Effective Business Writing Flashcards
form of professional communication that typically consists of memorandums, emails, letters, and other documents
Business writing
3 Major types of business Writing
Business Memo/Memorandum
Business Email
Business Letters
is a document used for internal communication within an organization
Business Memo/Memorandum
are the most formal method of communication following specific formats. They are addressed to a particular person or organization.
Business Letters
is a form of online communication– between professionals, business partners, affiliates, investors – that serves professional purposes
Business Email
3 Types of Business Letters
Letters of Recommendation
APPLICATION LETTER
Letters of Resignation
This type of letter is usually from a previous employer or professor, and it describes the sender’s relationship with and opinion of the job seeker.
Letters of Recommendation
Job seekers frequently send a cover letter along with their curriculum vitae or applications for employment as a way of introducing themselves to potential employers and explaining their suitably for the desired positions
APPLICATION LETTER
When an employee plans to leave his job, a letter of resignation is usually sent to his immediate manager giving him notice and letting him know when the last day of employment will be. In many cases, the employee also will detail his reason for leaving the company
Letters of Resignation
7 Parts of a Business Letter
The Heading (The Return Address) or Letterhead
Date
The Inside Address
The Greeting
The Body Paragraphs
The Complimentary Close
Signature
Companies usually use printed paper where heading or letterhead is specially designed at the top of the sheet. It bears all the necessary information about the organization’s identity.
The Heading (The Return Address) or Letterhead
Date of writing. The month should be fully spelled out and the year written with all four digits (October 12, 2005)
Date
In a business or formal letter you should give the address of the recipient after your own address. Include the recipient’s name, company, address and postal code. Add job title if appropriate. Double check if you have the correct spelling of the recipient’s name.
The Inside Address
Also called the salutation. The type of salutation depends on your relationship with the recipient. It normally begins with the word “Dear” and always includes the person’s last name.
The Greeting
The body is where you explain why you’re writing. It’s the main part of the business letter. Make sure the receiver knows who you are and why you are writing
The Body Paragraphs
The signature is the last part of the letter. You should sign your first and last names. The signature line may include a second line for a title, if appropriate
Signature
The complimentary close is a short and polite remark that ends your letter
The Complimentary Close
Similar to the modified block business letter style except that the first line of each paragraph is indented.
Indented or Semi-Block Style
3 LETTER STYLES
Full-Block Style
Modified Block Style
Indented or Semi-Block Style
The return address, date, closing and signature start just to the right of the center of the page or may be flush with the right margin. All body paragraphs begin at the left margin.
Full-Block Style
The return address, date, closing and signature start just to the right of the center of the page or may be flush with the right margin. All body paragraphs begin at the left margin
Modified Block Style
