Data management Flashcards
What should you keep in mind when reviewing or using sources of data
-Proper referencing where appropriate
-Copy right - Copyright, Designs and Patents Act 1988,
intellectual Property and Copyright - Right to control the use of original worksRICS the ‘creator’ to register or include © symbol. –
Fair use
provision within the Copyright, Designs and Patents Act 1988 to allow use of some content for specific purposes.
How dose your organisation collect, store and analyse data ?
Multiple sources of data can enter the agency from multiple separate business streams.
We have multiple programs used in the storage of different kinds of data collected.
How dose your organisation keep data safe ?
Applications are password protected and are operated on internal systems which are protected with Fire walls and VPN usage
What is the main legalisation that covers personal data ?
What rights are afforded under this legalisation ?
Data protection Act 2018
has been replaced by General data protection regulations 2020 - which is the Uks version of GDPR after leaving the EU.
Data protection act - Gives the rights and protections to living individuals over who holds their personal data and how that data is used.
Has 2 main points points
1) Individuals’ rights over their personal data
a. The right to be informed
b. The right of access
c. The right to rectification
d. The right to erasure
e. The right to restrict processing
f. The right to data portability
g. The right to object
h. Rights in relation to automated decision making and profiling.
2) Obligations of data holders - Article 5
a. Transparent and lawful use of data
b. Used for specific purposes
c. Used proportionately
d. Accurate and unto date
e. Kept no longer than necessary
f. Handled safely with protection.
What is the deadline for a GDPR request ?
What action can the ICO take
a) Deadline of 1 month.
b) Fine at 20m or 4% or turn over.
1) Issuing warnings
2) Imposing a temporary or permanent ban
3) Ordering the reification, restriction, or erasure of data
4) Suspending data transfers to third counties.
What should happen if there is a breach under GDPR ?
c) Breach needs to be reported within 72 hours after discovery of breach to ICO
What dose your employer do to ensure data is data is kept safe ?
Clear desk policy
Policy.
Specialist waste bins
- password protection for accounts and applications
- Encryption technology
- Wiping of data no longer needed
- Fire wall protection
– CISCO VPN network
Under what legalisation can the VOA utilise comparable evidence ?
What is pertained within the legalisation ?
The Commissioners for Revenue and Customs Act means that all information held by the VOA is covered by the duty of confidentiality and it specifies the circumstances when that information may be disclosed. It is a criminal offence to disclose personal or confidential information to someone without the right to receive it, including identifiable property information CRCA sets out the functions of the VOA as:
- Rating Lists
- Council Tax Valuation Lists
- Valuation of property or matters in connection with the valuation of property
CRCA ensures taxpayer’s information is handled correctly and kept secure.
What is the deadline for a CRCA request ?
-No deadline but response must be proportional and rational. Different areas of work have their own guidance.
What legalisation allows members of the public to request organisational information ?
The Freedom of Information Act 2000 provides the public with access to information held by public authorities. It does this in two ways:
- Public authorities are obliged to publish certain information about their activities.
- Members of the public are entitled to request information from public authorities
The Act covers any recorded information that is held by a public authority in England, Wales and Northern Ireland, and by UK-wide public authorities based in Scotland.
The Freedom of Information (FOI) Act 2000 allows anyone, anywhere, to ask for any recorded information held by the VOA.
Requests must be made in ‘permanent form’ (such as letter, email or fax), include the requestor’s name and address and clearly describe the information wanted.
The FOI process is both applicant and purpose blind, meaning the status or position of the requestor and their reasons for asking for their information, are irrelevant to the VOA’s handling of the request.
FOIA covers all recorded information held by a public authority. It is not limited to official documents, nor is it limited to information you create, so it also covers, for example, letters you receive from members of the public.
What is the deadline on a FOI request ?
Deadline is no later than 20 working days.
When will a FOI request not have to be fulfilled ?
- Threat to national security
- Prejudice commercial interest of the public
- Prejudice public affairs
- Includes personal information
- Seemed to be excessive
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What legislation covers public information and the environment ?
The Environmental Information Regulations (EIR) 2004
Very similar to FOI but applies to environmental protection and issues in environment.
- Public authorities must make environmental information available proactively
- Members of the public are entitled to request environmental information from public authorities
Difference between deeds and registered titles
Difference between deeds and registered titles Deed shows the transfer of ownership of property from one person to another. Examples of properties that can be transferred include land and cars. A title, on the other hand, is a mere representation of the ultimate holder of the property. It is a legal instrument that describes the holder of the property. Therefore, it is an essential requirement of property owners to have a title.
