Courses A-D Flashcards
No matter what the type of disability incurred or if its severe – temporary or ongoing many people”
(1) Are away from work longer than is necessary
(2) Never RTW even though they could be productive if the working conditions were modified
(3) RTW and leave again because they cannot immediately keep up with the demands of their old job after a period of inactivity
(4) Leave work because of a disability that could have been prevented if the workplace culture, policies and procedures facilitated ergonomic improvements or job modification.
The cost of absence for individuals
Lost income and lost careers
The cost of absences for organizations
Experience high premiums, lost productivity and increased recruitment costs
The cost of absences for society
Cost of social programs for people who – under the right conditions – could be productively employed and paying taxes.
SWOT stands for…
Strengths, weaknesses, opportunities and threats
What is a needs assessment?”
A process in which the understandings of a range of stakeholders are collected and synthesized as to what is currently happening, what could happen, and what is needed to bridge the gap.
What should a needs assessment” review entail?”
Identify the current processes that are followed when an employee incurs a significant injury or illness as well as components that could be added to create an effective program.
A needs assessment” shapes..”
the design of a new program and the implementation process including the development of policies and procedures relating RTW – or the improvement of an existing program.
What is a Program Logic Model?”
identifies the outcomes that the program has been or will be established to meet and then works back from that point to outline in graphic form the assumptions and context underlying the goals, inputs (resources and investments), and the activities and people that are needed to realize the outcome.
Developing a program logic model” can be very helpful when….”
it comes time to evaluate a program because it provides a focus on intended outcomes as well as the activities and resources that were designed to produce those outcomes.
Gensy et al (2012)
Recovery tends to be faster and the likelihood of returning to work is increased if people come back to the workplace as soon as medically feasible, with modified activities in which there is no risk of re–injury as they heal.
Definition of impairment”
any loss or abnormality of psychological, physiological, or anatomical structure or function.
Definition of disability”
When a limitation restricts the ability to perform normal activities – one of which is work.
Difference between impairment” and “disability” (provide an example)”
If an individuals’ hearing becomes less acute with age, that is an impairment. However, that person is not considered work disabled if a hearing aid enables her to answer customers’ questions – if that is a job activity.
World Health Organization (WHO) views functioning and disability as….
A dynamic interaction between health conditions and contextual factors, both personal and environmental.
Disability is seen as continuum…
In which limitations are thought of as more or less and not as existing or not existing.
The Biomedical Model (Disability)
Disability results from a medical condition and involves a deviation from normal anatomical and physiological characteristics and function.
Example of the Biomedical Model
Service providers would consider aspects of the vision such as visual acuity, focus and depth perception.
Who is more likely to use the Biomedical Model?
Insurance companies – to determine whether or not someone is able to work or is entitled to have income replaced.
Biopsychosocial Perspective (Disability)
Disability is explored from various points of view including the effects of illness and injury on the body and mind, the demands of the environment in which an individual operates, the economic and community resources available to that person, and the viewpoints and judgements of the people in the society in which the individual lives.
The main characteristic of the biopsychosocial perspective:
The environment is considered to play a central role in either enabling or disabling a person with an impairment.
What is the most commonly applied approach to Disability and RTW
The biopsychosocial perspective
Social Construction Theory (Disability)
Regards impairment as an individual difference similar to gender, religion or ethic origin and posts that the negative implications of having an impairment is the way in which societal attitudes and values create disabling barriers to participation.
Example of Social Construction Theory
A young person with very thick large glasses might be discouraged from participating in sport activities even though their glasses corrected their vision to a normal range.
Vocational Rehabilitation Professional
Assist a person to gain skills to re–enter the workforce to a more suitable occupation.
Definition of Disability Management
The process in the workplace designed to facilitate the employment of persons with a disability through a coordinated effort and taking into account individual needs, work environment, enterprise needs and legal responsibilities.
Individual–focused disability management practices
Development and implementation of RTW plans
Organization–focused disability management practices
Analysis of trends, cost benefit analysis, policies and procedures
Society–focused disability management practices
Establishment of policies that protect workers, decrease accidents, and lower costs to taxpayers.
While working in the field of disability management, an individual must…
be knowledgeable about related areas including injury prevention and health promotion, and compensation and benefits
RTW activities involve ensuring that…
The appropriate assessments have occurred and that those who are completing the assessment – whether GP, physical or occupational therapists – have enough job information so that they can determine whether the employee can safely RTW and under what conditions.
RTW activities involve identifying…
barriers to RTW and identifying services that could decrease the impact of such barriers.
RTW activities involve developing…
a RTW plan in conjunction with the appropriate people
RTW activities involve implementing….
The plan – ensuring that equipment, renovations, job modifications, or training are in place.
RTW activities involve monitoring…
and adapting the plan as required.
RTW activities involve evaluating….
The process.
An effective DM program incorporates an…
Integrated approach to the protection of workers’ health, the promotion of workplace wellbeing and the provision of support and assistance of job retention and RTW.
Primary, Secondary and Tertiary Prevention
Liaising with related programs of of occupational health and safety and wellness or health promotion to create a continuum of interventions aimed at creating a more health and productive workforce.
What is one of the best ways to reduce / decrease disability costs?
Prevention of accident and injuries through occupational health and safety programs and to encourage activities that enhance health through wellness promotion programs.
Post–screening
Some organizations will do these assessments to ensure that the individual who has been offered a job has the physical ability to carry out the job tasks outlined in the job description.
Harder and Scott, 2005
The post–screening process lowers the level of injuries requiring significant physical activity
Four types of compensation for disability
(1) Workers compensation or government insurance for occupational injuries/illnesses
(2) LTD and STD
(3) Automobile insurance
(4) Government programs such as sickness benefits, pension plan disability and social assistance.
Compensation in Canada and USA
Workers who are injured as a result of work activities are entitled to workers’ compensation through insurance premiums paid by their employers
Compensation in UK and Ireland
Occupational injuries are compensated with government payments and funded through taxes.
A 20 year old worker has a…
3 in 10 change of incurring a disability before retirement age.
Mental health & Labour trends
The presence of a mental health condition reduces labour force participation from 80% to 39% – and for those who continue working resulted in an average reduction in wages for men of 4.7 % and for women 3.1%
New Zealand & Mental Health
More than 40% of the people on sickness benefits were entitled to it because of the psychological and psychiatric conditions, with the second most condition reason being musculoskeletal disorders, including sore backs and necks.
Disabilities with a psychological component are becoming…
More costly to organizations, including depression and anxiety–related disabilities, chronic fatigue syndrome and fibromyalgia.
Canadian Workplace & Stress
83% of Canadian employers ranked stress as a top tier risk factor for their workforce.
As baby boomers….
age, there will likely be an increase in the length of disability–related absences since older people require a long period of time to heal.
Correlation between worker compensation claims and individuals who are
45–49, although research indicates that the higher injuries and claims may be associated with older workers are less of a reflection of age and more of poor lifestyle habits and negative working conditions.
Early Contact
Informing the person responsible for disability management that a worker has an injury or illness. Contacting workers shortly after the absence.
Goal of Early Contact
To make sure that employees receive the treatment that they need, are aware of the benefits and entitlements, understand that their co–workers care about what happens to them, and are able to focus on RTW if their situation allows.
Importance of Informal Contact
Helping the individual to retain a relationship with the workplace.
Employers should be sensitive with informal contact as…
An employee may believe that the workplace rep is checking up on her and trying to persuade the RTW before she/he is ready and the call may cause anxiety.
Early Intervention is important as…
a number of studies indicate that the longer someone is away from work, the less likely they are to return.
Australian study of workers compensation indicated that…
50% of people who were absent from the workplace for as long as three months would RTW. That figure declined to 25% that lasted a year to 12% after two years and 4% after four years.
Cost of replacing and training skilled workers
…can run into the thousands of dollars.
Early intervention involves…
any activities that are designed to prepare the employee for returning (e.g, discussions that focus on how this could happen, assessments, ongoing rehab) or arrangements that bring the employee back to the workplace even if they cannot return to work immediately.
The goal of Early Intervention
Employees with an impairment will continue to think of themselves as people who can carry out workplace activities and be productive and that they will retain their sense of being part of the workplace community.
Examples of Early Intervention
Modifying the job / job activities, making ergonomic adjustments, allow shorter hours, adding assistive devices
Avoid light duty ghettos”
Situations in which employees are assigned to work which may not be meaningful or contribute to the productivity of the organization and are then forgotten about.
Both labour and management can…
Provide useful perspectives on work processes, corporate culture and barriers that decrease the likelihood of a RTW.
Many labour–management agreements contain…
Language and provisions about disability management.
Most people are better off financially….
Over time if they are working rather than receiving insurance payments. There is also a cost to society when people do not have wage income.
Every dollar earned in BC…
80 cents was spent to defray arising from disability – whether directly through program expenditures or indirectly through non reimbursed personal expenditures and personal/family income loss.
On an individual basis, the costs of not returning to work can be extremely high, which is why…
So many unions actively support RTW.
Employees who do not return to work are considered by the insurer to be employable in another job….
and lose their coverage – if they cannot then persuade another employer to hire them and are forced on to social assistance – the economic losses for that same 35 year old worker would rise to 800k.
Whether viewed from a societal, business or individual perspective…
It is desirable that people remain productive and retain their jobs and wage income. If insurance payments are not available or are time–limited, many people with disability are forced to depend on some kind of social assistance.
Workers’ compensation legislation requires
Organizations that employ 20 or more people to accommodate a worker who has been employed for two years if the employee with the impairment can RTW within a two year period.
Americans with Disabilities Act (1990)
Applies to employers with fifteen or more and requires them to provide an equal opportunity to benefit from the full range of employment–related opportunities available to others,” it “protects qualifies individuals with disabilities” against employment discrimination.”
(US) Employees who believe that they have not received reasonable accommodation can make a complaint to the…
Federal Employment Opportunity Commission or designated state humans right.
Rehabilitation Act (US)
Requires affirmation and non–discrimination among employers with government contracts or those who are receiving financial assistance from the federal government.
The Equal Pay and Age Discrimination Age (US)
influences requirements for accommodating people with disabilities
(UK) The Disability Discrimination Act
Prohibits employers from treating employees with disabilities in a less favourable way than they would treat employees without disabilities. Employers are required to make reasonable adjustments that will allow an employee with a disability to work or continue to working.
Occupational Health & Safety Acts
govern the actions that organizations must take in response to actual and potential accidents.
Freedom of Information & Privacy laws
Regulate what kind of health information may be received by a company without written permission from the employee.
Disability management committees may be formed…
by formal establishment, multi–level, labour–management that will continue on once the program is implemented or simply a representative group whose role is to get the program started.
The needs or situational assessment will provide information on…the current situation
the processes being followed and the outcomes being obtained
The needs or situational assessment will provide information on…the desired situation
how the organization would like the disability issues and RTW to be handled and the results they would like to obtain through a disability management program
The needs or situational assessment will provide information on…goals and objectives
Met over a period of time – such as targets for decreasing the length of absences of returning workers who have experienced injuries, illnesses or chronic conditions
The needs or situational assessment will provide information on…the budget
Funds and other support required.
The implementation plan of the needs assessment will identify
(1) the tasks to be carried out by employees who are hired or assigned to DM responsibilities
(2) the ongoing role of the joint committee
(3) desirable policies and procedures
(4) program standards and qualifications of staff.
In a unionized organization, general principles relating to the disability management process may be outlined in…
A letter of intent
Letter of Intent
Provides a brief program framework and may include statements, the role of joint committees, program eligibility, RTW processes, any limitations.
SWOT
Stands for strengths, weaknesses, opportunities, and threats.
SWOT analysis can be…
External or internal.
The SWOT process allows…
People who are involved with a disability management program to consider the environment in which the program is or will be operating.
The SWOT analysis can be
Generally informal; it may involve a small group brainstorming activity that sets the stage for a needs assessment and development of a program logic model.
The advantage of someone internal performing the needs assessment
They are familiar with the workplace and organizational culture and they know where the information needed can be obtained.
The advantage of someone external performing the needs assessment
They may be seen as objective and without preconceptions; they may not be diverted by the time pressures of other responsibilities within the company.
Much of the information for the needs analysis or program review can be obtained through:
Interviewing a rep of stakeholders, collecting data and statistics, reviewing documents (policy and procedures), visiting or researching other organizations or sources when additional ideas are needed about what could be put in place.
People to interview as stakeholders for the needs analysis
Human resources personnel, safety managers, occupational nurse, benefits administer, union officers, supervisors, potential users of the program.
People to interview as external reps for the needs analysis
Organizations providing insurance
Medical and rehab providers
Disability management staff
RTW Coordinators are..
Trained professionals who believe at an intellectual and emotional level that everyone has a contribution and who are committed to helping the people they work with make that contribution in the workplace if at all possible.
RTW Coordinators act as a…
Central point for the returning work, service providers, management, supervisor, health & safety representatives, shop steward, work representatives and others who will be involved in the process.
The RTW Coordinators are NOT…
directly involved in claims management, this is mainly an administrative process and aimed at settling a claim
RTW Coordinators must have…
Excellent communication skills, they must be able to explain constraints by legislation, insurance contracts or collective agreements, while acting as an advocate for the employee.
RTW Programs have policies that outline a hierarchy of RTW options…
beginning with the least complex – RTW to the same job OR retraining for a new career.
RTW coordination involves ensuring that
The right services and supports are provided at the appropriate time by qualified people.
The RTW process can be conceptualized as involving two major activities
Accommodation
Service Coordination
Accommodation
Includes steps taken to adapt the work environment so that it fits the physical, intellectual and psychosocial capabilities of the returning worker.
Service Coordination
A form of case management that can be described as identifying and making available services that will assist the worker in RTW – and many of these services may be aimed at stabilizing personal as well as work life.
What are the steps in the RTW process
(1) support with treatment and rehab
(2) assistance with information and how to obtain compensation and benefits if required
(3) pre–return assessment that indicates what tasks an employee can/cannot do
(4) developing the RTW plan
(5) implementation of the plan
(6) monitoring and adapting the plan
(7) evaluation
RTW Coordination and Awareness of Services
The RTW coordinator should be aware of the range of services available in the community and be able to provide information to the worker without harming the doctor–patient relationship.
Second Medical Opinion
In some cases, company policy requires an employee to obtain one in certain circumstances.
The main types of interventions – in addition to prompt and appropriate medical care –– that can assist with building work capacity is…
Occupational Therapy
Physiotherapy
Work Hardening
Counselling
Stress Management Skills Training
Pain Management
RTWC & Assistance with Benefits
The RTWC should be available to provide information or facilitate the process. Claims can be rejected for reasons ranging from forms not being filled out correctly. They should also know about LTD/STD, and government benefits.
RTWC and Insurers (When a Claim is Denied)
The RTWC may need to engage with a claims manager on behalf of the worker but must try to avoid becoming involved in the claims management process and the determination of eligibility.
Jurisprudence in most countries suggest that…
The organization needs only the amount of information that is necessary to plan, implement and monitor the RTW.
Privacy laws prevent…
Doctors and medical practitioners from providing a DX or specific information unless written authorization is offered.
In many cases a RTWC does not need to know the…
DX – only an indication from the doctor about the person’s limitations and restrictions and ideally some advice about the activities that they can carry out.
To ensure that an employee’s doctor understands the RTW program and what can be done, most RTW programs have developed…
Information packages that can be sent to the employees doctor describing the program and outlining the employee’s current job requirements.
In cases where an employer appeals a workers compensation claim as part of the appeal process, the employer..
May actually have access to the claim file.
RTW plans will include information on:
Requirements for ongoing treatment
Support services to be provided
The timing of the return
The accommodation details: Limitations, modifications, AD, and job schedule.
Any retraining
Implementation and progress checks.
Length of the RTW process
Ranges from three weeks to three months, depending on the particular situation.
Accommodations may be temporary or…
Permanent.
In the event that a worker is not able to perform the majority of their pre–injury/illness job tasks but has been medically cleared to return…
A transitional RTW can provide alternate duties to maintain the worker attachment to the workplace.
Graduated RTW
A time limited work opportunity that involves a plan of gradual reintroduction of work hours, work duties or both.
RTW Planning: Monitoring and Adaptation
Involves answering questions, finding out if there any problems, determine whether the person’s health condition is improving, change or adapt elements of the plan.
RTW Planning: Evaluation
Over the time period of the RTW plan is over, the plan should be evaluated.
Evaluating the RTW plan, employees can be asked:
If their condition improved
If they were satisfied with rehab services
They thought the RTW plan had been fully implemented
The plan targets had been met if not – why not
Any problems had occurred throughout the process
Job Accommodation
Is a change to the work environment or job tasks that enables a person with an impairment to participate in workplace activities safely and productively.
Different Types of Accommodation (Transitional)
Transitional work process in which the employee gradually increases number of hours per week or the difficulty of job tasks as he/she gains strength.
Different Types of Accommodation (Modification)
Modifying some tasks temporarily or permanently – possibly using a job bank that includes tasks that can be assigned to an employee with restricted activities.
Different Types of Accommodation (Job Design)
Changing the way that tasks are organized, chucked or shared.
Different Types of Accommodation (Ergonomic Changes)
Such as work station reconfiguration
Different Types of Accommodation (Assistive device/AT)
Talking calculators, telephone adaptation, replacing knobs with handles, and using stools or foot rests
Different Types of Accommodation (Reassignment)
To a vacant position
Hierarchy of Options for RTW
RTW to the same job, same employer
RTW to a different job, same employer
RTW with a different employer
Training for Self–Employment
Refer the worker to vocational assessment services to determine his potential for benefiting from training for self–employment. Review the marketability of skills for self–employment. Provide the worker with entrepreneurial skills.
Transferable work skills
Used when an employee cannot RTW to their job. It typically requests for employee skills, tools/equipment they are familiar with, and what previous education and training has the individual completed.
Barriers to RTW (Individual)
Job dissatisfaction prior to the injury
Prior difficulty performing job tasks
The ability to cope with stress from the job.
Fear of re–injury
Incorrect assessment of their ability to be productive.
Family circumstances
A worker whose spouse is also working and who has taken on the child care responsibilities…
May find that not paying for child care results in a very small reduction in the family income overall, and therefore they aren’t motivated to RTW.
Workers who were unhappy with the response to claims in their workplace…
were found to be 1.5 times as likely not to RTW when compared to those who were satisfied with the processes even when other factors were considered.
Lack of support in the workplace
Lack of skills / training of the part of the person with the disability
Lack of knowledge on the part of the supervisor on how to make accommodations
Attitudes or stereotypes among co–workers and supervisors
Supervisors need to be aware of the costs of having…
Employees away from work including insurance premiums, time spent training replacement workers, and human rights penalties.
Conflicts between the supervisor and a returning employee or performance issues can…
derail a RTW even though they are not the responsibility of the RTW coordinator.
Co–workers may not understand their role in RTW and why it is important
They may not support a RTW if they think they may have to spend time helping the individual with a temporary or permanent impairment, or believe they may have more physically taxing duties added to their own job activities.
RTW Coordination and Their Own Attitudes / Bias
RTWC need to ask themselves if they feel uncomfortable when introduced to someone with a disability…do they treat them differently?
The Six Stages of Grief
Research suggest that people who incur disabilities go through a number of stages including – in no specific order:
Denial
Anger
Depression
Resignation
Acceptance
Action
Overestimating people with disabilities
This problem is compounded by the fact that many individuals overestimate the productivity of someone who has no visible disabilities and underestimate what people with impairments can do in a work environment that fits their capabilities
Shop Steward
For unions
In RTWC, they provide information on how elements of the RTW program fit with the collective agreement
Provide union with union about the RTW plan
Encourage RTW
Contribute to the evaluate of the RTW plan
The Skeletal System
Comprised of the bones and joints
How many bones do humans have?
206