Cycle test prep

Question 1

Multimedia Software

Answer 1

used to view multimedia

Combines to communicate ideas:
 text, 
sound, 
images,
 drawings 
animation 
and video

Question 2

New type of Multimedia

Answer 2

Interactive multimedia textbooks

Question 3

What is Communication Software?

Answer 3

Software that’s used to make electronic communication simple, efficient and effective

Question 4

What is Communication Software?

Answer 4

Software that’s used to make electronic communication simple, efficient and effective

Question 5

Types of Communication software

Answer 5

Email Program
Web browsing Software
Online Chat Room 
Instant Messaging
VoIP software

Question 6

Reason for compatibility issues

Answer 6

• Every company has a different way to encode data in files
• Software expects data to be encoded in a certain way
• If encoding is not what is expected –error message or a scrambled document

Question 7

Solutions to compatibility issues

Answer 7

• Export: Save the document in another format
• Import: Import / ‘Open with’ – open a file in another format
• Upgrade: Have the latest versions or consider subscription
• Standardise: Everyone in organisation uses the same version of software

Question 8

That is a Software bug

Answer 8

an error in a program caused by the way it was programmed

Question 9

Tools for combating software bugs

Answer 9

• Testing: ‘Beta’ versions of software are tested by the public
• Error reporting: Use error reporting facilities – often provided when a program crashes
• Keeping software up to date: Updates contain bug fixes that make software work better

Question 10

What does “Updating software” mean?

Answer 10

Process of getting the latest ‘bug fixes’, or obtaining new, additional features

Question 11

How to know when to update

Answer 11

• Check the ‘Help’ or ‘About’ menus – look for check for updates
• If connected to the internet, the software will check if an update is available

Question 12

What are Service packs

Answer 12

• Collection of all previous updates for last period of time

- Pretty much a thing of the past

Question 13

Updates as opposed to service packs

Answer 13

• Software regularly checks for updates

- Updates are automatically downloaded and installed

Question 14

What is an Online Software/ Cloud Computing/ Web Application

Answer 14

software actually runs on servers on the internet

Question 15

Advantages of online software

Answer 15

• Software always up to date
• Don’t have to download or install anything
• Does not take up space on local storage
• Use the software and access your data from any computer anywhere in the world

Question 16

Disadvantages of online software

Answer 16

• Needs internet connection
• If no internet connection – cannot access software or your data
• No control over data security / backup policy
• May have to pay a monthly fee to use it

Question 17

What is GOOGLE DOCS

Answer 17

Free software – web-based word processor, presentation and spreadsheet applications

Question 18

What are Blogs / Weblogs?

Examples?

Answer 18

Online publishing tools

• WordPress
• Blogger
• Squarespace

Question 19

Good practices when blogging

Answer 19

• Update your blog frequently
• Interact with readers – respond to comments
• Be casual, informative and interesting
• Use catchy titles and graphics

Question 20

Advantages of blogging

Answer 20

• Share ideas and get feedback
• Personal and business use – advertising and marketing
• Used as help forums – people with common interests can share ideas

Question 21

Disadvantages of blogging

Answer 21

• Must update constantly to maintain interest among readers
• Responses posted can be worthless
• Constant display of advertisements (free sites

Question 22

Ease of access settings

Answer 22

• Magnifying an area of the screen
• Text to speech (Narration)
• Making the mouse cursor larger
• Higher contrast settings – easier to read