Brainscape's Knowledge GenomeTM

Browse over 1 million classes created by top students, professors, publishers, and experts.


See full index

TIA PMP > Essential Terms > Flashcards

Essential Terms Flashcards

1
Q

Project

A

A temporary endeavor (finite beginning and finite end) undertaken to
create a unique deliverable (product, service, or result).

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
2
Q

Operations

A

Ongoing tasks - no specific start or end date.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
3
Q

Project Management

A

Brings together a set of tools and techniques—performed by people— to describe, organize, and monitor the work of project activities.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
4
Q

Deliverable

A

The objective of the project presented to the customer or stakeholder. created during the execution process group.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
5
Q

Phase

A

A phase is a division within a project where extra control assists the effective
management of one or more specific deliverables.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
6
Q

Baseline

A

(4)  Original plan plus any approved changes. Used for Scope, Schedule, Cost,
Performance Measurement Baseline
 Used to assess progress during project execution

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
7
Q

Progressive Ellaboration

A

 The process of providing or discovering greater levels of detail as the project
move

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
8
Q

Historical Information

A

 Records that have been kept from previous projects

 Exam Tip: Assume you have a robust organizational archive.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
9
Q

Lessons learned (lessons learned register)

A

Lessons that were learned that should be shared with future projects
 Based on two questions: What went well? What could we do differently?

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
10
Q

Value of Projects

A

What value will this project bring to the company upon completion? Why should we undertake this project? Money, Brand Reputation, Customer Service

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
11
Q

Programs

A

Collection of projects with a common goal. Managed by Program Managers

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
12
Q

Portfolio

A

This is a collection of projects or programs that meet a specific business goal or objective

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
13
Q

Project governance

A

 An internal framework that is developed to determine if projects are to be completed or not

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
14
Q

Project management office

A

(PMO)
 Department that supports the PM in his/her role.
 Defines best practices, defines standards, maintains Lessons Learned  Provides training for PMs
 Assists PM with approvals, resource gathering, and conflict resolution

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
15
Q

Performing organization

A

The organization contracted to produce the project objective (in a
commercial environment) and that hires the Project Manager.

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
16
Q

Regulations

A

Official documents that provided guidelines that must be followed

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
17
Q

Standards

A

Document approved by a recognized body that provided guidelines.
Compliance with standards is not mandatory

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
18
Q

System

A

Incorporates all formal procedures and tools put in place to manage

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
19
Q

Life cycle

A

 The series of phases/process groups the project passes through from its initiation
to its closure
 A phase is a division within the project where extra control is needed to effectively manage the completion of one or more deliverables. Phases are generally concluded and formally closed with the acceptance of a deliverable

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
20
Q

Predictive project methodology

A

(Traditional) Scope, Cost, and Schedule are determined early in the life cycle

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
21
Q

Change-drive. Project methodology

A

Iterative – Scope defined early, schedule and cost estimates modified
 Incremental – Scope refined by discovery within a fixed timeframe
 Adaptive/Agile – Scope developed in shorter iterative cycles

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
22
Q

Agile project methodology

A

Developed for Software projects, but it is a methodology that can be used on all Projects types

How well did you know this?
1
Not at all
2
3
4
5
Perfectly
23
Q

Agile product owner

A

Designated person that represents the customer on the project

24
Q

Agile scrum master

A

Project Manager

25
Q

Agile product backlog

A

Project requirements from the stakeholders

26
Q

Agile sprint

A

hort iteration where the project teams work to complete Product Backlog, (1-4 weeks typical)

27
Q

Agile daily stand up

A

A quick meeting each day to discuss project statuses, led by the Scrum Master

28
Q

Agile partial completed product

A

Customers Demo the product and provides feedback. This feedback adjust the next Sprint priorities

29
Q

Agile release

A

Several Sprints worth of work directed to operations for possible rollout and testing

30
Q

Agile characteristics

A

Benefits where scope is unknown up front
 Cost and Schedule fixed, Scope Varies
 Customer involved throughout the life cycle
 Greater Customer Interaction with all stakeholders
 Constant Feedback is required to stay current and successful  Greater Value up front
 Change is welcomed by all stakeholders

31
Q

Stakeholders

A

Individuals, businesses, or communities that have a vested interest in the project’s outcome.
 Individuals, businesses, or communities that can influence the outcome of project deliverables.
 Typically, project stakeholders are involved in the project process and their expectations drive the project requirements.

32
Q

Stakeholder-sponsor

A

 Internal or External
 Project Champion – authorizes the project work and budget
 Funding the project
 Maybe used to resolve conflicts in the project

33
Q

Stakeholder-customer

A
  • uses the project deliverable
34
Q

Stakeholder-seller

A

vendors who provide supplies, services, or outsourced

deliverables

35
Q

Stakeholder-performing organization

A

the organization hosting the project

36
Q

Stakeholder-Organizational groups

A

HR, Legal, Finance, Accounting, Sales

37
Q

Stakeholder-project team

A

the collection of individuals completing the project work

38
Q

Project manager

A
  • Empowered to lead the project
  • Authorized to make decisions
  • Responsible for the success or failure of the project
39
Q

Project coordinator

A
  • Weaker then the PM

* May be authorized to make decisions

40
Q

Project expediter

A

Weakest role of the PM world

• Very limited decision ability

41
Q

Project management roles (strongest to weakest)

A

Project manager
Project coordinator
Project expediter

42
Q

Role of the project manager

A

 Leading
 Communicating
 Negotiating
 Problem Solving
 Influencing
 Jack of all Trades – a “generalist”
 PMI talent triangle
 Technical Project Management Skills
 Strategic and Business Management Skills
 Leadership
 Everything needs to focus on the Customer
 The most important person in the project

43
Q

Stakeholders-functional Manager

A

Functional Manager
 Departmental Manager, i.e. Manager of Engineering, Vice President of
Marketing, Director of IT

44
Q

Stakeholder senior management

A

Issues strategic plans and goals, ensures company’s projects are aligned
with company goals
 Maybe called upon to resolve conflicts within the organization.

45
Q

Organizational structures

A

 Functional Organizations
 Matrix Organizations
 Project-Oriented Organizations, (Projectized)
 Hybrid

46
Q

Functional organizations

A

 Functional Organizations
 Structure that groups staff members according to their area of expertise (sales, marketing, construction, etc.). Functional structures require the project team members to report directly to the functional manager

47
Q

Matrix organization

A

 There are three matrix structures: weak, balanced, and strong. The different structures are reflective of the project manager’s authority in relation to the functional manager’s authority.

48
Q

Project oriented organization

A

(projectiles)
Structure where the PM has the greatest amount of authority. The project team is assigned to the project on a full-time basis. When the project is complete, the project team members moves on to other assignments within the organization.

49
Q

Project constraints

A

 Time  Cost  Risk
 Quality
 Resources
 Customer Satisfaction

50
Q

Process

A

 Inputs, Outputs and Tools/Techniques combined to execute a specific purpose with consistent, repeatable results.

51
Q

I put

A

Starting point for the process, the raw materials to begin the execution
 Could be the output of a previous process

52
Q

Tools and techniques

A

 The actions or methods that are used to transform the raw materials into the output

53
Q

Output

A

The end result of our efforts. The raw materials into a polished stone  Maybe the input into another process

54
Q

5 process groups (not life cycle)

A

5 Process Groups (Not a Life Cycle)

  1. Initiating (2)
  2. Planning (24)
  3. Executing (10)
  4. Monitoring & Controlling (12)
  5. Closing (1)
55
Q

10 knowledge areas

A

10 Knowledge Areas

  1. Integration Management (7) 2. Scope Management (6)
  2. Schedule Management (6)
  3. Cost Management (4)
  4. Quality Management (3)
  5. Resource Management (6)
  6. Communications Management (3) 8. Risk Management (7)
  7. Procurement Management (3)
  8. Stakeholder Management (4)

TIA PMP (2 decks)

Brainscape helps you reach your goals faster, through stronger study habits.
© 2024 Bold Learning Solutions. Terms and Conditions