ESSENTIAL AND NON ESSENTIAL PARTS OF A BUS. LETTER Flashcards
Essential Parts of a Business Letter
The address of the person or company sending the letter, placed at the top or right corner.
Sender’s Address
Essential Parts of a Business Letter
the date the letter is written, formatted as “October 7, 2024,” placed below the sender’s address
Date
Essential Parts of a Business Letter**
the address of the recipient, including name, title, company, and address
Recipeint’s Address (Inside Address)
Essential Parts of a Business Letter
a formal greeting such as dear “Dear Mr. Smith” or “To Whom It May Concern”.
Salutation
Essential Parts of a Business Letter
The main text of the letter, which includes the purpose of the communication, any supporting details, and coclusions or requests
Body
Essential Parts of a Business Letter
a formal closing phrase, such as “Sincerely” or “Best Regards.”
Closing
Essential Parts of a Business Letter
The handwritten signature of the sender, followed by their typed name and title.
Signature
Optional Parts of a Business Letter
this can include a subject line, reference number, or file number for easy identification of the letter’s purpose
Reference Line
Optional Parts of a Business Letter
if the letter is directed to a specific person in an organization, it can include, “Attention: John Doe.”
Attention Line
Optional Parts of a Business Letter
a brief statement summarizing the purpose of the letter, usually written in bold or underlined, such as “Subject: Meeting Request.”
Subject Line
Optional Parts of a Business Letter
if documents are enclosed, an “enclosure” or “attachment” line can be added, indicating what is included with the letter
Enclosure/Attachment Notation
Optional Parts of a Business Letter
indicates if a copy of the letter is sent to others, such as “cc: Jane Doe.”
CC (carbon copy)
Optional Parts of a Business Letter
a brief additional note added after the signature, often used to emphasize a key point
Postscript (P.S)
