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Essential Terms Flashcards

1
Q

Project

A

A temporary endeavor (finite beginning and finite end) undertaken to
create a unique deliverable (product, service, or result).

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2
Q

Operations

A

Ongoing tasks - no specific start or end date.

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3
Q

Project Management

A

Brings together a set of tools and techniques—performed by people— to describe, organize, and monitor the work of project activities.

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4
Q

Deliverable

A

The objective of the project presented to the customer or stakeholder. created during the execution process group.

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5
Q

Phase

A

A phase is a division within a project where extra control assists the effective
management of one or more specific deliverables.

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6
Q

Baseline

A

(4)  Original plan plus any approved changes. Used for Scope, Schedule, Cost,
Performance Measurement Baseline
 Used to assess progress during project execution

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7
Q

Progressive Ellaboration

A

 The process of providing or discovering greater levels of detail as the project
move

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8
Q

Historical Information

A

 Records that have been kept from previous projects

 Exam Tip: Assume you have a robust organizational archive.

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9
Q

Lessons learned (lessons learned register)

A

Lessons that were learned that should be shared with future projects
 Based on two questions: What went well? What could we do differently?

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10
Q

Value of Projects

A

What value will this project bring to the company upon completion? Why should we undertake this project? Money, Brand Reputation, Customer Service

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11
Q

Programs

A

Collection of projects with a common goal. Managed by Program Managers

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12
Q

Portfolio

A

This is a collection of projects or programs that meet a specific business goal or objective

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13
Q

Project governance

A

 An internal framework that is developed to determine if projects are to be completed or not

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14
Q

Project management office

A

(PMO)
 Department that supports the PM in his/her role.
 Defines best practices, defines standards, maintains Lessons Learned  Provides training for PMs
 Assists PM with approvals, resource gathering, and conflict resolution

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15
Q

Performing organization

A

The organization contracted to produce the project objective (in a
commercial environment) and that hires the Project Manager.

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16
Q

Regulations

A

Official documents that provided guidelines that must be followed

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17
Q

Standards

A

Document approved by a recognized body that provided guidelines.
Compliance with standards is not mandatory

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18
Q

System

A

Incorporates all formal procedures and tools put in place to manage

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19
Q

Life cycle

A

 The series of phases/process groups the project passes through from its initiation
to its closure
 A phase is a division within the project where extra control is needed to effectively manage the completion of one or more deliverables. Phases are generally concluded and formally closed with the acceptance of a deliverable

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20
Q

Predictive project methodology

A

(Traditional) Scope, Cost, and Schedule are determined early in the life cycle

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21
Q

Change-drive. Project methodology

A

Iterative – Scope defined early, schedule and cost estimates modified
 Incremental – Scope refined by discovery within a fixed timeframe
 Adaptive/Agile – Scope developed in shorter iterative cycles

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22
Q

Agile project methodology

A

Developed for Software projects, but it is a methodology that can be used on all Projects types

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23
Q

Agile product owner

A

Designated person that represents the customer on the project

24
Q

Agile scrum master

A

Project Manager

25
Agile product backlog
Project requirements from the stakeholders
26
Agile sprint
hort iteration where the project teams work to complete Product Backlog, (1-4 weeks typical)
27
Agile daily stand up
A quick meeting each day to discuss project statuses, led by the Scrum Master
28
Agile partial completed product
Customers Demo the product and provides feedback. This feedback adjust the next Sprint priorities
29
Agile release
Several Sprints worth of work directed to operations for possible rollout and testing
30
Agile characteristics
Benefits where scope is unknown up front  Cost and Schedule fixed, Scope Varies  Customer involved throughout the life cycle  Greater Customer Interaction with all stakeholders  Constant Feedback is required to stay current and successful  Greater Value up front  Change is welcomed by all stakeholders
31
Stakeholders
Individuals, businesses, or communities that have a vested interest in the project's outcome.  Individuals, businesses, or communities that can influence the outcome of project deliverables.  Typically, project stakeholders are involved in the project process and their expectations drive the project requirements.
32
Stakeholder-sponsor
 Internal or External  Project Champion – authorizes the project work and budget  Funding the project  Maybe used to resolve conflicts in the project
33
Stakeholder-customer
- uses the project deliverable
34
Stakeholder-seller
vendors who provide supplies, services, or outsourced | deliverables
35
Stakeholder-performing organization
the organization hosting the project
36
Stakeholder-Organizational groups
HR, Legal, Finance, Accounting, Sales
37
Stakeholder-project team
the collection of individuals completing the project work
38
Project manager
* Empowered to lead the project * Authorized to make decisions * Responsible for the success or failure of the project
39
Project coordinator
* Weaker then the PM | * May be authorized to make decisions
40
Project expediter
Weakest role of the PM world | • Very limited decision ability
41
Project management roles (strongest to weakest)
Project manager Project coordinator Project expediter
42
Role of the project manager
 Leading  Communicating  Negotiating  Problem Solving  Influencing  Jack of all Trades – a “generalist”  PMI talent triangle  Technical Project Management Skills  Strategic and Business Management Skills  Leadership  Everything needs to focus on the Customer  The most important person in the project
43
Stakeholders-functional Manager
Functional Manager  Departmental Manager, i.e. Manager of Engineering, Vice President of Marketing, Director of IT
44
Stakeholder senior management
Issues strategic plans and goals, ensures company’s projects are aligned with company goals  Maybe called upon to resolve conflicts within the organization.
45
Organizational structures
 Functional Organizations  Matrix Organizations  Project-Oriented Organizations, (Projectized)  Hybrid
46
Functional organizations
 Functional Organizations  Structure that groups staff members according to their area of expertise (sales, marketing, construction, etc.). Functional structures require the project team members to report directly to the functional manager
47
Matrix organization
 There are three matrix structures: weak, balanced, and strong. The different structures are reflective of the project manager's authority in relation to the functional manager's authority.
48
Project oriented organization
(projectiles) Structure where the PM has the greatest amount of authority. The project team is assigned to the project on a full-time basis. When the project is complete, the project team members moves on to other assignments within the organization.
49
Project constraints
 Time  Cost  Risk  Quality  Resources  Customer Satisfaction
50
Process
 Inputs, Outputs and Tools/Techniques combined to execute a specific purpose with consistent, repeatable results.
51
I put
Starting point for the process, the raw materials to begin the execution  Could be the output of a previous process
52
Tools and techniques
 The actions or methods that are used to transform the raw materials into the output
53
Output
The end result of our efforts. The raw materials into a polished stone  Maybe the input into another process
54
5 process groups (not life cycle)
5 Process Groups (Not a Life Cycle) 1. Initiating (2) 2. Planning (24) 3. Executing (10) 4. Monitoring & Controlling (12) 5. Closing (1)
55
10 knowledge areas
10 Knowledge Areas 1. Integration Management (7) 2. Scope Management (6) 3. Schedule Management (6) 4. Cost Management (4) 5. Quality Management (3) 6. Resource Management (6) 7. Communications Management (3) 8. Risk Management (7) 9. Procurement Management (3) 10. Stakeholder Management (4)

TIA PMP (2 decks)

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