Data Management (Level 1) Flashcards
What is data management?
Process in which businesses gather, store, access and secure data
Helps identify opportunites for improvement
Should be easily accessible for all employees
What is administration
Overseeing business operations
Planning, organising, commanding, coordinating & controlling
Assist in achieving common goals and objectives
What is GDPR?
General Data Protection Regulation
This is a European Union (EU) Law that imposes obligations surrounding privacy and security laws to all organisations anywhere around the world that affect EU citizens.
As the UK is not in the EU, how does this affect UK residents?
Since Brexit, the UK has replaced the EU GDPR with the UK GDPR which is a domestic version that handles personal data of UK residents.
What are the main differences between the EU and UK versions?
Applicability and jurisdiction
What considerations are there with a business operating in both the UK and EU?
They must ensure compliance with both sets of regulations, including jurisdictional boundaries and adapting to data protection practices for each location
What is GDPR for?
To harmonise data privacy laws
Give greater protection and rights to individuals
What’re the 8 rights of individuals under GDPR?
Right to be informed
Right of access
Right to object
Right to rectification
Right to restrict processing
Right to data portability
Right to be forgotten
Rights in relation to automated decision making and profiling
PROPAFIA acronym
What UK based Data Protection legislation controls how your personal information is used?
Data Protection Act 2018
UK General Data Protection Regulation (UK GDPR)
What is the Data Protection Act 2018?
A UK based Act that protects you against personal data
Ensure data is used lawfully, in a way that is adequate and kept for no longer than necessary
What’s the difference between GDPR and DPA 98?
Geographic reach (GDPR is EU)
GDPR mandates companies, DPA does not
Consent policies (GDPR)
Higher accountability
Penalties are higher with GDPR
What is meant by increased territoral scope regarding GDPR?
GDPR applies to all companies processing the personal data of the data subjects residing in the EU, regardless of the companys location.
What are the penalties for non-compliance with GDPR?
EU20m (£17.5m) or 4% annual turnover (whichever his higher)
Who enforces GDPR?
Information Commssioners Office (ICO)
They require businesses to maintain a Record of Processing Activities (RoPA)
Each employee has a duty of care when it comes to GDPR. Should an employee be made aware of a breach, it is their duty to record this up the line.
What are the 7 principles of GDPR?
1 Lawfulness, fairness and transparency.
2 Purpose limitation.
3 Data minimisation.
4 Accuracy.
5 Storage limitation.
6 Integrity and confidentiality
7 Accountability
PLASIDA
How would you protect data/information?
Encryption, multi-factor authentication (MFA), clean desk policy, take calls in private, locking your computer and password protect files
How does your company comply with GDPR?
CBRE adheres to it’s data protection policy
This includes disclosing personal info in response to lawful requests by public authorities to meet law enforcement requirements.
Training is given to employees on this annually
What are the aims and benefits of GDPR?
Give the public more say over which organisations have access to their data and what they do with it.
Protects the public from privacy and data breaches in and increasingly data-driven world.
What are the roles in GDPR?
Controllers determine the purposes and means of processing personal data
Processors are responsible for processing personal data on behalf of the controller
What is meant by consent regarding GDPR?
Companies must request for consent given in an intelligible and easily accessible form, with the purpose for data processing attached to that consent (EUGDPR.ORG Portal, 2018)
How do you use historic data for current day projects?
Ensuring relevance in terms of scope/size.
Using location/date indicies
When using data, ensuring the client/personnel is OK with data being used
What is BCIS?
Building Cost Information Service
Originated from RICS, discovered in 1961 to faciliate the preparation of elemental cost plans.
BCIS website launched in 1997.
What is BCIS used for?
Cost and price information collected by BCIS then collated, analysed, interpreted and made available for industry
Used by clients, consultants, QS, contractors or anyone that has login details/accessibility.
Help with: preparing budgets, preparing cost plans, value engineering, procurement & forecasting
What indices to BCIS use?
All in Tender Price Indices (TPI) & General Building Cost Index (GBCI)
BCIS also allows cost estimates to be collated using location and date factors for further accuracy, up to five years ahead.
Why would you use in-house data over BCIS?
More bespoke internally and usually similar projects/type.
What’s SPONs?
Price book/estimating guide for accurate price data for the UK Construction Industry (each year)
What data do QS’s collect?
Pricing information, contractual data, cashflow data and day-to-day data that affects a commercial aspect of a project.
Also business information obtained through third-parties such as financial health and previous experience
What is BIM?
Building Information Modelling
BIM - What is its use, benefits, drawbacks?
Effective technique for conceiving, planning and designing structures of any size of complexity throughout it’s whole life cycle.
Can be viewed in 2D, 3D, 4D (time&programme), 5D (cost info) & 6D (Facilities management info)
BIM - What’s the benefits?
Better planning and design, communication throughout the process, clash detection/fewer reworks, saving on materials & support for prefabrication
BIM - What’s the drawbacks?
Incompatibility with partners, legal issues, cost of software & lack of experts/training, trust required throughout the process & end user engagement
What’s the general use of databases?
To store, organise and manage data
What is scheduling in construction?
The process of planning and organising the sequence of timed tasks involved in a project.
A critical path analysis identifies the sequence of tasks with longest durations that impact progress
Milestone tracking
Where can data be stored?
Intangible - Databases (notably external), data warehouses, cloud storage, USB’s
Tangible - Files, folders kept, desk
How does your company store data?
CBRE stores data on a robust, centralised data platform that utilises a combination of secure cloud storage, proprietary data management systems and advanced analytics tools.
From a personal perspective, data I use is kept within S/P-Drives, managed by CBRE as well as note pads I keep on my person.
What is a technical library?
A centralised library used to allow access for specific members (usually business orientated) to provide technical information related to a specific field i.e. construction, engineering, etc.
Appropriate legislation dictating the storage and sharing of information.
Data Protection Act 2018
How is project information stored within your organisation?
Procore - Which is a cloud-based construction management platform to store data
S-Drives - Window store folder for all users to see
Onsite - some information is stored and utilised onsite for H&S reasons, such as the F10 and Evacuation routes
What’s the difference between a projects intranet and extranet?
An intranet is a private network used to share data to collaborate with other people working on that project.
An extranet would be used to provide information on the project to the wider stakeholders such as the client on a controlled basis.
What is the difference between the DPA 1998 and DPA 2018?
Expands the rights of individuals and how their personal info is processed
Requires companies to be more transparent about why they are collecting data
ICO can fine both controller and processor
GDPR audit required
What is Tender Price Indices?
It’s a measure of how prices for construction work change over time. Used to estimate costs for new building projects.
How are TPI’s calculated?
Uses average prices of bids from Contractors and compares current costs to their costs in the base period. Indices such as time and location are used to increase accuracy.
What is the General Building Cost Index?
Measures the change in cost to a building contractor of procuring their input costs (labour and materials) before adding their profit margin.
Focuses on cost to Contractor, not Client
What is elemental cost planning/analysis?
Formed as part of NRM1 ‘Order of cost estimating and cost planning for capital building works’
Elemental work breakdown structure and cost breakdown structure for projects
Can be used alongside NRM2 for measurement
Examples - Subs, Supers, Internal Finishes & Services
How do you undertake an elemental cost analysis?
Break the project down into components such as foundations, walls, roofs and finishes
Analyse each, measure and cost separately
