Excel Keyboard Shortcuts Flashcards
1. Navigate Inside Worksheets
Arrow Keys
Move one cell up, down, left, or right in a worksheet.
1. Navigate Inside Worksheets
Page Down/Page Up
Move one screen down / one screen up in a worksheet.
1. Navigate Inside Worksheets
Alt+Page Down/Alt+Page Up
Move one screen to the right / to the left in a worksheet.
1. Navigate Inside Worksheets
Tab/Shift+Tab
Move one cell to the right / to the left in a worksheet.
1. Navigate Inside Worksheets
Ctrl+Arrow Keys
Move to the edge of next data region (cells that contains data)
1. Navigate Inside Worksheets
Home
Move to the beginning of a row in a worksheet.
1. Navigate Inside Worksheets
Ctrl+Home
Move to the beginning of a worksheet.
1. Navigate Inside Worksheets
Ctrl+End
Move to the last cell with content on a worksheet.
1. Navigate Inside Worksheets
Ctrl+f
Display the Find and Replace dialog box (with Find selected).
1. Navigate Inside Worksheets
Ctrl+h
Display the Find and Replace dialog box (with Replace selected).
1. Navigate Inside Worksheets
Shift+F4
Repeat last find.
1. Navigate Inside Worksheets
Ctrl+g (or F5)
Display the ‘Go To’ dialog box.
1. Navigate Inside Worksheets
Ctrl+Arrow Left/Ctrl+Arrow Right
Inside a cell: Move one word to the left / to the right.
1. Navigate Inside Worksheets
Home/End
Inside a cell: Move to the beginning / to the end of a cell entry.
1. Navigate Inside Worksheets
Alt+Arrow Down
Display the AutoComplete list e.g. in cell with dropdowns or autofilter.
1. Navigate Inside Worksheets
End
Turn ‘End’ mode on. In End mode, press arrow keys to move to the next nonblank cell in the same column or row as the active cell. From here use arrow keys to move by blocks of data, home to move to last cell, or enter to move to the last cell to the right.
2. Work with Data Selections / Select Cells
Shift+Space
Select the entire row.
2. Work with Data Selections / Select Cells
Ctrl+Space
Select the entire column.
2. Work with Data Selections / Select Cells
Ctrl+Shift+* (asterisk)
Select the current region around the active cell.
2. Work with Data Selections / Select Cells
Ctrl+a (or Ctrl+Shift+spacebar)
Select the entire worksheet or the data-containing area. Pressing ctrl+a a second time then selects entire worksheet.
2. Work with Data Selections / Select Cells
Ctrl+Shift+Page Up
Select the current and previous sheet in a workbook.
2. Work with Data Selections / Select Cells
Ctrl+Shift+o
Select all cells with comments.
2. Work with Data Selections / Select Cells
Shift+Arrow Keys
Extend the selection by one cell.
2. Work with Data Selections / Select Cells
Ctrl+Shift+Arrow Key
Extend the selection to the last cell with content in row or column.
2. Work with Data Selections / Select Cells
Shift+Page Down/Shift+Page Up
Extend the selection down one screen /up one screen.
2. Work with Data Selections / Select Cells
Shift+Home
Extend the selection to the beginning of the row.
2. Work with Data Selections / Select Cells
Ctrl+Shift+Home
Extend the selection to the beginning of the worksheet.
2. Work with Data Selections / Select Cells
Ctrl+Shift+End
Extend the selection to the last used cell on the worksheet (lower-right corner).
2. Work with Data Selections / Manage Active Selections
F8
Turn on extension of selection with arrow keys without having to keep pressing shift.
2. Work with Data Selections / Manage Active Selections
Shift+F8
Add another (adjacent or non-adjacent) range of cells to the selection. Use arrow keys and shift+arrow keys to add to selection.
2. Work with Data Selections / Manage Active Selections
Shift+Backspace
Select only the active cell when multiple cells are selected.
2. Work with Data Selections / Manage Active Selections
Ctrl+Backspace
Show active cell within selection.
2. Work with Data Selections / Manage Active Selections
Ctrl+. (period)
Move clockwise to the next corner of the selection.
2. Work with Data Selections / Manage Active Selections
Enter/Shift+Enter
Move active cell down / up in a selection.
2. Work with Data Selections / Manage Active Selections
Tab/Shift+Tab
Move active cell right / left in a selection.
2. Work with Data Selections / Manage Active Selections
Ctrl+Alt+Arrow Right/Ctrl+Alt+Arrow Left
Move to the right / to the left between non-adjacent selections (with multiple ranges selected).
2. Work with Data Selections / Manage Active Selections
Esc
Cancel Selection.
2. Work with Data Selections / Select inside cells
Shift+Arrow Left/Shift+Arrow Right
Select or unselect one character to the left / to the right.
2. Work with Data Selections / Select inside cells
Ctrl+Shift+Arrow Left/Ctrl+Shift+Arrow Right
Select or unselect one word to the left / to the right.
2. Work with Data Selections / Select inside cells
Shift+Home/Shift+End
Select from the insertion point to the beginning / to the end of the cell.
3. Insert and Edit Data / Undo/Redo Shortcuts
Ctrl+z
Undo last action (multiple levels).
3. Insert and Edit Data / Undo/Redo Shortcuts
Ctrl+y
Redo last action (multiple levels).
3. Insert and Edit Data / Work with Clipboard
Ctrl+c
Copy contents of selected cells.
3. Insert and Edit Data / Work with Clipboard
Ctrl+x
Cut contents of selected cells.
3. Insert and Edit Data / Work with Clipboard
Ctrl+v
Paste content from clipboard into selected cell.
3. Insert and Edit Data / Work with Clipboard
Ctrl+Alt+v
If data exists in clipboard: Display the Paste Special dialog box.
3. Insert and Edit Data / Work with Clipboard
Ctrl+Shift+[+]
If data exists in clipboard: Display the Insert dialog box to insert blank cells.
3. Insert and Edit Data / Edit Inside Cells
F2
Edit the active cell with cursor at end of the line.
3. Insert and Edit Data / Edit Inside Cells
Alt+Enter
Start a new line in the same cell.
3. Insert and Edit Data / Edit Inside Cells
Enter
Complete a cell entry and move down in the selection. With multiple cells selected: fill cell range with current cell.
3. Insert and Edit Data / Edit Inside Cells
Shift+Enter
Complete a cell entry and move up in the selection.
3. Insert and Edit Data / Edit Inside Cells
Tab/Shift+Tab
Complete a cell entry and move to the right / to the left in the selection.
3. Insert and Edit Data / Edit Inside Cells
Esc
Cancel a cell entry.
3. Insert and Edit Data / Edit Inside Cells
Backspace
Delete the character to the left of the insertion point, or delete the selection.
3. Insert and Edit Data / Edit Inside Cells
Delete
Delete the character to the right of the insertion point, or delete the selection.
3. Insert and Edit Data / Edit Inside Cells
Ctrl+Delete
Delete text to the end of the line.
3. Insert and Edit Data / Edit Inside Cells
Ctrl+; (semicolon)
Insert current date.
3. Insert and Edit Data / Edit Inside Cells
Ctrl+Shift+: (colon)
Insert current time.
3. Insert and Edit Data / Edit Inside Cells
Ctrl+t
Show all content as standard numbers. (So 14:15 becomes 14.25 etc for the entire file) To undo press ctrl + t again
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+d
Fill complete cell down (Copy above cell).
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+r
Fill complete cell to the right (Copy cell from the left).
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+”
Fill cell values down and edit (Copy above cell values).
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+’ (apostrophe)
Fill cell formulas down and edit (Copy above cell formulas).
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+l
Insert a table (display Create Table dialog box).
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+-
Delete Cell/Row/Column Menu
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+- with row / column selected
Delete row / delete column.
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+Shift++
Insert Cell/Row/Column Menu
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+Shift++ with row / column selected
Insert row/ insert column.
3. Insert and Edit Data / Edit Active or Selected Cells
Shift+F2
Insert / Edit a cell comment.
3. Insert and Edit Data / Edit Active or Selected Cells
Shift+F10, then m
Delete comment.
3. Insert and Edit Data / Edit Active or Selected Cells
Alt+F1
Create and insert chart with data in current range as embedded Chart Object.
3. Insert and Edit Data / Edit Active or Selected Cells
F11
Create and insert chart with data in current range in a separate Chart sheet.
3. Insert and Edit Data / Edit Active or Selected Cells
Ctrl+k
Insert a hyperlink.
3. Insert and Edit Data / Edit Active or Selected Cells
enter (in a cell with a hyperlink)
Activate a hyperlink.
3. Insert and Edit Data / Hide and Show Elements
Ctrl+9
Hide the selected rows.
3. Insert and Edit Data / Hide and Show Elements
Ctrl+Shift+9
Unhide any hidden rows within the selection.
3. Insert and Edit Data / Hide and Show Elements
Ctrl+0 (zero)
Hide the selected columns.
3. Insert and Edit Data / Hide and Show Elements
Ctrl+Shift+0 (zero)
Unhide any hidden columns within the selection*.
3. Insert and Edit Data / Hide and Show Elements
Ctrl+` (grave accent)
Alternate between displaying cell values and displaying cell formulas. Accent grave /not a quotation mark.
3. Insert and Edit Data / Hide and Show Elements
Alt+Shift+Arrow Right
Group rows or columns.
3. Insert and Edit Data / Hide and Show Elements
Alt+Shift+Arrow Left
Ungroup rows or columns.