Shift+Tab
Switch to the next/ previous tab in dialog box.
12. The Rest / Dialog Boxes
Space
In a dialog box: perform the action for the selected button, or select/clear a check box.
12. The Rest / Dialog Boxes
Tab/Shift+Tab
Move to the next / previous option.
12. The Rest / Dialog Boxes
a … z
Move to an option in a drop-down list box starting with the letter
12. The Rest / Dialog Boxes
Alt+a … Alt+z
Select an option, or select or clear a check box.
12. The Rest / Dialog Boxes
Alt+Arrow Down
Open the selected drop-down list box.
12. The Rest / Dialog Boxes
Enter
Perform the action assigned to the default command button in the dialog box.
12. The Rest / Dialog Boxes
Esc
Cancel the command and close the dialog box.
12. The Rest / Auto Filter
Alt+Arrow Down
On the field with column head, display the AutoFilter list for the current column .
12. The Rest / Auto Filter
Arrow Down/Arrow Up
Select the next item / previous item in the AutoFilter list.
12. The Rest / Auto Filter
Alt+Arrow Up
Close the AutoFilter list for the current column.
12. The Rest / Auto Filter
Home/End
Select the first item / last item in the AutoFilter list.
12. The Rest / Auto Filter
Enter
Filter the list by using the selected item in the AutoFilter list.
12. The Rest / Auto Filter
Ctrl + Shift + L
Apply filter on selected column headings.
12. The Rest / Work with Smart Art Graphics
Arrow Keys
Select elements.
12. The Rest / Work with Smart Art Graphics
Esc
Remove Focus from Selection.
12. The Rest / Work with Smart Art Graphics
F2
Edit Selection Text in if possible (in formula bar).