Course Review Flashcards
Statutorily established as an independent entity within the executive branch by the “The Inspector General Reform Act of 2008.”
Council of Inspectors General on Integrity and Efficiency (CIGIE)?
The purpose of this is to receive allegations of fraud, waste, and mismanagement when the chain of command has been unresponsive, or the complainant fears reprisal resulting from the submission of his or her allegations.
Hotline Program
According to SECNAVINST 5370.5B: this is any form of examination into specific allegations of wrongdoing.
Investigations
The investigator is to determine whether further investigation is warranted within.
30 days
I am a complainant but wish to not provide my name or contact information.
Anonymous complainant
The investigator is to complete the investigation within.
180 days
These can be Civilian Federal Employees, Military Members, Federal Contractors, and Retirees/Non Federal Employees. People who present allegations that trigger a decision to conduct an IG investigation.
Complainants
These individuals are someone against whom non-criminal allegations are made.
Subjects
This type of complainant is known to IG personnel and those with a direct need to know.
Confidential complainant
Complainants are not guaranteed this during investigations.
Confidentiality
This is “the process of reviewing the facts to determine whether, alone, or together with others that may be established upon further investigation, they would provide the basis for a decision to take corrective, remedial, or disciplinary action.”
Issue Spotting
This is the best course of action when there is no evidence or allegation of wrongdoing and another avenue exists to remedy the problem. Usually, the complainant is provided with contact information for people, offices, or agencies that can address their concern(s)?
Assist
Examples of this course of action include sending complaints to management or to the appropriate chain of command; forwarding criminal offenses to NCIS; and requesting the Acquisition Integrity Office (AIO) to look into a procurement fraud matter.
Referral
Your complaint analysis does not discover allegations of any wrongdoing, violation of law, policy, procedures, or regulation; is not timely; or is without merit, frivolous, and cannot be referred.
Dismiss
This course of action is best for complaints that merit Inspector General attention but do not fall under the cognizance of the receiving IG office.
Transfer
This is behavior that is deficient or improper when compared with behavior that a prudent person would consider reasonable and necessary business practice given the facts and circumstances.
Abuse
This is a type of illegal act involving the obtaining of something of value through willful misrepresentation
Fraud
This occurs when taxpayers are not receiving reasonable value for money in connection with any government funded activities due to an inappropriate act or omission by players with control over or access to government resources.
Waste
This should occur immediately upon receipt of a complaint alleging Military Whistleblower Reprisal; or Senior Official Misconduct.
The appropriate Echelon II Inspector General notifies NAVINSGEN?
The system of record for Naval Inspector General Hotline cases.
NIGHTS =
Navy IG Hotline Tracking System
Non-Support of Dependents, Fraternization, Criminal Offenses, and Hostile Work Environment.
allegations that are best referred to other agencies or commands for action?
After the initial intake, this process involves: conducting complaint clarification, identifying applicable standards, and determining a course of action.
Complaint analysis
This document’s intended use is to prevent unauthorized release of IG information during the conduct of investigations?
Non-disclosure Agreement (NDA)
Must be completed in 6 months / 180 days or POAM submitted?
Investigation
This is the process investigators use to discover and evaluate the information presented; establish facts; draw conclusions; and either prove/disprove allegations.
Fact finding
These are the primary sources of information during fact finding.
Official and Non-official sources
This individual is uniquely qualified to provide relevant information and explain specific procedures/processes to investigators.
Subject Matter Expert (SME)
A good one of these is worded along the lines of: Someone (a single subject) did, or failed to do, something (the act or omission), o/a (date) and such act or omission was improper (the wrongdoing) because it violated some standard (the law, rule, regulation, directive, instruction, notice or policy).
Allegation
In order to establish one of these, events must be known to have happened and are known to be true.
Fact
These individuals against whom credible derogatory information is developed must be provided an opportunity to comment on that information.
Subjects
To establish the standard of proof in administrative investigations IG’s must have?
Preponderance of Evidence
It provides investigators with a mechanism to determine if preponderance of the evidence has been met by illustrating whether the elements of a violated standard have been satisfied.
Outline of Proof
It can be a statement, document, or physical object?
Evidence
The purpose of conducting one of these is to gather information that allows you to report the objective facts.
Interview
This technique is often used prior to an interview and often paves the way for a more relaxed and open dialogue between the interviewer and interviewee.
Rapport building
Free Narrative; Direct Examination; and Cross-Examination.
Interview questioning techniques
Prepare, are professional, courteous, and impartial; conducted in a private setting; avoid attribution; controlled by the interviewer, and include witnesses who information to approve or disapprove.
Effective interview
This person should always be interviewed as part of an investigation.
Subject
Avoiding awkward silence to keep the interview moving is an example of this.
What not to do during an interview
This tool serves as an outline and checklist of how an investigator intends to carry out an investigation in order to obtain the facts necessary to enable responsible authorities to make appropriate decisions.
Investigative Plan
Listening with minimal interruptions, using gestures and eye contact to encourage responses, reacting to disclosures appropriately, testing the accuracy of information, using cross-examination questions.
Interview questioning techniques / best practices
This stand-alone product clearly and concisely articulates findings for each allegation under investigation and provides management with actionable information.
Report of Investigation (ROI)
This is required when an investigation will not be completed within 6 months / 180 days.
Plan of Action and Milestones (POAM)
Before NAVINSGEN/ECH II will accept an IG investigative report it must be accompanied by this work product.
Legal Sufficiency Review (LSR)
This organization is the sole release authority for investigations conducted under its cognizance.
NAVINSGEN
This information is provided after a case has been officially closed and contains only general information regarding the outcome of the case.
Complainant notification
Should reflect style and tone that is simple, direct, should be written in active voice, and should not have enclosures/attachments.
ROI
Policy Memo 2016-001 directs IGs conducting investigations to allow subjects of substantiated allegations to comment on draft ROI.
Tentative Conclusion Letter (TCL)
Should be general to your immediate tasking authority in your report of investigation regarding correction of systemic problems.
Recommendations
You may not release this until the investigation is closed.
Investigation case files
Needs to be approved by NAVINSGEN or Echelon II before it is provided to your commander.
ROI
Conducting a quality review; conducting required rework; completing a post investigation checklist; and loading all relevant documentation into NIGHTS is required before this can be done.
Closing an investigation /case?
