Desk Checklist

Question 1

Daily Duties

Cash Folder Reconciliation

Answer 1

1) Cashier will provide daily cash folder
2) The Net Receivables balances report will be put in your inbox each morning (A/S Fiscal Tech delivers morning reports)
3) DCP until will provide DCP documents
4) See cash folder reconciliation procedures for specific instructions.

Question 2

Daily Duty
Prepare 401(h) JV

Answer 2

1) JV is with morning reports

2) Back up documentation for JV is located in the Trust Accounting email box

Question 3

Monthly Duties

JVs to Prepare

Answer 3

1)General Fund Transfer for fund 829
2)System/Plan Transfers
3)Administrative Expense Transfers (check with cashiers for available funding prior to sending JV to OST)
4)Unfunded Supplemental Amortization Transfers (check with cashiers for available funding prior to sending JV to OST)
5)Deposit Interest Revenues (completed the day after AFRS closes - run ER report)
6)401(h)-Prepare JV to transfer to benefite reserve expenditure account. Backup data report BSBP0040-1.
Note: JV must be completed prior to FM close. Monitor for report and if not received timely send email to RSD Administrative Assistant

Question 4

Monthly Duties

Reconciliations

Answer 4

1) Cash
2) GL 1312 (Member A/R)
3) GL 1352 (Employer A/R)
4) Fund 646 (HERP)
5) 401(h)
6) MIS (all funds)

Question 5

Quarterly Duties

Answer 5

JVs to Prepare
1) General Fund Transfers for funds 616 and 882 (January, April, July and October)
NOTE: for every biennium, appropriation amounts are received from the Budget Director

Question 6

Year-End Closing

JVs to Prepare

Answer 6

1) Remind A/R Manager to get information for JV to do adjustment on the Allowance for Uncollectible Member A/R.
2) Be sure to run ER reports prior to creating FYE JV.
3) Review year-end closing schedule for complete list of all JVs to prepare.