exam Flashcards
Sole trader
- Individual owners of a business
- Entitled to keep all profits of the business after tax
- Liable for all losses (Unlimited liability)
Sole trader
advantages/disadvantages
advantages
- Simple and inexpensive to established
- Owner has total control of the business
- Minimal government regulation
disadvantages
- Unlimited liability
- Harder to get finances
- Reliant on the knowledge and skill
Partnership
It’s a business owned between 2-50 people
Either partner is jointly liable for the debts in the business (unlimited liability)
Most partnerships have a partnership agreement between the parties
Two types of partnerships
General partnership
All partners are equally responsible for the management of the business and each has unlimited liability
Limited partnership
Liability of one or more partners is limited. Silent partners can be apart of the business partnership but are not involved in the day to day running of the business
Partnership
advantages/disadvantages
advantages
- Inexpensive and simple to start
- Risk is shared
- Minimal government regulations
disadvantages
- Liable for debts caused by other partners
- could be threatened by one partner leaving
- Potential personality clashes
Company
- Separate legal entity,
- Limited liability
- Same rights as a natural person
- has perpetuity (ongoing life) - must keep financial records for at least 7yrs
Two types of companies
Private limited companies
Many sole traders/partnerships become private limited companies due to expansion and the opportunity to gain protection by limited liability
Can have up to 50 shareholders
Public listed company
An organisation listed on the Australian stock exchange and any individual can buy shares
Run by a board of directors
Company
advantages/disadvantages
advantages
- Limited liability
- Business will still continue if a shareholder leaves or passes away
- Separate legal entity
disadvantages
- Complex to start expensive establishments costs
- Higher degree of government control and reporting requirements (private limit comp)
Social enterprise
A business that uses strategies to improve human wellbeing or the environment rather than maximise PROFIT for its owners/shareholders
Government business enterprise
- Business run and directed by the government and their aim is to maximise profit
- Operates in the public sector
3 characteristics of GBE’s
- The government controls the business
- The business is engaged in commercial activities
- The business is a separate legal entity to the government department
business objectives
Financial objectives:
The desired financial performance of the business
- profit
- growing sales
- improving market share
- increasing productivity
business objectives
Market share:
Proportion or percentage of the market (and total sales) controlled by the business
business objectives
Marketing objectives:
Creation of demand for your good or service
Maximise the appeal of your good or service to the most people possible
business objectives
Social objectives:
- Role of business in the community
- Above and beyond your legal objectives
- Can also be achieved via workplace policies
- equal opportunity policies
- Anti discrimination
policies
business objectives
Shareholder expectations:
Owners of the company, can own the whole part or shares in a business
Stakeholders
An individual/group that has a direct interest in the activities of the business. (can be shareholders, employees, customers, suppliers)
Macro environment
The conditions that a business operates in that they have no control over
Operating environment
The environment immediately external to a business to which it has close interaction with when conducting business
Internal environment
The areas of a business that have control over
Stakeholders
Mangers
Those in changer of sections of an organisation
Stakeholders
employees
The workers in a business who are paid an income in exchange for their labour
Stakeholders
shareholders
People who have invested
money in a company
Stakeholders
Customers
People who purchase the goods and/or services that are made by the business
Stakeholders
suppliers
People or businesses who provide the goods and/or services that are demanded by other businesses
Stakeholders
Trade unions
Bodies that represent the interests of workers
Possible conflicts between stakeholders
Employees and shareholders
Employees require safe working conditions and reasonable wages
BUT
this reduces businesses profits and dividends to shareholders
Possible conflicts between stakeholders
Management and customers
Management may try to maintain profit and a high dividend to satisfy shareholders
BUT
this will upset customers who want to pay reasonable prices for products
Possible conflicts between stakeholders
Management and
community
Management may decide to cut costs by not completing maintenance
BUT
but this could endanger the community
Possible conflicts between stakeholders
Suppliers and community
Suppliers want to get paid quickly and fairly
BUT
the may use unethical practices which will upset the community
Possible conflicts between stakeholders
Management and suppliers
Management wants to reduce costs to increase profit
BUT
suppliers may charge higher prices for ethical material
Corporate social responsibility
The obligation that a business has over and above the legal responsibilities to the wellbeing of employees, customers, shareholders, the community and the environment
management responsibility
Operations
- Running of business
- Responsible for the protection of the business product or the provision of a service
management responsibility
Finance
Responsible for managing the financial aspect of the business
management responsibility
Human Resources:
- Responsible for coordinating all activities from acquiring to terminating (hiring/firing) employees in the business
- Manages the relationship between employer and employee
- Focus on employee motivation, staff retention, staff reviews
management responsibility
Sales and marketing
Includes developing products, pricing, promoting distributing and promoting products to customers
management responsibility
Technology support
Responsible for installing and maintaining technology, as well as providing assistance to the users of technology in the business
- Autocratic management style
- All decision making is centralised
- Communication is one way (downward)
- Managers are in full control and want to retain authority
- No input from employees
Autocratic
advantages/disadvantages
advantages
- Decision making is quick
- Suits high risk and difficult decisions
disadvantages
- Discourages teamwork
- Low motivation and job satisfaction for employees
- Persuasive Management style
Management make the decision and then persuade employees of the benefit of that decision
- manger has control and authority
- focused on achieving the task
Persuasive
advantages/disadvantages
advantages
- Suits high risk decision
- Employees have a clear idea of what they have to achieve
disadvantages
- No input from workers into the decision making process
- Workers may feel alienated not respected
- Consultative Management style
Management consult with employees about the issue/ process, but the manager makes the final decision based on suggestions and input received.
Consultative
advantages/disadvantages
advantages
- lots of ideas from employees, which help in the decision making outcome
- Is a motivator and increase job satisfaction
disadvantages
- Time consuming
- Employees will be upset if management does not take on their ideas
- Participative management style
- Managers work closely with employees, to get them to work together to improve the businesses overall performance
- Encourages employees to share in the decision making and problem solving tasks
Participative
advantages/disadvantages
advantages
- Positive employer/employee relationship (less likely for conflict)
- High levels of motivation and job satisfaction
disadvantages
- Can take a long time to reach a decision as everyone needs to be considered
- Internal conflicts may arise, employees given to much power
- Laissez Faire management style
- Employees assume total responsibility for control of workplace operations
- Management does not play a central decision making role in the organisation and employees are empowered to make decisions
Laissez Faire
advantages/disadvantages
advantages
- Employees feel a sense of ownership
- Open communication lines and people are valued
disadvantages
- Loss of control by managers
- Personal conflicts may impact the achievements of business outcomes
Contingency management theory/situational approach:
Is the need for managers to adapt their management style to suit the situation at hand
the appropriateness of management styles
- Nature of task
- Easy = autocratic
- Complex = participative (teamwork)
the appropriateness of management styles
- Time that is available
- If you have limited time = autocratic, persuasive
- If you have lots of times = consultative, participative, laissez faire
the appropriateness of management styles
- The experience and skill level of employees
Lots of experience = Laissez Faire
the appropriateness of management styles
- Managers experience
Finding your management style
the appropriateness of management styles
- Managers and staff
Personality, experience, values, beliefs, skills
Management skills
The abilities or skills that a manager uses to achieve a business objectives.
Relationship between management style and skill
The type of management style a manger selects determines the management skills they will need
Management skills
1. Communication
- Is the transfer of information from a sender to receiver
- Can be used to help explain a vision, outline changes and ask for opinions
- Nonverbal communication (body language, visual)
- Verbal communication (written, oral form)
Management skills
2. Delegation
Is the ability to transfer authority and responsibility from a manager to an employee to carry out specific activities
Management skills
3. Planning
The ability to define business objectives and decide on methods and strategies to achieve them also helps with long term planning of the business
Strategic planning
- long term planning
- 2-5 years
tactical planning
- Flexible, adopting planning 1-2 years
- Helps achieve the strategic planning
operational planning
- Short term planning
- Specific details on how the business can conduct in the short term
Management skills
4. Leading
Is the skill of a manager when guiding workers towards achieving the goal of the business
- motivator
- good communicator
- role model
Management skills
5. Decision making
Is a multi step approach where a selection is made between a range of alternatives
Management skills
6. Interpersonal skills
Skills used everyday to communicate and interact with other people both individually and groups (understanding the other person)
Corporate culture
The shared values and beliefs and behaviours of the people in the business
Official corporate culture
The preferred values, beliefs and behaviours of the people, within a business stated in official documents like a company motto or mission statement
Real corporate culture
How things actually operate, the actual values and beliefs presented in the company
Strategies to develop corporate culture
The creation of a vision statement
- Vision statement → the future vision for the business (aspirational)
- Mission statement → written statement that defines a business core purpose and focus
- Values statement → the values of the organisation
Strategies to develop corporate culture
Establish management structures
linking management and structures help employees function and shape corporate cultures
Strategies to develop corporate culture
choice of management style
autocratic
ects
Strategies to develop corporate culture
Implementation of policies
policy is a detailed process, procedures and rules that must be observed
Strategies to develop corporate culture
Branding of the business
it represents the way customers view the business
Strategies to develop corporate culture
People
employing the right people that suit the business
Strategies to develop corporate culture
Physical environment and material symbols
Physical environment and material symbols
Strategies to develop corporate culture
rituals
Employees of the week, Christmas parties
Business objectives
The stated, measurable targets of what a business wants to achieve
all business objectives must consider stakeholders in the business and how the objective will effect/influence them
What a HRM can’t do
- They can’t tell other departments about what work needs to be done
- They have the authority to advise NOT to direct other line managers
Management by Objective (MBO)
- The process of setting goals using SMART principles which relate to the employees key area of responsibility.
- Creates a sense of direction and provides a measure to assess an employee’s work performance
Adapting to MBO theory
It helps all members of the organisation achieve personal objectives and business objectives
Employee engagement
The commitment employees feel towards a business based on identifying the values, visions, objectives and the way the business operates
Motivation
- It’s what drives a person to do things a certain way or to achieve a certain goal
Maslow’s Hierarchy of Needs
info
- Abraham Maslow (1908-1970)
- hierarchy of needs is a sequence of human needs in order of importance and you can’t move up between needs unless the basic need has been satisfied
Maslow’s theory is important in a business because…
businesses have to create workplaces that attempt to satisfy all the needs of the employees
if they don’t the employee will become unmotivated and chose to leave
MHN
physiological needs
food, water, warmth, rest
- providing a job
- fair wages
MHN
safety needs
security, safety
- job security
- business is following OH&S policies
MHN
belonging and love needs
intimate relationships, friends
- being part of a team
- friendly work associates
MHN
esteem needs
feeling of accomplishment
- job title
- promotions
- job recognition
MHN
self-actualisation
achieving one’s full potential
- challenging work allowing for creativity
- opportunity for personal growth
Locke and Latham’s - Goal setting theory
info
Is based on the idea that employees are more likely to be motivated if they are able to strive for specific goals and can be rewarded for achieving these goals
Feedback of employees is vital to this model
LL
In order to motivate the goal must be
- specific
- clear
- provide a challenge to the employee
Locke and Latham’s 5 goal setting principles
- task complexity
- clarity
- challenge
- commitment
- feedback
LL
Task complexity
understanding the task at hand and how difficult or easy is the task is for employees to achieve
LL
Clarity
how clear is the goal, do the employees know what to do to achieve the task
LL
Challenge
what level of challenge is there and is it achievable
LL
Commitment
how committed are the employees in achieving the goal
LL
Feedback
Continuous, are we moving towards achieving the goal (reviews/performance)
Benefits of goal setting theory
- ensure that all employees have closely aligned goals and have a high level of financial success
- Employees become energised and empowered
- Improvement in team collaboration
Lawrence and Nohria - Four drives Theory
info
- based on an understanding of human physiological and the strength of this differs between individuals over time
- If one dominates it can affect personal and business outcomes
4DT
Identify 4 basic motivational needs
Drive to acquire
Drive to bond
Drive to comprehend/learn
Drive to defend
4DT
drive to acquire
Basic need - clothing, shelter, water, food
Complex need - Status, promotion power
- The drive to “have things”
- Reward system (financial or personal)
- promotions
4DT
Drive to bond
- Connection with peers
- Build relationships
- To be apart of something
- focus on real corporate culture
4DT
drive to comprehend/learn
- People need to understand whats going on around them
- create jobs and learning opportunity for employees
- degree of job satisfaction
4DT
drive to defend
- Motivate by defending Friends, team/colleague and job
- providing a clear direction
- Link to fear and change
- Creates fair strategies so employees know where they stand
Comparing motivational theories
Hierarchy of Needs (Maslow) and Goal Setting Theory (Locke and Latham)
Similarities
- Both have 5 key components
- GST could lead to MH’s level of self esteem being achieved
- Both set challenging goals - particularly in reference to higher order needs (esteem and self actualisation)
Differences
- GST is about achieving specific goals, MH is about satisfying needs of individuals
- GST has a time frame where as MH is on going
Comparing motivational theories
Hierarchy of Needs (Maslow) and Four Drives Theory (Lawrence and Nohira)
similarities
- Both relate to satisfaction
- MH’s belonging relates to 4D’s drive to bond
- Both theories can have a dominant motivator at any particular moment
differences
- MH has 5 levels where as 4D has 4
- MH must progress each level individually, 4D its possible to work towards more than one drive at a time
- MH is sequential, 4D is not
Comparing motivational theories
Goal Setting Theory (Locke and Latham) and Four Drives Theory (Lawrence and Nohira)
similarities
- Goal setting is linked to the drive to acquire
- The drive to learn and comprehend is similar to obtaining feedback
Differences
- GST is to set goals where as 4D is to satisfy the drives
Motivational strategies
Different motivation strategies for different times for different people it’s not a one size fits all,
Business can use both financial and non financial strategies to motivate employees
financial Performance related pay
Is a financial reward to employees whose work is considered to have reached a required standard or above the standard.
financial Performance related pay
Pay increase
- When an employee starts a job their rate of pay is either negotiable in an employment contract or set by an award.
- After a period of time an employer may offer pay rise to people who work hard or add value to the business
financial Performance related pay
Bonuses
One off payment to an employee or group of employees for achieving a particular target or special effort usually a one off incentive
financial Performance related pay
Commission
In an amount paid for accomplishing a sale. It’s generally a fixed percentage of the price.
financial Performance related pay
Share Plans
A registered company (both public and private) can offer shares of its business to its staff
financial Performance related pay
Profit sharing
- Instead of giving employees shares a company can offer a percentage of profits to its employees
- will increase the overall goal of increasing profit so everyone can share it.
financial Performance related pay
Gainsharing
Is the method of rewarding employees for making suggestions that improve productivity in the business. The savings that are achieved are given back to the employees.
financial Performance related pay
advantages/diadvaatges
advantages
- Tangible way of recognising achievement
- Encourages goal setting to not be too hard
- Can improve productivity levels
diadvaatges
- Reduces equality in employees
- Acts to demotivate if goals are too challenging
- Short term focus
Non-financial motivators
Career advancement
- Promoting people to more senior positions that gives them more motivation, responsibility and authority.
- Employees need to demonstrate good work habits over an extended period of time before being considered for a promotion
Non-financial motivators
Job enlargement
This involves making a job bigger or more challenging by combining various operations at a similar level (horizontal)
Non-financial motivators
Job enrichment
This involves vertically expanding the job by increasing its depth of content as well as the degree of control the job holder has over their work.
Non-financial motivators
Job rotation
Workers move between jobs to increase the variety of work and also to create a more flexible workforce
Non-financial motivators
advantages/diadvaatges
advantages
- Acts as a reward for past performance
- Helps retain good employee
diadvaatges
- Employees may be promoted over their capable level
- Feeling of unrest if promotion was not warranted or not carried out in a fair manner
Investment in training
- Employees gaining skills and job knowledge through training and job experience.
- It’s important to train employees so they can do tasks properly.
- short term the workers performance is likely to improve
- long term employees may be grateful for the improvement in their skill level and may remain loyal to the business
Investment in training
advantages/diadvaatges
advantages
- Demonstrates that you want to advance your employees career
- Creates a sense of loyalty and positive corporate culture
diadvaatges
- Expensive investment
- Highlight where you have problems
Support and sanction (reward and punishment)
Support
- An important motivating factor is the feeling that employees are supported, encouraged and acknowledged for their work performance and have job security
- Frequent and positive communication between managers and subordinates
Support and sanction (reward and punishment)
Sanction
- Often won’t take job role seriously until they are threatened with some form of sanction for their unacceptable or poor performance
- can take the form of a Reprimand, counselling, dismissal (no job)
- short-term
Support and sanction (reward and punishment)
advantages/diadvaatges
advantages
- Employees who feel supported by their manager and the business are likely to work more diligently
- Sanctions can act as a motivator
- Support does not cost the business money
diadvaatges
- Support needs a positive corporate culture
- Support relies on manger exercising good communication skills
- Imposing sanctions acts only as a potential short term motivator
Training
- The process of teaching staff to perform their job more productively.
- providing people with the knowledge and skills they need to do a job
Development
The process designed to build up the skills necessary for future work activities and responsibilities, includes preparing employees for longer term opportunities
Organisational Analysis
The entire business is analysed to decide what training activities are needed to best achieve the strategic objective
Task Analysis
The individual job and task required to perform that job are analysed to determine whether any specific skills are required for a successful performance
Person Analysis
Each employee is assessed to determine what kind of training is required. This helps establish training and development objectives.