Exam 1 Flashcards

1
Q

Definition of budgeting

A

Budgeting: allocates scarce resources and hence implies choice between potential objects of expenditure. Budgeting implies balance, and it requires some kind of decision-making process.

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2
Q

Key political features of budgeting

A
  • budgets reflect choices about what government will and will not do
  • budgets reflect priority
  • budgets provide a powerful tool for accountability to citizens
  • budgets influence the economy and vice versa
  • budgets reflect the power of individuals and groups to influence budget outlays
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3
Q

Constraints on budgeting

A
  • Economic conditions: when economy tanks or core industry fails, that affects government rev
  • Other governments (i.e. Oklahoma Municipal Budgeting Act that governs how cities budget; need 1% in reserves and debt ratios in a certain place)
  • Cities are reliant on state on revenue
  • Courts
  • Demographics (i.e. in OK, there has to be 5,000 ppl in a city to assume debt)
  • Public Opinion (public and boundary effect)
  • Foreign markets (world is increasingly interdependent in terms of the marketplace and stocks)
  • Election Process (all the different ideas that people bring to the table)
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4
Q

Reasons for conflict in budgeting

A
  • stakes are high; it’s a contest where there will be winners and losers
  • because budgets allocate a significant share of societal resources
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5
Q

Budget authority vs. budget outlays

A
  • Budget authority is what is decided on by the government in terms of funding
  • Budget outlays are when funds are actually expended
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6
Q

Deflators

A
  • Deflator = a value based on price index
  • Deflating is a way to adjust budget spending data so that it is comparable across years in a meaningful way; something you do looking at budgets over time
  • Basically controls for the price of stuff.
  • Analysts select a base year, and then based on price indexes, the figures are raised in latter years and lowered in earlier years.
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7
Q

Government debt vs. deficit

A

A budget deficit is the difference between what the federal government spends (outlays) and what it takes in (revenue). Government debt is the result of the federal government borrowing money to cover years of budget deficits.

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8
Q

Five different ways used by scholars to look at the meaning of politics in budgeting

A

Reformism:

  • suggests that politics and budgeting can be separated
  • Budget process itself should not be political
  • Considered as an idealistic goal and not a reality
  • Political administration dichotomy

Incrementalist view:

  • Based on interest groups; interest group perspective on budgeting that is idealistic
  • Budget is an annual bargain among all the stakeholders
  • Incrementalists view budgeting through a pluralist lens
  • Pluralism is the political theory of american politics that we have so many access points and branches in government that citizens have plenty of places to go for help.
  • Opposite of pluralist theory is elitist theory (there’s a small elite that runs everything)

Interest group determinism

  • Realists
  • stack the process in their favor; raises the question of whether everyone involved in politics is equal

Process view

  • Temporal view
  • Process view individuals is similar to interest group determinism is that some people are more adept at influencing processes than others

Policymaking view
- More than budgets are made during the budgeting process

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9
Q

Basic differences between public and private org’s

A

Resource constraints

  • Government can pass rev tax increase; resources aren’t as constrained as private sector
  • Private sector have to be more strategic about how to raise revenue (i.e. goods sold and competition)

Ownership

  • Private sector ownership is clearer
  • Public sector ownership, elected officials vs people

Objectives

  • Private sector - existence, market share, profitability (15-20% overhead)
  • Public sector/government - no market share fear, monopoly (~30% overhead)
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10
Q

Why do we need government?

A
  • government helps market function
    helps provide legitimacy in terms of rules and procedures (i.e. enforcement of contracts, property rights, etc.)
  • there are certain things that markets won’t provide (i.e. national defense, infrastructure)
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11
Q

Public goods vs. private goods

A

Private goods are scarce (can be exhausted) and exclusion is feasible (i.e. food, clothing, television sets)

Public goods are neither scarce (non-exhausting/non-rival) and exclusion is not feasible (i.e. parks, national defense)

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12
Q

Common-pool resources

A

Common-pool goods are hard to exclude people from using but can run out/is exhausting (i.e. aquifer, species of fish, petroleum reserves)

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13
Q

Tragedy of the commons

A

Tragedy of the commons is a situation in which a common-pool good is depleted or spoiled through individuals users acting according to their own self-interest and contrary to the common good of all users.

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14
Q

Non-exhaustion vs. non-rivalry

A

Non-exhaustion/non-rivalry occurs when benefits of the service can only be shared, meaning that a given quantity of a service can be enjoyed by additional people with no reduction in benefit to the existing population

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15
Q

Externalities

A

Externalities = consequences due to market transactions between buyer and seller

A positive externality is an underproduction of the good (i.e. rubella vaccine)

A negative externality is an overproduction of the good (i.e. gas emissions); “public bad”

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16
Q

Moral Hazard

A

a problem when those with insurance have an incentive to cause the insured event to happen or to be less diligent in averting the insured event.

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17
Q

Adverse Selection

A

a situation where insurance sellers have information that buyers do not have, or vice versa, about some aspect of product quality. In the case of insurance, adverse selection is the tendency of those in dangerous jobs or high-risk lifestyles to get life insurance.

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18
Q

Pareto criterion

A

The pareto criterion, or pareto optimality, is a measure of efficiency where folks that comes together to make a decision in which no one is worse off but at least one individual is better off.

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19
Q

4 categories of government spending

A

1) Government purchases
- includes paying for employees, buying supplies, equipment that lasts more than a year
- Tend to be on the operating side of the budget (is a huge % of the budget)

2) Transfer payments
- Government is cutting a check to an individual citizen
- I.e. social security check, federal entitlement programs, Pell grant

3) Interest payments to retire debt
- Certain % of government budget that goes towards retiring debt
- At the federal level, it’s 14%

4) Government savings

20
Q

The relationship between budget authority and outlays (schematic in Mikesell)

A

Budget authority gives agencies the ability to enter into obligations that will eventually result in outlays (expenditures)

21
Q

Two main types of government funds and why they are separated

A

1) Federal Funds:
- general funds: financed by undesignated receipts and provided for use by appropriation
- public enterprise revolving funds: generated by businesses (post office)
special funds” designated for specific use, deposited into different accounts
- intragovernmental revolving fund: collect receipts from government agencies selling services to other government agencies

2) Trust Funds
- these are budget accounts that receive specially designated receipts and have been designated by law as trust funds
- beneficiaries do not own the funds

22
Q

Incrementalism

A
  • budgeting is mainly a process of political strategies
  • there are little moving parts that contribute to the whole
  • they build on top of each other; revise budget and make small changes.
23
Q

Apportionment, allotments, and outlays (part of budget execution)

A
  • Agencies submit apportionment plans to budget office for approval
  • Each agency determines allotments to sub-units in its organization
    Agencies incur obligations
  • Once a good arrives, agency authorizes budget office to provide the outlay
    Good is used in providing agency function
24
Q

Audits and Schick’s 3 control functions

A

1) Financial audits determine if the funds were spent legally (assesses control objective)
2) Management audits assess the performance of the agency (management objective)
3) Program audits assess agency success in accomplish (program objective)

25
Q

GFOA criteria for a good budget presentation

A
  • Budgets should be a policy document
    Conveys the major government public policy initiatives
  • The budget should be an operations guide
    Means that the budget should include analysis and comparisons between years; performance factors; cost factors; aspects of budgets that can be analyzed over time
  • The budget should be a financial plan
    GFOA is looking for budgets that account for all financial activity; specifies where the money is going (i.e. salaries, utilities, travel, etc)
  • The budget should be a vehicle for communication
  • should be understandable to taxpayers and government
26
Q

Main contents of a budget document

A

Summary tables, which could include:

  • Aggregate formats
  • Objects of expenditure
  • Line-item detail

Economic and revenue forecasts

  • Budgets are built on assumptions
  • As such, budgets always begin with some assessment of the economy and revenues
  • Some revenue sources are more responsive to economic situations
  • Also, revenue forecasts can be political
27
Q

Cross-pressures on agency directors

A
  • trying to accomplish the executive’s goals
  • being responsive to clients of the program
  • appeasing stakeholders
  • staying within budget constraints impose by CBO
28
Q

Budget guidelines

A

Budget guidelines include:

  • a statement of priorities
  • any constraints on requests (ceiling)
  • instructions to be followed in preparation
29
Q

Budget instructions

A

Budget instructions are details on how each agency should prepare their budget:

The amount of instruction varies by size of government should include:

1) the CEO’s main goals for the people
2) forecasts of critical operating conditions (i.e. inflation)
3) a format for the budget proposal (usually including prescribed forms that tell u what expenditure categories to use in your request)
4) a timetable
5) some indication of the amount of money that the agency ought to build its budget around

TL;DR:

1) budget timetable
2) forms and procedures
3) key cost factors

30
Q

Current services budget

A

AKA Baseline budget; roughly defined as “the cost of providing the same (spending, resources, and service level) as last year”

31
Q

Budget Improvements

A
  • an addition/an increase to the current services budget
  • these days, planned improvements require separate documentation and justification
  • variety of rationales for new funding: increased demand, mandates, need to be better, urgent problems, etc.
32
Q

3 basic steps of calculating a personnel budget

A

1) determine the # of staff by type needed to provide required level of service
2) determine the salary associated with each of these staff
3) calculate fringe benefits (usually 30% of total salary)

33
Q

Current services budget

A

Baseline; roughly defined as “the cost of providing the same (spending, resources, and service level) as last year”

34
Q

3 basic steps of calculating a personnel budget

A

1) determine the # of staff by type needed to provide required level of service
2) determine the salary associated with each of these staff
3) calculate fringe benefits (usually 30% of total salary)

35
Q

Personnel schedule

A

A list of staff in the agency by position (responsibility and salary level), grade (seniority), and step (increases in salary for seniority).

36
Q

Salary schedule

A

A schedule is established that bases pay on objective factors such as experience and education.

Provided by the finance office; salary budget

= Personnel schedule x salary schedule

37
Q

Cost analysis

A

A systematic approach to estimate the strengths and weaknesses of alternatives (for example in transactions, activities, functional business requirements or projects investments); it is used to determine options that provide the best approach to achieve benefits while preserving savings.

38
Q

Indirect Costs

A

Costs that can’t be assigned to a specific product (i.e. depreciation)

39
Q

Direct Costs

A

Price that is completely attributed to the production of a good

40
Q

Cost Accounting

A

An accounting method that aims to capture a company’s costs of production by assessing the input costs of each step of production as well as fixed costs, such as depreciation of capital equipment.

41
Q

Variable Costs

A

A cost that changes, in total dollar amount, with the change in the level of activity. A common example of variable cost is direct materials cost.

42
Q

Fixed Costs

A

A cost that does not change, in total, with the change in activity is called fixed cost. A common example of fixed cost is rent.

43
Q

Semi-Variable Costs

A

A cost that has the characteristics of both variable and fixed cost is called mixed or semi-variable cost. For example, the rental charges of a machine might include $500 per month plus $5 per hour of use. The $500 per month is a fixed cost and $5 per hour is a variable cost.

44
Q

Step Costs

A

A cost that does not change steadily with changes in activity volume, but rather at discrete points. The concept is used when making investment decisions and deciding whether to accept additional customer orders. A step cost is a fixed cost within certain boundaries, outside of which it will change.

45
Q

Fund Accounting

A

An accounting system for recording resources whose use has been limited by the donor, grant authority, governing agency, or other individuals or organisations or by law. It emphasizes accountability rather than profitability, and is used by nonprofits and governments.

46
Q

Different types of governmental and proprietary funds

A

Governmental: general, special revenue, capital projects, debt service, permanent funds

Proprietary: internal service (i.e. print shop), enterprise (i.e. water and sewage)

Fiduciary: funds used to account for assets held in trust by the government for the benefit of individuals or other entities (i.e. employee pension fund)

47
Q

3 Main Sections of CAFR

A

1) Introductory
2) Financial
3) Statistical