STAGES IN CREATING A BUSINESS LETTER & IT'S FORMAT Flashcards
- Who is the intended audience?
- What is our relationship with the sender?
- What are their expectations and preferences?
- What information is relevant and necessary for the recipient?
- How should the tone and style of the correspondence be adjusted for the recipient?
Identify the audience or recipient
Revising mean reviewing and refining the content structure, and organization of the draft. We may add, delete, or rearrange sections to improve clarity, coherence, and effectiveness. Check for consistency in tone, style and voice, as well as ensuring that the message is appropriately tailored to our audience and purpose.
Revise and Edit
- what key points or information need to be included?
- What supporting details or evidence can be included to strengthen the message?
- What is the most effective way to organize the information?
Prepare the content
involves carefully reviewing the text to identify and correct typos, misspellings, grammatical errors, and punctuation mistakes.
Proofread
reviewing the document one last time to ensure that it is error free, well organized, and meets the intended purpose; adding final touches.
Finalize
Business Letter Format Sample Quiz
The Higland Hotel
1st line in senders address
is an example of a?
Sender (Company Name)
Business Letter Format Sample Quiz
Highland Peak Street
2nd line in senders address
is an example of a?
Company Street Address
Business Letter Format Sample Quiz
2600, Baguio City
3rd line in senders address
is an example of a?
Zip code, City, State
Business Letter Format Sample Quiz
October 8, 2024
is an example of a?
Date
Business Letter Format Sample Quiz
Ms. Lalisa Manoban
3rd part, 1st line of the business letter
is an example of a?
Name of Receiver
Business Letter Format Sample Quiz
Director of Partnerships
3rd part, 2nd line of the business letter
is an example of a?
Position of the reciever
Business Letter Format Sample Quiz
BP Travel Agency
3rd part, 3rd line of the business letter
is an example of a?
Company name/ Institution
Business Letter Format Sample Quiz
Black Pink Area Street, South Avenue
3rd part, 4th line of the business letter
is an example of a?
Street Address of the Receivers Company
Business Letter Format Sample Quiz
01000, Seoul
3rd part, 5th line of the business letter
is an example of a?
Zip code, City, State of Receiver
Business Letter Format Sample Quiz
Dear Ms. Manoban;
is an example of a?
Receivers name/greeting (introduction of the letter before the body)
Business Letter Format Sample Quiz
I hope this letter finds you in good spirits,
is an example of a?
Greeting
Business Letter Format Sample Quiz
a part of a business letter where you who will benefit and what are benefits from the message
Second paragraph
Business Letter Format Sample Quiz
a part of a business letter where you summarize earlier statement
Closing/Concluding Paragraph
Business Letter Format Sample Quiz
Andie Dana, Managing Director
is an example of a?
Name of sender and their Position
Business Letter Format Sample Quiz
a part of a business letter where you explain your purpose in 3-4 sentences
Introductory paragraph
Business Letter Format Sample Quiz
Sincerely,
is an example of a?
Complimentary close
Business Letter Format Sample Quiz
The Highland Hotel
is an example of a?
Company/Institution of the Sender
Business Letter Format Sample Quiz
it is used for attachment like pictures, videos, or contracts
Enclosure
Business Letter Format Sample Quiz
who has a copy of the letter
Carbon copy
Business Letter Format Sample Quiz
deails forgot to mention in the letter
Postscript
