Exam 5 - Technology

Question 1

The term _____ data refers to the records remaining in the old system after replacement.

a) limitation
b) obsolete
c) deleted
d) legacy
e) legal

Answer 1

d. legacy

Question 2

_____ is a set of open standards for tagging information so that it can be transmitted via Internet protocols and readily interpreted by disparate computer systems.

a) JPG
b) HIPAA
c) HTML
d) XML
e) SQL

Answer 2

d. XML

Question 3

The acronym RAID is a:

a) Read Archival Institutional Data
b) Redundant Assortment of Insufficient Data
c) Redundant Array of Independent Disks
d) Reassignment Authenticity Independent Data
e) Reassignment Audit of Insignificant Data

Answer 3

c. Redundant Array of Independent Disks

Question 4

_____ is a form of fraud in which an attacker masquerades as a reputable entity or person in email or other communication channels.

a) Malware
b) Phishing
c) Pirating
d) Spamming
e) Benchmarking

Answer 4

b. Phishing

Question 5

Data _____ are designed to support decision-making in an organization so queries and analyses can be performed without disturbing the content of data in native applications.

a) archives
b) centers
c) captures
d) warehouses
e) platforms

Answer 5

d. warehouses

Question 6

_____ is a mathematical process performed by special computer software for scrambling plain text and other digital information for security purposes

a) Phishing
b) Discovery
c) Emulation
d) Encryption
e) Coding

Answer 6

d. encryption

Question 7

_____ is the extent to which a given recordkeeping medium retains its physical and chemical properties, or the period of time during which the medium remains useful for its intended purpose.

a) Media stability
b) Media conversion
c) Life expectancy
d) Native format
e) Migration

Answer 7

a. media stability

Question 8

A data backup technique in which data recorded on disk drives is copied onto identical media for ease of restoration is:

a) cropping
b) mirroring
c) vaulting
d) spoliation
e) outsourcing

Answer 8

b. mirroring

Question 9

A statement formulated by a person seeking information from a recordkeeping system defining the information or records sought is a search:

a) structure
b) taxonomy
c) query
d) production
e) request

Answer 9

c. query

Question 10

_____ is the process of two or more people or organizations working together to complete a task or achieve a goal.

a) Reporting
b) Planning
c) Decision making
d) Collaboration
e) Operationalization

Answer 10

d. collaboration

Question 11

The most common size microfilm used for filming business documents is:

a) 105mm
b) 35mm
c) 8mm
d) 22mm
e) 16mm

Answer 11

e. 16mm

Question 12

Records may be removed from a decommissioned system only:

a) if the system manager feels they are no longer needed.
b) if they have not been migrated to a new system.
c) in accordance with retention schedule guidelines.
d) when the activity the system supported is completed.
e) following implementation and testing of a replacement system.

Answer 12

c. in accordance with retention schedule guidelines

Question 13

Phishing schemes and viruses are typical _____ issues.

a) version rendering
b) vendor management
c) planning and deployment
d) archival
e) security

Answer 13

e. security

Question 14

Which of the following is used by the operating system to track data scattered on a disk?

a) Search tools
b) Log files
c) File allocation tables
d) File servers
e) Protocols

Answer 14

c. file allocation tables

Question 15

A limitation of the ___ systems development methodology is that information learned in one phase requires cycling back to a previous phase.

a) waterfall
b) agile
c) unified
d) collaboration
e) rapid

Answer 15

a. waterfall

Question 16

A ____ is an early sample, model, or release of a product built to test a concept or process or to act as a thing to be replicated or learned from.

a) server
b) device
c) pattern
d) prototype
e) standard

Answer 16

d. prototype

Question 17

To ensure that information in a system is available to users within anticipated time frames, it is important to set specific system ____ requirements.

a) disposition
b) documentation
c) recovery
d) back-up
e) performance

Answer 17

e. performance

Question 18

A graphic display of the logic and flow of processes that helps analyze how problems occur and how processes can be improved is a:

a) Gantt chart
b) flowchart
c) histogram
d) Pert chart
e) Project diagram

Answer 18

b. flowchart

Question 19

When evaluating outside vendors for aservice, creating a(an) ___ is considered an informal approach in gathering data.

a) assessment
b) RFI
c) Requisition
d) FTP
e) SOP

Answer 19

b. RFI

Question 20

The agile systems development methodology:

a) initially creates a list of features and then builds the system feature by feature.
a) less documentation.
b) employs five clearly defined development steps.
c) requires frequent meetings of all participants
d) involves a very small team that performs all systems development work.
e) stresses continuous learning and just-in-time decision making

Answer 20

c. requires frequent meetings of all participants

Question 21

Robotics, vision systems, natural language processing, learning systems, and neural networks are examples of:

a) machine learning
b) knowledge management
c) complex systems
d) competitive intelligence
e) artificial intelligence

Answer 21

e. artificial intelligence

Question 22

Image quality in video conferencing is affected by the:

a) size of the monitor
b) experience of the users
c) number of sites
d) transmission bandwidth
e) transmission media

Answer 22

d. transmission bandwidth

Question 23

______ identify the top-level abstractions that underlie IT systems and allow the architectures of existing and future systems to be compared.

a) Meta models
b) Systems configurations
c) Reference models
d) Survey diagrams
e) Taxonomies

Answer 23

c. Reference models

Question 24

A ____ strategy, used when upgrading software, allows testing a working version of the new system prior to organizational deployment.

a) governance
b) parsed
c) direct cutover
d) pilot conversion
e) parallel conversion

Answer 24

d. pilot conversion

Question 25

A knowledge base consists of: a) facts, images, and interface. b) facts, assumptions, and rules. c) answers and assumptions. d) answers and logic. e) probabilities and outcomes.

Answer 25

b. facts, assumptions, and rules.

Question 26

A benefit of presentation graphics software is the ability to: a) prepare text easily b) impress an audience c) integrate with images d) display data in charts and graphs e) insert hyperlinks to other documents

Answer 26

d) display data in charts and graphs

Question 27

One component of the system development life cycle (SDLC) is: a) strategy b) design c) retention d) storage e) retiring

Answer 27

b. design

Question 28

The sequence of events in a project that takes the longest time to complete is the: a) constraint b) backward pass c) critical path d) duration e) noncritical path

Answer 28

c. critical path

Question 29

A table of contents for an electronic storage medium is a (an): a) pointer b) directory c) ASCII table d) file hierarchy e) vocabulary

Answer 29

b. directory

Question 30

``` Question 1 _____ systems are designed to capture, route, and organize electronic documents on an enterprise-wide scale. a) COLD b) EDMS c) DBMS d) CAD e) DMB ```

Answer 30

b. EDMS

Question 31

The main purpose of _____ is to enable an application to work better by preserving a history of Web pages a user had visited previously. a) cookies b) portals c) attributes d) categorization e) taxonomies

Answer 31

a. cookies

Question 32

A widely used coding scheme that specifies bit patterns for computer-processible information is: a) HTML b) ASCII c) XML d) JPEG e) PDF

Answer 32

b. ASCII

Question 33

File _____ software enables the user to visually organize file names and directories. a) builder b) optimization c) manager d) directory e) audit

Answer 33

c. manager

Question 34

A management information system designed to handle large volumes of routine, recurring actions is a(an) _____ system. a) applications-processing b) transaction-processing c) operations-processing d) executive support e) routine support

Answer 34

b. transaction-processing

Question 35

A(An) _____ specifies the location of publicly available information on the Internet. a. search engines b. uplink c. URL d. HTML e. PDF

Answer 35

c. URL

Question 36

_____ can cause internal computer power problems in an office. a) A modem dysfunction b) A circuit overload c) Encryption d) Pitted Disk Syndrome (PDS) e) Dual core processors

Answer 36

b. a circuit overload

Question 37

In addition to conformity with records retention schedules, a RIM audit may consider: a) staffing numbers b) security of records c) RIM budget d) disciplinary procedures e) job descriptions

Answer 37

b. security of records

Question 38

When evaluating a new ECM, the most important element to consider is the: a) color of the source documents b) location of existing records c) effectiveness of the new system d) intrinsic value of the records e) amount of space saved

Answer 38

c. effectiveness of the new system

Question 39

When using ____, physical storage spans multiple servers and the physical environment is typically owned and managed by a hosting company. a) cloud storage b) file share c) ECM d) record center e) LAN

Answer 39

a. cloud storage

Question 40

Some organizations make the decision not to map all ESI but only data they deem: a) a risk to the organization b) inactive c) active d) recoverable e) professional in nature

Answer 40

a. a risk to the organization

Question 41

Changes in _____ can render previously recorded information unusable. a) migration b) servers c) software d) retention e) users

Answer 41

c. software

Question 42

Categorization software products employ synonym lists, pattern matching algorithms, word clustering, and word _____ to analyze a document’s content and identify key words for indexing purposes. a) dictionaries b) proximities c) images d) counts e) rules

Answer 42

b. proximites

Question 43

ISO ______ is a framework of policies and procedures that includes all legal, physical, and technical controls involved in an organization's information risk management processes. a) 15489 b) 74009 c) 89541 d) 27001 e) 26773

Answer 43

d. 27001

Question 44

What type of photographic negative should never be frozen while attempting to stabilize water damage? a) gelatin dry plates b) collodion wet plates c) acetate d) nitrate e) silver halide

Answer 44

a. gelatin dry plates [plates have a photo on them so freezing it will separate the photo from the plate]

Question 45

____ software typically has no licensing fee, is not proprietary, and permits users access to sources code. a) Office suite b) Wiki c) Enterprise content management d) Web 2.0 e) Open source

Answer 45

e) open source

Question 46

A ______ is a digital audio file made available on the internet for downloading to a computer or mobile device. a) voicemail b) podcast c) wiki d) blog e) firewall

Answer 46

b) podcast

Question 47

Systems designed to create, manage, store, preserve, and deliver information in electronic form are: a) ISO b) ECM c) SQL d) RMA e) ERP

Answer 47

b) ECM

Question 48

In conducting a requirements analysis for ECM systems, the key departments involved should include: a) legal, marketing and sales b) legal, compliance, RIM, and IT c) library services, compliance, and marketing d) human resources, compliance, and accounting e) human resources, accounting and marketing

Answer 48

b) legal, compliance, RIM and IT

Question 49

A(An) ____ microform scanner supports high-volume digitization of micro images. a) production-level b) reader-printer c) microfilm reader d) offline COM e) enlarger printer

Answer 49

a) production-level

Question 50

A web portal is an example of a(an): a) method of content management b) web page c) integrated database d) portable document format e) convenience copy

Answer 50

b) web page

Question 51

____ is used when there is no backward compatibility or an export/import gateway to move records from a legacy application to a new system. a) Deletion b) Copying c) Migration d) Reformatting e) Transfer

Answer 51

c) Migration

Question 52

For document security purposes, a thin label with a programmable integrated circuit and antenna is a ____ device. a) radio frequency identification b) barcode c) magnetic tracking strip d) range searching e) remote diagnostic

Answer 52

a) radio frequency identification

Question 53

A faint pattern added to a digital image for identification purposes is a: a) document map b) tag c) watermark d) markup e) highlight

Answer 53

c) watermark

Question 54

Virtual private networks are used by many businesses and government agencies because they provide: a) free access to the internet b) intranet technology c) the ability to create virtual documents d) website security e) safe business to business transactions

Answer 54

e) safe business to business transactions

Question 55

______ is the function of document imaging that requires the most planning, customization, and quality control. a) Scanning b) Indexing c) Sorting d) Filing e) Batches

Answer 55

b) Indexing

Question 56

Tasks associated with operating a document imaging system would not include: a) indexing b) document preparation c) refiling d) silver recovery e) quality assurance

Answer 56

d) silver recovery

Question 57

Converting hard copy records to an electronic format: a) requires minimal technical expertise b) ensures 100% retrieval ratio c) eliminates the need for a retention schedule d) will not be effective if there are non-standard sized documents e) increases the speed of retrieval while decreasing storage space

Answer 57

e) increases the speed of retrieval while decreasing storage space

Question 58

The investigative phase of litigation when the opposing party can obtain access to recorded information believed to be relevant to its case is: a) spoliation b) reference activity c) court investigation d) pre-trial discovery e) continuity

Answer 58

d) pre-trial discovery

Question 59

One of the most significant differences between Web 2.0 and traditional Web 1.0 is greater____ among internet users. a) stability b) collaboration c) confidentiality d) intelligence e) privacy

Answer 59

b) collaboration

Question 60

Transfer of record ownership takes place during the __________process. a) Legal Review b) Business Review c) Disposition Review d) Audit Review e) Archive Review

Answer 60

e) archive review

Question 61

_____ is a form of fraud in which an attacker masquerades as a reputable entity or person in email or other communication channels. a) Malware b) Phishing c) Pirating d) Spamming e) Benchmarking

Answer 61

b. Phishing

Question 62

A computer-to-computer interchange of information using a pre-defined format based on agreed definitions through electronic networks is a(an) _____ interchange. a) system b) electronic data c) electronic network d) electronic document e) network document

Answer 62

b) electronic data

Question 63

_____ is a condition aggravated by high humidity that can seriously and permanently damage microfilm. a) Methylene blue b) Hydrostatic deterioration c) Water absorption d) Splotching e) Mildew

Answer 63

e) Mildew

Question 64

_____ applications are easier to deploy, take up fewer resources, and run faster without the full capabilities of their richer versions. a) Website b) Thin client c) Cloud d) Thick client e) Mobile

Answer 64

b) thin client

Question 65

Varieties of metadata can be described as: a) substantive, system-based, and embedded. b) real and unreal. c) governed and ungoverned. d) system-based, group, and associated. e) language driven, group, and systems.

Answer 65

a) substantive, system-based, and embedded

Question 66

The character storage capacity of a CD-ROM depends on the: a) software used to create the document. b) transfer rates. c) data density. d) number of read-write heads. e) block width.

Answer 66

c) data density

Question 67

A _____ is a federated repository for all the data collected by an enterprise's various operational systems. a) laptop b) file share c) file room d) data warehouse e) offsite records center

Answer 67

d) data warehouse

Question 68

The process of periodically converting electronic records to new file formats or new storage media is: a) reusability b) digital asset management c) printing d) media stability e) data migration

Answer 68

e) data migration

Question 69

Which one of the following categories of government records is expressly covered by the United States Freedom of Information Act (FOIA)? a) Judicial branch b) Executive branch c) Legislative branch d) Archives and Records Management branch e) All records of the federal government

Answer 69

e) All records of the federal government

Question 70

An acquisition policy serves as a basic document to: a) Determine cooperative digital projects and repositories with similar collections. b) Plan preservation priorities by determining areas of importance to the repository. c) Assess potential donations and inform donors looking for a suitable repository for their records. d) Develop public programming and prepare long-term strategic planning. e) Provide information to researchers and external customers.

Answer 70

d) Develop public programming and prepare long-term strategic planning

Question 71

Which of the following is used by the operating system to track data scattered on a disk? a) Search tools b) Log files c) File allocation tables d) File servers e) Protocols

Answer 71

c) file allocation tables

Question 72

An ERMS is different from an EDMS because an ERMS has the ability to: a) allow for assembly of large, compound documents b) maintain an audit trail of actions completed on a document c) render documents into many formats. d) incorporate encryption technology for digital signatures. e) create holds on documents for impending legal action.

Answer 72

e) create holds on documents for impending legal action

Question 73

A _____ allows you to create a secure connection to another network over the internet. a) VPN b) SSO c) MFA d) COM e) RFI

Answer 73

a) VPN

Question 74

____ allows customers and vendors to transfer information into each other's data files a) USB drives b) Encryption c) E-Mail d) EDI e) Authentication

Answer 74

d) EDI

Question 75

Magnetic tapes, USB drives and external hard drives are all examples of ______ storage. a) off-line b) centralized c) near-line d) cloud e) on-line

Answer 75

a) off-line

Question 76

Network ________ is the high-level concepts and frameworks for the physical, methodological, and social components to work together in an organized manner. a) architecture b) attached storage c) operating system d) segmentation e) modeling

Answer 76

a) architecture

Question 77

In computing, information technology _______ is (are) composed of physical and virtual resources that support the flow, storage, processing, and analysis of data. a) software b) hardware c) infrastructure d) cloud e) network

Answer 77

c) infrastructure

Question 78

With electronic records, closed series may consist of _______ data associated with computer applications that have been replaced. a) structured b) unstructured c) legacy d) application e) destruction

Answer 78

c) legacy

Question 79

A(an) ______ database works with traditional database information and complex data types such as diagrams, schematic drawings, video, and sound and text documents. a) structured b) object-oriented c) hierarchical d) social network e) relational

Answer 79

b) object-oriented

Question 80

A data ______ is a subset of a data warehouse in which only a focused portion of the data warehouse information is kept. a) lake b) dictionary c) mine d) repository e) mart

Answer 80

e) mart

Question 81

_____ is a crime in which an imposter obtains key Personally Identifiable Information (PII) to impersonate someone else. a) Virus implementation b) Identity theft c) Malware d) Worm detection e) Degaussing

Answer 81

b) Identity theft

Question 82

A _____ is software that aids in the management of records, especially electronic records, including the use of a file plan for classifying records and a retention schedule for identifying records that are due for destruction. a) COM b) PDF c) SaaS d) RMA e) DMS

Answer 82

d) RMA

Question 83

______ data is difficult to process with traditional database and software techniques and may include both structured and unstructured data. a) Huge b) Big c) Meta d) Access e) Large

Answer 83

b) Big

Question 84

The last phase of the systems development life cycle is: a) Development b) Design c) Maintenance d) Testing e) Planning

Answer 84

c) Maintenance

Question 85

The development of a project plan including task, resources, and timeframes takes place during the _____ phase of the systems development life cycle. a) maintenance b) implementation c) analysis d) planning e) testing

Answer 85

d) planning

Question 86

_______ methodology is a sequential, activity-based process in which one phase of the system development life cycle is followed by another from planning through implementation. a) Waterfall b) Agile c) Rapid application development d) Prototyping e) Milestone

Answer 86

a) Waterfall

Question 87

____ are the detailed set of end-user requests that the system must meet to be successful which are collected during the analysis phase of the SDLC. a) Data error rates b) Installation markers c) Capture processes d) Business requirements e) Knowledge points

Answer 87

d) Business requirements

Question 88

Data ______ is the process of documenting a complex software system design as an easily understood diagram, using text and symbols to represent the way data needs to flow. a) structuring b) mapping c) modeling d) collaboration e) defining

Answer 88

c) modeling

Question 89

A ___ is a standardized set of activities that accomplishes a specific task. a) communications protocol b) click-through c) collocation procedure d) business process e) broadband

Answer 89

d) business process

Question 90

Digital records conversion and migration processes are covered in: a) ISO 50012 b) ISO 15489 c) ISO 13008 d) ISO 14672 e) ISO 72356

Answer 90

c) ISO 13008

Question 91

______ analysis is a research tool used to determine the presence of certain words or concepts within texts and sets of texts. a) Proximity b) Relational c) Unstructured d) Semantic e) Content

Answer 91

e) Content

Question 92

Data ____ is the overall management, usability, integrity, and security of data used in an enterprise. a) preservation b) mapping c) control d) innovation e) governance

Answer 92

e) governance

Question 93

ECM is the strategies, methods, and tools used to capture, manage, store, preserve, and _______ content and documents related to organizational processes. a) develop b) deliver c) classify d) code e) certify

Answer 93

b) deliver

Question 94

A ______ is a predetermined pattern of vertical lines that when read by an optical reader, can be converted to machine-readable language. a) RFID b) blog c) barcode d) BYOD e) folksonomy

Answer 94

c) barcode

Question 95

______ is a digitized, decentralized, immutable ledger for recording the history cryptocurrency transactions. a) Collaboration software b) Biometric sensor c) Virtual reality d) Blockchain e) Edge computing

Answer 95

d) Blockchain

Question 96

_____ software enables you to solve specific problems or perform specific tasks. a) Biomimicry b) Antivirus c) Broadband d) Collaboration e) Application

Answer 96

e) Application