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BA 240 > EXAM 3 > Flashcards

EXAM 3 Flashcards

1
Q

Access

A

Access (AC 1): A computer program that is used to enter, maintain, and retrieve related data in a database.

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2
Q

Access Window

A

Access window (AC 3): The program window that appears when you create a new database or open an existing database.

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3
Q

Add & Delete group

A

Add & Delete group (AC 2): Contains options for adding different types of fields, including text and currency, to a table.

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4
Q

All Access Objects

A

The default category in the navigation pane which lists all the database objects in the pane.

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5
Q

Autonumber

A

An Access data type that automatically assigns a unique number to a record

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6
Q

Backing

A

Backing up a database is the process of making a copy of the database file to protects your database against loss or damage.

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7
Q

Click to Add Column

A

Provides another way for you to add new fields to a table.

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8
Q

Column Selector

A

AKA field selector; selects the entire row which you then can manipulate

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9
Q

Common Field

A

What is used to connect the records in the separate tables that appear in both tables.

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10
Q

Compacting

A

Compacting a database rearranges the data and objects in a database to decrease its file size, thereby making more space available on your disk and letting you open and close the database more quickly.

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11
Q

Create Tab

A

Provides options for creating various database objects, including tables, forms, and reports.

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12
Q

Current Record Box

A

displays the number of the current record as well as the total number of records in the table.

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13
Q

Data type

A

determines what field values you can enter for the field

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14
Q

Database

A

A collection of related tables

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15
Q

database management system (DBMS)

A

database management system (DBMS) (AC 6): A software program that lets you create databases and then manipulate data in them.

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16
Q

Datasheet

A

Displays the table’s content in rows and columns, similar to a table that you create in a Word document or an Excel spreadsheet. Each row will be a separate record in the table, and each column will contain the field values for one field in the table.

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17
Q

Datasheet Selector

A

Click this to select all the records in the table

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18
Q

Fields Tab

A

Provides options for adding, removing, and formatting the fields in a table.

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19
Q

Foreign Key

A

A primary key field from one table that you include as a field in a second table to form a relationship between the two tables.

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20
Q

Form

A

A database object you use to enter, edit, and view records in a database.

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21
Q

Form Tool

A

quickly creates a form containing all the fields in the table, or query, on which you’re basing the form.

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22
Q

ID Column

A

The default primary key field for all new tables.

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23
Q

Layout View

A

In layout view, you can make design changes to the form while it is displaying data, so that you can see the effects of the changes you make immediately.

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24
Q

Pencil Symbol

A

indicates that the record is being edited

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25
Q

Primary Key

A

A field, or collection of fields, whose valise uniquely identify each record in a table.

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26
Q

Query

A

A question you ask about the data stores in a database. In response to a query, Access displays the specific records and fields that answer your question.

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27
Q

Record

A

Set of field values

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28
Q

Record Selector

A

selects the entire column or row, which you then can manipulate..

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29
Q

relational database management system

A

relational database management system (AC 6) data is organized as a collection of tables

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30
Q

Report

A

A formatted printout of the contents of one or more tables or queries in a database.

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31
Q

Report Tool

A

Places all the fields from a selected table, or query, on a report, making it the quickest way to create a report.

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32
Q

Shutter Bar Open/Close Button

A

Allows you to close and open the Navigation Panes; you might want to close the pane so that you have more room on the screen to view the objects contents.

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33
Q

Simple Query Wizard

A

Allows you to select records and fields quickly to display in the query results.

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34
Q

Star Symbol

A

Identifies the second row as the next row available for a new record

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35
Q

Template

A

A predesigned database that includes professionally designed tables, reports, and other database objects that can make it quick and easy for you to create a database.

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36
Q

Text

A

Data type in Acces which allows field values containing letters, digits, and other characters, and which is appropriate for identifying numbers that are never used in calculations

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37
Q

Aggregate Function

A

a function that performs an arithmetic operation on selected records in a database

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37
Q

Aggregate Function

A

a function that performs an arithmetic operation on selected records in a database

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38
Q

And logical operator

A

The logical operator you use in a query when you want a record selected only if two or more conditions are met

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38
Q

And logical operator

A

The logical operator you use in a query when you want a record selected only if two or more conditions are met

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39
Q

Autofilter

A

An Access feature, available by clicking the arrow to the right of a field name in Datasheet view for a table or query, that enables you to quickly sort and display the field’s values in various ways

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39
Q

Autofilter

A

An Access feature, available by clicking the arrow to the right of a field name in Datasheet view for a table or query, that enables you to quickly sort and display the field’s values in various ways

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40
Q

Calculated field

A

A field that you create with an expression that displays the results of the expression in a datasheet, form, or report, but does not exist as a field in the database.

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40
Q

Calculated field

A

A field that you create with an expression that displays the results of the expression in a datasheet, form, or report, but does not exist as a field in the database.

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41
Q

Comparison

A

)- In a query, an operator that asks Access to compare the value in a database field to the condition value and to select all the records for which the relationship is true

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41
Q

Comparison

A

)- In a query, an operator that asks Access to compare the value in a database field to the condition value and to select all the records for which the relationship is true

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42
Q

Condition

A

A criterion, or rule, that determines which records are selected in a query

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42
Q

Condition

A

A criterion, or rule, that determines which records are selected in a query

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43
Q

Design grid

A

The portion of the Query window in Design view in which you specify the fields and record selection criteria for the query you are creating

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43
Q

Design grid

A

The portion of the Query window in Design view in which you specify the fields and record selection criteria for the query you are creating

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44
Q

Editing mode

A

The mode in which you can insert or delete characters in a field value based on the location of the insertion point.

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44
Q

Editing mode

A

The mode in which you can insert or delete characters in a field value based on the location of the insertion point.

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45
Q

Exact match

A

A type of query in which the value in the specified field must match the condition exactly in order for the record to be included in the query results

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45
Q

Exact match

A

A type of query in which the value in the specified field must match the condition exactly in order for the record to be included in the query results

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46
Q

Expand indicator

A

In a datasheet, the plus sign that lets you display the related records in the sub datasheet

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46
Q

Expand indicator

A

In a datasheet, the plus sign that lets you display the related records in the sub datasheet

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47
Q

Expression

A

)- A statement containing a combination of database fields, constants, and operators that you define in a query to perform a calculation

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47
Q

Expression

A

)- A statement containing a combination of database fields, constants, and operators that you define in a query to perform a calculation

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48
Q

Expression Builder

A

An Access tool that makes it easy to create and expression by providing boxes for entering the expression, options for displaying and selecting common operators, and one or more lists of expression elements, such as table and field names.

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48
Q

Expression Builder

A

An Access tool that makes it easy to create and expression by providing boxes for entering the expression, options for displaying and selecting common operators, and one or more lists of expression elements, such as table and field names.

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49
Q

F2 key

A

The function key you press to switch between navigation mode and editing mode in a datasheet

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49
Q

F2 key

A

The function key you press to switch between navigation mode and editing mode in a datasheet

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50
Q

Filter

A

A set of restrictions you place on the records in an open datasheet or form to temporarily isolate a subset of the records

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50
Q

Filter

A

A set of restrictions you place on the records in an open datasheet or form to temporarily isolate a subset of the records

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51
Q

Filter by form

A

A filtering technique that changes a datasheet or form to display blank fields, allowing you to select a value from a list in any blank field to apply a filter that selects only those records containing that value

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51
Q

Filter by form

A

A filtering technique that changes a datasheet or form to display blank fields, allowing you to select a value from a list in any blank field to apply a filter that selects only those records containing that value

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52
Q

Filter by selection

A

A filtering technique that lets you select all or part of a field value in a datasheet or form, and then display only those records that contain the selected value in the field

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52
Q

Filter by selection

A

A filtering technique that lets you select all or part of a field value in a datasheet or form, and then display only those records that contain the selected value in the field

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53
Q

Find command

A

A command you use to search for data in a form or a table or query datasheet so that you can locate a specific field value or part of a field value

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53
Q

Find command

A

A command you use to search for data in a form or a table or query datasheet so that you can locate a specific field value or part of a field value

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54
Q

Group by operator

A

In a query, an operator that divided the selected records into groups cased on the values in the specified field

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54
Q

Group by operator

A

In a query, an operator that divided the selected records into groups cased on the values in the specified field

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55
Q

Logical operator

A

In a query, an operator that allows you to combine two or more conditions

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55
Q

Logical operator

A

In a query, an operator that allows you to combine two or more conditions

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56
Q

Navigation mode

A

The mode in which Access selects and entire field value, and your typed entry replaces the highlighted field value

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56
Q

Navigation mode

A

The mode in which Access selects and entire field value, and your typed entry replaces the highlighted field value

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57
Q

Nonunique (sort field)

A

A sort field for which more tan one record can have the same value

57
Q

Nonunique (sort field)

A

A sort field for which more tan one record can have the same value

58
Q

Object type

A

The default category in the navigation pane; it arranges objects by type

58
Q

Object type

A

The default category in the navigation pane; it arranges objects by type

59
Q

Or logical operator

A

)- The logical operator you use in a query when you want a record selected if at least one the specified conditions in met

59
Q

Or logical operator

A

)- The logical operator you use in a query when you want a record selected if at least one the specified conditions in met

60
Q

Plus sign (+)

A

In a datasheet, a symbol indicating that records have related records in another table

60
Q

Plus sign (+)

A

In a datasheet, a symbol indicating that records have related records in another table

61
Q

Primary sort field

A

The first sort field specified that determines the order of records in an object

61
Q

Primary sort field

A

The first sort field specified that determines the order of records in an object

62
Q

Query by Example

A

An example of the information you are requesting from Access in a query

62
Q

Query by Example

A

An example of the information you are requesting from Access in a query

63
Q

Recordset

A

The set of records that result from running a query

63
Q

Recordset

A

The set of records that result from running a query

64
Q

Run (a query)

A

To answer a query and display the results

64
Q

Run (a query)

A

To answer a query and display the results

65
Q

Secondary sort field

A

A second field that determines the order of record in an object that are already sorted by the primary sort field

65
Q

Secondary sort field

A

A second field that determines the order of record in an object that are already sorted by the primary sort field

66
Q

Select

A

A query in which you specify the fields and records in an object that are already sorted by the primary sort field

66
Q

Select

A

A query in which you specify the fields and records in an object that are already sorted by the primary sort field

67
Q

Sort

A

To rearrange records in a specified order or sequence

67
Q

Sort

A

To rearrange records in a specified order or sequence

68
Q

Sort Field

A

The field used to determine the order of records in a datasheet

68
Q

Sort Field

A

The field used to determine the order of records in a datasheet

69
Q

Subdatasheet

A

A datasheet that displays the records related to the current record

69
Q

Subdatasheet

A

A datasheet that displays the records related to the current record

70
Q

Theme

A

A predefined set of formats including colors, fonts, and other effects that enhance a database object’s appearance and usability

70
Q

Theme

A

A predefined set of formats including colors, fonts, and other effects that enhance a database object’s appearance and usability

71
Q

unique (sort field)

A

A sort field whose value is different for each record

71
Q

unique (sort field)

A

A sort field whose value is different for each record

72
Q

Unique (a database)

A

To add, change, and delete records in database tables to keep them current and accurate

72
Q

Unique (a database)

A

To add, change, and delete records in database tables to keep them current and accurate

73
Q

Zoom box

A

A dialog box you can use to enter text, expressions, or other values

73
Q

Zoom box

A

A dialog box you can use to enter text, expressions, or other values

74
Q

Best fit

A

When you double-click the pointer on the column dividing line, you’re sizing them to its best fit, so the column is just wide enough to display the longest visible in the column, including the field name

74
Q

Best fit

A

When you double-click the pointer on the column dividing line, you’re sizing them to its best fit, so the column is just wide enough to display the longest visible in the column, including the field name

75
Q

Byte

A

)- stores whole numbers from 0 to 225 in on byte

75
Q

Byte

A

)- stores whole numbers from 0 to 225 in on byte

76
Q

Caption property

A

specifies how the field name is displayed in database objects, including table and query datasheets, forms, and reports

76
Q

Caption property

A

specifies how the field name is displayed in database objects, including table and query datasheets, forms, and reports

77
Q

Cascade Delete Related Records options

A

An option you can set to enforce the referential integrity rule that permits a record in the primary table to be deleted and also deletes all records in related tables that having matching foreign key values.

77
Q

Cascade Delete Related Records options

A

An option you can set to enforce the referential integrity rule that permits a record in the primary table to be deleted and also deletes all records in related tables that having matching foreign key values.

78
Q

Cascade Update Related Fields option

A

An option you can set to enforce the referential integrity rule that permits a change in value to the primary key and changes the appropriate foreign key value in related tables.

78
Q

Cascade Update Related Fields option

A

An option you can set to enforce the referential integrity rule that permits a change in value to the primary key and changes the appropriate foreign key value in related tables.

79
Q

Composition key

A

the primary key that consists of two or more fields

79
Q

Composition key

A

the primary key that consists of two or more fields

80
Q

Ctril+’

A

Allows you to quickly insert the value from the same column in the previous record

80
Q

Ctril+’

A

Allows you to quickly insert the value from the same column in the previous record

81
Q

Data redundancy

A

)- A condition that occurs when you store the same data in more than one place; it wastes storage space and can cause inconsistencies

81
Q

Data redundancy

A

)- A condition that occurs when you store the same data in more than one place; it wastes storage space and can cause inconsistencies

82
Q

Data type gallery

A

Available in the add and delete group on the fields tab, allows you to add a group of related fields to a table at the same time, rather than adding each field to the table individually.

82
Q

Data type gallery

A

Available in the add and delete group on the fields tab, allows you to add a group of related fields to a table at the same time, rather than adding each field to the table individually.

83
Q

Decimal

A

stores positive and negative numbers to precisely 28 decimal places and uses 12 bytes

83
Q

Decimal

A

stores positive and negative numbers to precisely 28 decimal places and uses 12 bytes

84
Q

Decimal Places property

A

the property that specifies the number of decimal places that will be displayed to the right of the decimal point

84
Q

Decimal Places property

A

the property that specifies the number of decimal places that will be displayed to the right of the decimal point

85
Q

Delimited

A

A type of text file in which fields of data are separated by a character such as a comma or tab

85
Q

Delimited

A

A type of text file in which fields of data are separated by a character such as a comma or tab

86
Q

Description property

A

optional property you can use to enter a description for a field to explain its purpose or usage

86
Q

Description property

A

optional property you can use to enter a description for a field to explain its purpose or usage

87
Q

Design view (for a table)

A

)- The Access view you use to define or modify a table structure or the properties of the fields in a table

87
Q

Design view (for a table)

A

)- The Access view you use to define or modify a table structure or the properties of the fields in a table

88
Q

Double

A

stores positive and negative numbers to precisely 15 decimal places and uses eight bytes.

88
Q

Double

A

stores positive and negative numbers to precisely 15 decimal places and uses eight bytes.

89
Q

Entity Integrity

A

The condition that exists when a primary key has been specified for a table, whereby Access forces you to enter a value for the primary key field in to every record in the table

89
Q

Entity Integrity

A

The condition that exists when a primary key has been specified for a table, whereby Access forces you to enter a value for the primary key field in to every record in the table

90
Q

F1 Key

A

The function key you press to display Help information, such as the current property in Table Design view

90
Q

F1 Key

A

The function key you press to display Help information, such as the current property in Table Design view

91
Q

F6 Key

A

The function key you press to move from the Table Design grid to the Field Properties pane of the Table window in Design view

91
Q

F6 Key

A

The function key you press to move from the Table Design grid to the Field Properties pane of the Table window in Design view

92
Q

Field List

A

A window listing the fields contained in a table in the order in which they appear

92
Q

Field List

A

A window listing the fields contained in a table in the order in which they appear

93
Q

Field Properties pane

A

)- The part of the table window in design view that contains the properties for the selected field

93
Q

Field Properties pane

A

)- The part of the table window in design view that contains the properties for the selected field

94
Q

Field Size Property

A

The property that defines a field’s maximum storage size for Text, Number, and AutoNumber fields

94
Q

Field Size Property

A

The property that defines a field’s maximum storage size for Text, Number, and AutoNumber fields

95
Q

Import

A

A process that allows you to copy the data from a source, without having to open the source file, and to add the imported date in and Access table

95
Q

Import

A

A process that allows you to copy the data from a source, without having to open the source file, and to add the imported date in and Access table

96
Q

Integer

A

Stores whole numbers from -32,768 to 32,767 in two bytes

96
Q

Integer

A

Stores whole numbers from -32,768 to 32,767 in two bytes

97
Q

Join

A

The process of relating tables using a common field

97
Q

Join

A

The process of relating tables using a common field

98
Q

Join Line

A

In the Relationships window, the line that connects the common field that joins two tables

98
Q

Join Line

A

In the Relationships window, the line that connects the common field that joins two tables

99
Q

Long integer

A

(default) stores whole numbers from -2,147,483,648 to 2,147,483,647 in four bytes.

99
Q

Long integer

A

(default) stores whole numbers from -2,147,483,648 to 2,147,483,647 in four bytes.

100
Q

Null value

A

The value that results from not entering a value for a field; a null value is not permitted for a primary key

100
Q

Null value

A

The value that results from not entering a value for a field; a null value is not permitted for a primary key

101
Q

One-to-many relationship

A

The type of database relationships that exists between two tables when one record in the first table matches zero, one, or many records in the second table, and when one record in the second table matches at most one record in the first table

101
Q

One-to-many relationship

A

The type of database relationships that exists between two tables when one record in the first table matches zero, one, or many records in the second table, and when one record in the second table matches at most one record in the first table

102
Q

Orphaned record

A

)- A record whose matching record in either the primary or related table has been deleted

102
Q

Orphaned record

A

)- A record whose matching record in either the primary or related table has been deleted

103
Q

Primary table

A

the “one” table in a one-to-many relationship

103
Q

Primary table

A

the “one” table in a one-to-many relationship

104
Q

Propagate

A

To update field property changes made in Table Design view to the corresponding property on forms and reports that include the modified field

104
Q

Propagate

A

To update field property changes made in Table Design view to the corresponding property on forms and reports that include the modified field

105
Q

Properties

A

The characteristics of each field in a table

105
Q

Properties

A

The characteristics of each field in a table

106
Q

Quick Start Selection

A

The name given to the group of fields you add to a table at the same time using Data Type gallery

106
Q

Quick Start Selection

A

The name given to the group of fields you add to a table at the same time using Data Type gallery

107
Q

Referential Integrity

A

A set of rules that Access enforce to maintain consistency between related tables when you update data in a database

107
Q

Referential Integrity

A

A set of rules that Access enforce to maintain consistency between related tables when you update data in a database

108
Q

Related table

A

The “many” table in a one-to-many relationship

108
Q

Related table

A

The “many” table in a one-to-many relationship

109
Q

Relationships window

A

The Access window in which you define and view the relationships among a database’s tables

109
Q

Relationships window

A

The Access window in which you define and view the relationships among a database’s tables

110
Q

Replication ID

A

Establishes a unique identifier for replication of tables, records, and other objects in databases created using Access 2003 and earlier versions and uses 16 bytes

110
Q

Replication ID

A

Establishes a unique identifier for replication of tables, records, and other objects in databases created using Access 2003 and earlier versions and uses 16 bytes

111
Q

Set (a property)

A

To select or enter a property for a field

111
Q

Set (a property)

A

To select or enter a property for a field

112
Q

Show Table button

A

A button on the relationship tools design tab that you click to open the show table dialog box, from where you can add tables to the relationships window

112
Q

Show Table button

A

A button on the relationship tools design tab that you click to open the show table dialog box, from where you can add tables to the relationships window

113
Q

Single

A

Stores positive and negative numbers to precisely seven decimals places and uses four bytes

113
Q

Single

A

Stores positive and negative numbers to precisely seven decimals places and uses four bytes

114
Q

Table Design grid

A

The part of the table window in design view that contains the vales for the field name, Data Type, and Description field properties

114
Q

Table Design grid

A

The part of the table window in design view that contains the vales for the field name, Data Type, and Description field properties

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