Deck 1 Flashcards
The requisition and invoice/shipping document is a ______ use form.
Multipurpose
Which form should you use to transfer property?
DD-1149
Which subpart of the Federal Acquisitions Regulation Manual describes the policies and procedures applicable to inter-agency acquisitions under the Economy Act?
17.5
If a common inventory item with a value of $1001.00 is not found, the RA shall conduct causative research and report findings on the _______
CG-5269
The minimum reporting requirements of discrepant inventory can be found in COMDTINST ________
M4400.19B
The use of a specific method to carry out a count of inventory items is performed by the ____.
Count Team
The Coast Guard uses MIPRs to accomplish ______ acquisitions.
Interagency
The funds on a MIPR shall not be obligated until the servicing agency accepts and returns the signed _______.
DD448-2
The Unit Approved Plan shall be based on the federal standards for internal control contained in the Office of Management and Budget Circular _________.
A-123
The Unit Approved Plan shall be submitted to the FINCEN when updated and shall be retained at the unit for ____ years.
3 years
Which FAR clause is required for the termination or partial termination of an order involving supplies or services?
FAR 52.2
Once classified as ______ property, an item shall always be classified as such while owned by the Coast Guard.
Capitalized
A report of survey for normal wear and tear on an item is NOT required for property when the unit acquisition cost is less than $_______.
$500.00
Serviceable excess furniture property shall be processed using an SF-120 if the cost of the item was $____ or greater.
$500
All undelivered order obligation transactions shall be subject to further research after ___ days
30 days
FINCEN has how many days to respond to PES errors?
30 days
An approved PR that does not appear on your PES report is called an _______.
Commitment
A complete list of MILSTRIP unit of issue codes can be found in the ______.
DLA Customer assistance Handbook
The DD-1149 is a ____ use form.
Multipurpose
Units that do not have SEA Card access shall use form _____ to requisition bulk fuel.
DD-1149
A count team shall be comprised of _____ members.
02
Discrepant items valued at or above $1000 as well as items which are sensitive or classified required post count validation, causative research and ____ research.
pre-adjustment
The bottom of each count sheet shall be dated and _____ by each count team member.
signed
The responsibility of the physical inventory control offier shall be to ensure that______
an inventory list is prepared and the on-hand quantity is darkened or removed
Field units shall have a written UAP on hand signed by the ___.
CO
Policy for the creation, verification, and maintenance of user accounts within the Coast Guard’s Finance and Procurement Desktop system cab be found in the ___.
FRMM
MIPRs being reimbursed by other gov. agencies must include the Coast Guards _____ number.
Tax Identification
What FAR part has info on MIPRs?
FAR 17.5
The acronym ___ is used to obtain information and quotes for supplies and services.
RFQ request for quotes
Capitalized personal property is defined as personal property which has an acquisition value of $25,000 and greater if acquired prior to 30 September 2003 or $____ if acquired October 1, 2003 and later.
$50,000
When entering the serial number on an SF-120 what is the first character that must be entered.
0
Z34260-6058-0001
Abandonment and destruction is authorized without public notice is the value is less than _____.
$500
Boards of survey convened in cases where negligence is suspected or indicated, must be comprised of ___ members.
Five
What type of document number shall be used to obligate a CBL?
Doc type 15
Convenience check should be used as the last method of payment due to the_____.
usage fees
When purchasing fuel for an AIRCRAFT is purchased from a DOD facility, the Coast Guard will be issued either a DD-1898 or a/an _____.
AF-1995
What is the doc type for a GTR?
Doc Type 14
Before you issue a C-check greater than $2500 you need approval from _____.
CG-9131
What acronym best describes obligated money that for goods or services that have not been delivered or rendered?
UDO
The status of PES errors can be monitored using the FINCEN’s website application______.
PEStrack
How long can EMI last?
2 hours a day, 1 month or 14 consecutive sessions
What must be included in Gov. Contracts?
Termination clause
FAR Part 49
How many errors can you have for a sample size of 315?
17 errors
FAR clause for Sole Source?
FAR 6.303
Who is the final authority for adding canines to property?
CG-844
What is the PES code for a decrease?
2
What is the PES code for an increase?
1
What is the PES code for the final payment?
PES code F
Dollar amount for a Class D Mishap?
$5,000 to $50,000
Dollar amount for a Class C Mishap?
$50,000 to 500,000 Coast Guard Damage
$5,000 to $50,000 Non-CG Damage
Dollar amount for a Class B Mishap?
$500,000 to $2 million
Dollar amount for a Class A Mishap?
$2 million +
What cutter saved 578 people in 1955?
CGC Dauntless
What act ,made the USCG maritime security coordinators?
Maritime Transportation Act of 2002
What are the 7 steps of ORM?
- Define Mission
- Identify Hazards
- Asses Risk
- Identify Options
- Risk vs Gain
- Execute Decisions
- Monitor Decisions
What is the acronym S.M.A.R.T.?
Specific Measurable Achievable Realistic Timely
What are the SAT thresholds?
$250,000 in-conus
$1 Million O-conus
Condition code 1
New. Property which is in new condition or unused condition and can be used immediately without modifications or repairs.
Condition code 4
Usable. Property which shows some wear, but can be used without significant repair.
Condition code 7
Repairable. Property which is unusable in its current condition but can be economically repaired
Condition code X
Salvage. Property which has value in excess of its basic material content, but repair or rehabilitation is impractical and/or uneconomical.
Condition code S
Scrap. Property which has no value except for its basic material content.
What is your ALIC (allotment level indicator code)?
0
What is the suffix for a modification for an SF-30?
amendment to contract
-0001
CAT I discrepancy
Category I PQDR is described as an item that could cause loss of life or catastrophic failure of a major weapon system.
CAT II discrepancy
Category II PQDRs are all those which are not Category I.
TAC code always starts with.
transportation account code
Z
Who can approve an adjustment to a CBL?
The originating unit
What is an unscheduled inventory of any amount called?
Spot count
When packing and shipping a depot level repairable item, Identification Tag _____ may be used to accompany the BC1 document.
DD-1577-1
Which requisition transaction code means back ordered?
BB
A QDR shall be submitted regardless of value if the SOS is _____?
The Coast Guard
How long do you have to submit a QDR Cat I? (SF-368)
72 Hours
How long do you have to submit a QDR Cat II? (SF-368)
5 Working days
A report of survey shall be used when items last have a total cost more than $______.
$5,000
An investigation of inventory gains/losses and discrepancies is known as _________ research.
Causative
Form CG-5269 is used for a ______.
Report of survey
Who is the repository for all capitalized acquisition and disposal documents for audit purposes?
FINCEN
What is the DIC for a requisition with an overseas shipment?
A01
What is the DIC for a requisition with a domestic shipment?
A0A
If an officer is not present as a board of survey member, what pay grade civilian can take his/her place?
Civilian employees in grades GS7 or WG8 and above.
What is the form number for a GBL?
SF-1103
What do you NOT write on a delivery receipt?
Subject to count
You can order from federal supply contracts if:
Under micro purchase threshold and follows SAP procedures.
Cutter credited with firing the first naval shot of the civil war at Fort Sumter.
Harriet Lane
All ratification of ________ or more must be reviewed by local legal counsel for legal sufficiency prior to COCO review and approval/disapproval.
$10,000
A comparison of physical count with recorded balances and consideration of transactions that have occurred during the time of the physical count,
but have not been posted to the records.
Post Count Validation
A review of potential discrepancies, which involves conducting storeroom/warehouse search counts, consideration of recent transactions,
receipt/issue documentation and verification of Federal Logistics (FEDLOG) data.
Pre-Adjustment Research
An investigation of discrepancies (i.e., gains/losses) consisting of (as a minimum) a complete review of all transactions to include supporting documentation, catalog change actions, shipment discrepancies, and unposted or rejected documentation occurring since the last completed inventory.
Causative Research
What type(s) of research if discrepancy is less than $100?
Post Count Validation
What type(s) of research if discrepancy is greater than $100 and less than $1000?
Post count Validation, Pre-Adjustment research
What type(s) of research if discrepancy is greater than $1000?
Post count Validation, Pre-Adjustment research, Causative
________ Research ends when the cause of the discrepancy has been discovered or when, after review of the transactions, no
conclusive findings are possible
Causative research
What act allows the USCG to purchase things from other Gov. Agencies? (MIPR)
Economy Act
What form is required for moving property in to temporary storage?
DD-1149
What directive do you find information about purchasing government furniture?
SAP
What does MILSTRIP stand for?
Military Standard Requisition and Issuing Procedures
What is the new document suffix after 999?
A01
Where can you find vendor info, quotes, and price reasonableness in the PR folder?
DHS 700-16 Simplified acquisition summary.
How many CG leadership competencies are there?
28
How long to do retain paperwork for a shipment of firearms or explosives?
375 days
How long to do keep ratification documents?
6 years and 3 months after final payment
How long are QDRs retained?
QDRs must be retained for two years after completion action.
SF-368
A DLA pickup must occur in how many days?
15 calendar days
What kind of items are the CG NOT tax exempt from?
Tires
What is the threshold for a command coin?
$100
Who is the first person to approve a transfer in GSAXcess?
The APO
How do you spell GSA’s excess property website’s name?
GSAXcess.gov
What is the personal property Internal-Use software threshold?
$750,000 (after Oct 1, 2003)
$200,000 (prior to Oct 1, 2003)
Who pays to ship the excess property?
The receiving unit.
A minimum of ___ percent remaining shelf-life is required at the time of receipt by the first government activity, except otherwise authorized.
85%
When is single hearing protection required?
85 dBA
When is double hearing protection required?
104 dBA
