Course 1 Glossary Flashcards
Agile
A project management approach in which project phases overlap and tasks are completed in iterations
Authority
Refers to one’s ability to make decisions for the project that impact the organization
Barrier
Something that gets in the way of project progress
Buzzword
A word or phrase that is popular for a period of time or in a particular industry
C-Suite
All the “chief” level officers in an organization
Change Agent
Person from inside an org who helps org transform by focusing on improving organizational effectiveness and development
Change Management
The process of delivering a completed project and getting people to adopt it
Classic Structure
An org structure w a traditional, top-down reporting hierarchy
Closing
The phase at end of project during which team members’ work is celebrated and how the project went is evaluated
Contract Work
Work done for a company by non-employees on a project-by-project basis
Corporate Governance
Framework by which an org achieves its goals and objectives
Cross-functional Team
Team members who have different skill sets and may even work in different departments but are all working towards the successful completion of a project
Culture - Mapping
A tool that can illustrate a company’s culture and how the company’s values, norms and employee behavior may be affected by change
Delegation
Assigning tasks to individuals or resources who can best complete the work
Deliverable
Specific task or outcome
DMAIC
A strategy for process improvement; refers to 5 phases in the Lean Six Sigma approach: Define, Measure, Analyze, Improve, and Control
Effective Communication
Refers to being transparent, upfront with plans/ideas, and making info available
Escalation Paths
The courses for communicating risks to the right people at the right time
Executing
Completing the task necessary to achieve project goals
Feedback Mechanism
A tool that can capture input from stakeholders, such as a survey
Floating Task
A task in which a change in its deliverability would not affect the projects overall success or impact its timeline
Flowchart
A tool used to illustrate and visualize a projects development process
Functional Manager
The leader of a department in a functional (classic) org.
Functional Organization
An org divided into septs based on function (aka Classic Org)
Governance
Management framework within which decisions are mad and accountability and responsibility are determined
Influencing without authority
Refers to a project manager’s ability to guide teammates to complete their assigned work w/o acting as their direct managers
Initiation
The project phase that is the launchpad for the entire project; project goals, deliverables, resources, budget, are people are identified at this stage
Internship
Short-term way to get long-term experience in an industry
Interpersonal Skills
The behaviors used to interact with others ; skills that could help one influence without authority, including communication, negotiation, conflict mediation, and understanding motivations
Iterative
Refers to phases or tasks that overlap or happen at the same time that other tasks are being worked on
Kanban
Agile Approach & tool that provides visual feedback about the status of the work in progress through the use of Kanban boards or charts
Lean
A methodology in which the main principle is the removal of waste within an operation
Lean Six Sigma
Combination of 2 ‘Parent’ PM Methodologies ; Lean and Six Sigma. Used for projects that have goals to save money, improve quality and move through processes quickly
Linear
A project structure where to previous phase or task has to be completed in order for the next phase to start
Matrix Structure
Hybrid organizational structure that is like a grid; includes direct higher ups to report to , as well as stakeholders from other depts or programs
Matrix Structure
Hybrid organizational structure that is like a grid; includes direct higher ups to report to , as well as stakeholders from other depts or programs
Matrix Structure
Hybrid organizational structure that is like a grid; includes direct higher ups to report to , as well as stakeholders from other depts or programs
Mission
Clarifies the ‘who’, ‘what’, and ‘why’ of the org
Organizational Culture
Employee’s shared values and the org’s value, mission, history, and so on ; a company’s personality
Organizational Structure
The way a company or org is arranged
Ownership
when people are empowered to take responsibility for the successful completion of their own tasks
Planning
Making use of productivity tools and creating processes; creating and maintaining plans, timelines, schedules and other forms of documentation to track product completion
Program Manager
manages multiple projects for specific projects, teams, or programs
Project
Unique endeavor that includes a set of unique deliverables; a series of tasks that need to be completed to reach a desired outcome
Project Governance
The framework for how project decisions are made
Project life cycle
The basic structure for a project; consists of 4 different phases: initiate project, make a plan, execute and complete tasks, and close the project
Project Management
The application of knowledge, skills, tools and techniques project activities to meet project requirements
Project Management Methodology
A set of guiding principles and processes for owning a project throughout its life cycle
Project Management Office
An internal group at a company that defines and maintains project management standards across the organization
Project Manager
Individual who Shepards projects from start to finish and serves as a guide for their team, using impeccable organizational and customer service skills every step of the way
Project task
An activity that needs to be accomplished within a set period of time by project manager, project team or the stakeholder
Reporting Chart
A diagram that shows the relationships among people and groups within the org and who each person/group reports to
Resource Availability
Knowing how to access the the people, equipment, and budget needed for a project
Resources
Anything needed to complete a project, such as people, equipment, software programs, and physical space or locations
Retrospective
A workshop or meeting w the project team note best practices and learn how to manage a project more effectively the next time
Risk
A potential event that could occur and impact a project
Scrum
An Agile framework that focuses on developing complex projects through collaboration and an iterative process. Work is completed by small, cross-functional teams led by a Scrum Master and is divided into short Sprints with a set list of deliverables.
Six Sigma
A methodology used to reduce variations by ensuring that quality processes are followed every time
Sprint
A phase in the Agile project management approach which has a defined duration with a set list of deliverables
Stakeholder
People who are interested in and affected by the project’s completion and success
Steering Committees
A group that decides on the priorities of an organization and manages the general
course of its operations
Transferrable Skill
An ability that can be used in many different jobs and career paths
Urgency
Getting team members to understand that the project is important and to identify what actions need to be taken to move the project along
Values
Principles that describe how employees are expected to behave
Waterfall
A project management methodology that refers to the sequential ordering of phases
