Data management Flashcards
Can you tell me three principles of UK GDPR and the Data Protection Act 2018?
Lawfulness, Fairness, and Transparency;
Purpose Limitation;
Data Minimisation;
Accuracy;
Storage Limitations;
Integrity and Confidentiality;
and Accountability.
How do you comply with UK GDPR and the Data Protection Act 2018 in your role?
Give me an example of how you process and handle confidential information.
Give me an example of how you ensure that data is kept securely.
What do the Privacy and Electronic Communications Regulations 2003 apply to?
There are specific rules on:
marketing calls, emails, texts and faxes;
cookies (and similar technologies);
keeping communications services secure; and
customer privacy as regards traffic and location data, itemised billing, line identification, and directory listings.
What is copyright?
Copyright protects your work and stops others from using it without your permission.
What is Intellectual Property?
Intellectual property is something that you create using your mind
Can intellectual property be transferred?
Yes, you can share your intellectual property rights through licensing or assignment agreements.
What is the Freedom of Information Act 2000?
The Freedom of Information Act 2000 gives a general right of access to information held by public authorities (and those providing services for them), sets out exemptions from that right and places a number of obligations on public authorities.
Can you tell me about the retention of files and the Limitation Act 1980?
Section 5 of the Limitation Act 1980 states that legal action must be brought within six years of the issue arising. Businesses, then, have a responsibility to keep these documents for at least six years after they expire so they can refer to them if there’s a disagreement.
Give me an example of a property information tool.
Public records. This tool provides you with vast information about a property, ownership history, features and specs of the property
Tell me about how you extract data from a source regularly used in your role.
What are the limitations of primary/secondary data sources?
The limitation to primary data is the expense and time is spent on gathering data, whereas secondary information may be inaccurate or irrelevant.
How do you validate information?
I validate information by fact checking and cross referencing.
What is the difference between a deed and a registered title?
the deed is the physical document that proves ownership. The title is the concept of legal ownership that the deed grants you
How do you source title information?
Through HM Land Registry
What are the differences between manual and electronic records?
Paper documents are difficult to search, carry, copy, and modify. Paper documents are easily damaged, misfiled or misplaced. Electronic documents are delivered by networks, disks, flash memory and CD/DVD and are stored on a file system. Multiple users can read and review electronic document simultaneously.
What is an index map?
The index map contains information on all land and property that’s registered or being registered with HM Land Registry.
What does encryption mean?
Encryption is the process of protecting information or data by using mathematical models to scramble it in such a way that only the parties who have the key to unscramble it can access it.
What is a firewall?
A firewall is a network security device that prevents unauthorized access to a network. It inspects incoming and outgoing traffic using a set of security rules to identify and block threats.
How can you protect electronic data from viruses?
Install antivirus software.
Keep software up to date.
Run antivirus scans.
Back up files regularly.
Create strong passwords to prevent access.
What does block chain mean?
A blockchain is a decentralized, distributed and public digital ledger that is used to record transactions across many computers so that the record cannot be altered retroactively without the alteration of all subsequent blocks and the consensus of the network.
Which records are manually kept in your office and why?
We manually keep our terms of engagement. It provides a safety net of our contractual obligations to our clients should files be deleted, lost or encrypted
What is BIM and how can it be used?
Building Information Modeling and is a workflow process. It’s based around models used for the planning, design, construction, and management of building and infrastructure projects. BIM software is used to model and optimize projects by planning, designing, building, and operating BIM models.
Explain the growing use of AVMs in the industry.
Automated Valuation Models are a useful tool to assess the market value of a property quickly and efficiently. In the short term, AVMs are a useful mechanism to sense check or provide quality assurance to an existing valuation.
