Exam 2 - Project plan Flashcards
Why do we plan the project
should clarify what the project is about and how it will be accomplished
Why is it not always appreciated. 2 reasons
- Is that planning is a challenging and mentally demanding task
- The second reason for the lack of appreciation for planning relates to its perceived disconnect with action.
What are the two competency?
technical competency
management competency
What are the major steps in a project plan
- Confirm executive approval
- Understand Project requirements
- Reflect on issues
- Identify milestones
- Identify phases
- Identify activities within phases
- Identify tasks within activities.
What are the detailed activities in a project plan?
- Scheduling
- Estimating
- Quality control
- Hardware and software issues
What are the two competency?
- technical competency
2. management competency
3 reasons Why do we plan the project
- coordination
- communication
- negotiation
action-oriented project development
approach generates short-term momentum at the cost of long-term benefits=
good plan
is realistic, doable, and easy to understand. It is an effective tool to monitor progress and evaluate success
living document
plan is a living document that must be adhered to by all stakeholders, especially the project manager and team members.
strategic issues
such as the long term viability of a project,
tactical issues
such as day-to-day operations,
resource issues
such as human resources and technology,
success measure
such as customer satisfaction with deliverable.
policies
provide broad parameters for decision making.
procedures
- describe detailed approaches to implement policies.
- Procedures are particularly important for individuals working on a project for the first time or for individuals who are not familiar with how things are done within the organization.
road map
A project plan acts like a road map for the execution of project activities.
flexibility
because of the unpredictable nature of some of the events and activities.
business cases
defines high level plan
SSADM
the emphasis is placed on the delivery of these products, not the activities to achieve their production
Gantt charts
are used to help with resource allocation and smoothing. However, the use of techniques and tools is seen as optional. Meeting quality expectations, like time and cost, is seen as an important aspect of the approach.
Project initiation report
project initiation report, which outlines the business case, defines a high-level plan, formally initiates the project, lists overall objectives for the project and defines personnel responsibilities.
End-stage assesment
End-stage assessment is a control point, which if successful, signifies acceptance of the deliverable promised for that stage and provides authority to go on to the next stage.
Mid-stage assessment
Mid-stage assessment may occur if the stage is of long duration, problems have been identified such as deviation from the plan, or there have been requests for change.
Project closure report
which lists the project’s achievements in terms of deliverable achieved, performance in terms of comparisons of actual against forecasted duration, cost and resource usage, and quality in terms of errors or exceptions.
A plan should provide 3 things:
stability, continuity, and focus.
