Corporations Flashcards
Organization of Corporation: Requirements
(1) People: one or more incorporators
(2) Paper: articles of Incorporation
(3) Act: deliver notarized articles to Secretary of Sttae
Organization of Corporation: Requirements - People
Incorporators:
(a) Must be one or more incorporators
(b) Incorporator may be an individual person or an entity
(c) Incorporators execute the articles of incorporation and deliver them to the secretary of state
Organization of Corporation: Requirements - Articles of Incorporation (Paper)
Articles of incorporation are (a) a contract between corporation and shareholders and (b) a contract between corporation and state
Information in articles:
(1) NAMES and ADDRESSES:
(a) Corporate name, which must include: Corporation (Corp.), Company (Co.), Incorporated (Inc.), or Limited (Ltd.)
(b) Name and address of each incorporator
(c) Name and address of each initial director
(d) Name of registered agent and address of registered office (legal representative)
(2) DURATION: if the articles of incorporation do not mention duration, corporation has perpetual existence
(3) Generally must have a statement of PURPOSE:
(a) General purpose: can be as broad as “engage in all lawful activity, after first obtaining necessary state agency approval”; some states presume general purpose without anything in the articles
(b) Specific statement of purpose: can state a more specific purpose – if corp acts beyond that stated purpose, then ultra vires: (i) ultra vires contracts are valid, but (ii) shareholders can seek injunction and (iii) responsible managers are liable to corporation for ultra vires losses
(4) CAPITAL STRUCTURE (stock): articles must include (a) authorized stock, (b) number of shares per class, and (c) information on voting rights and preferences of each class
- Authorized stock: max number of shares corp can sell
- Issued stock: number of shares corp actually sells
- Outstanding stock: shares that have been issued and not reacquired
Organization of Corporation: Requirements - Act
Incorporators have notarized articles delivered to the Secretary of State and pay required fees. If Secretary accepts the articles for filing, conclusive proof of valid formation –> De Jure Corporation
Then, board of directors holds organizational meeting where it selects officers and adopts bylaws and conducts other appropriate business
Internal Affairs Rule
Internal affairs (e.g. roles and duties of directors, officers, and shareholders) are governed by the law of the state of incorporation
Entity Status
A corporation is a separate legal entity/person. It can sue, be sued, hold property, be a partner in a partnership, make charitable contributions etc.
Corporations and Taxes
Double taxation: corporation pays income taxes on its profits and shareholders are taxed on distributions
S Corporation: no more than 100 shareholders, all of whom are humans and US citizens or residents; one class of stocks; not publicly traded – corporation does not need to pay income tax
C Corporation: must pay income tax on profits
Corporation’s Liability
Limited liability: Directors, officers, and shareholders are not liable for what the corporation does – the corporation is liable for what it does (even if there is only one shareholder)
De Facto Corporation
De Facto Corporation requirements:
(1) Relevant incorporation statute (there always is)
(2) The parties made a good faith, colorable attempt to comply with the statute, and
(3) Some exercise of corporate privileges (acting like have a corporation)
If the doctrine applies, business is treated as a corporation for all purposes, except in action by the state (quo warranto)
Doctrine has been abolished in many states
Corporation by Estoppel
One who treats a business as a corporation may be estopped from denying that it is a corporation
Can also prevent an improperly-formed “corporation” from avoiding liability by saying it was not properly formed
Examples: you do business with people who hold their business out as a corporation, you think it’s a corporation, they think it’s a corporation, you write checks to the corporation – cannot successfully sue proprietors individually
Doctrine has been abolished in many states
Bylaws
Bylaws are not a condition precedent to forming a corporation and they are not filed with the state, but corporations usually have them for internal governance
Adoption: The board adopts the initial bylaws at the organizational meeting
Amendment or repeal: Shareholders can do this, and the board can in many states
The articles control if the articles and bylaws conflict
Pre-Incorporation Contracts
A promoter is a person acting on behalf of a corporation not yet formed. She may enter into a contract on behalf of a corporation not yet formed.
The contract is considered an offer to the proposed corporation
(1) Liability of the corporation: not liable on pre-incorporation contract until it adopts the contract, which it can do
(a) Expressly: express official action to adopt with knowledge of material facts; or
(b) Impliedly: someone in authority to accept the benefits of the contract with knowledge of material facts (e.g., accept benefits or conduct constituting estoppel)
(2) Liability of promoter: unless contract clearly says otherwise, promoter is liable on the pre-incorporation contracts until there is novation (promoter, corp, and other party agree that corporation replaces promoter under contract)
(a) Signing “as agent” does not release liability.
Foreign Corporations
Rule: Foreign corporations transacting business in this state must qualify and pay prescribed fees, and have a registered agent in the state
Definitions:
(a) Foreign corp: Anything outside a state is considered foreign
(b) Transacting business: regular course of intrastate (not interstate) business activity; does not include occasional or sporadic activity in the state or simply owning property in the state
(c) Qualification: by getting a certificate of authority from the Secretary of State; corp gives information from its articles and proves good standing in its home state
What happens if a foreign corporation transacts business without qualifying?
(1) Civil fine and
(2) Cannot sue in this state (but can be sued and defend)
Issuance of Stock
An issuance of stock is when the corporation sells its own stock
This is a way for the corporation to raise capital
Subscriptions
Definition: written offers to buy stock from corporation
Revocation:
(1) PRE-INCORPORATION subscriptions: subscriptions are irrevocable for 6 months, unless it says otherwise or all subscribers agree to let you revoke
(2) POST-INCORPORATION subscriptions: revocable until accepted by the corporation (i.e., when the board accepts the offer)
Stock Issuance: Consideration
What must a corporation receive when it issues stock?
(1) Form of consideration:
(a) Every state agrees the following are permitted: (i) money (cash or check), (ii) tangible or intangible property, (iii) services already performed for the corporation
(b) Split of authority regarding: (i) promissory notes, (ii) future services – where prohibited, use results in “unpaid stock”
(2) Amount of consideration:
(a) Par: minimum issuance price, but can sell for more. (i) If par is sold for less than minimum, gap amount is water; director is liable if knowingly allowed as is purchaser (no defense); third party purchaser liable is know about water
(b) No par: no minimum issuance price, board of directors sets the price
(c) Treasure stock: stock company issued and then reacquired, corp can resell and board sets whatever price it wants
Pre-emptive Rights
Pre-emptive right is the right of an existing shareholder of common stock to maintain her percentage of ownership by buying stock whenever there is a new issuance of stock FOR MONEY (cash or equivalent)
Split authority wrt whether treasury stock is considered a new issuance
If articles are silent, split authority wrt whether there are pre-emptive rights
Board of Directors: Statutory Requirements
(1) Must be an adult, natural person
(2) One or more persons
(3) Election: initial directors named in the articles; then shareholders elect directors at annual meeting (whole board elected each year, unless staggered board)
(4) Removal: shareholders can remove directors before their terms expire, usually requires majority; (i) unstaggered board, can remove with or without cause; (ii) staggered board, can remove only with cause
(5) Board vacancy: Board or shareholders select replacement for remainder of term
Board of Directors: Taking Action
Directors are not agents of the corporation, so they must act as a group.
Two ways to take action:
(1) Unanimous agreement in writing, or
(2) At a meeting, which satisfies quorum and voting requirements
(a) Notice: (i) method usually set in bylaws; (ii) regular meetings: no notice required; (iii) special meetings: notice of time and place required; (iv) failure to give notice voids action at meeting, unless un-notified directors waive defect in writing anytime or attending meeting w/o objection
(b) No proxies allowed - non-delegable fiduciary duty to corporation
(c) Quorum is required; (i) unless bylaws say otherwise, a quorum is a majority of all directors; (ii) if the quorum is satisfied, need a majority of those present to pass a resolution; (iii) quorum of the board can be lost (broken) if people leave, and no action can happen
Role of Directors
Generally, the board of directors manages the business of the corporation – sets policy, supervises officers, declares distributions, determines when stock will be issued, recommends fundamental corporate changes to shareholders
Role of Directors: Committees
Board can delegate to a committee of one or more directors
BUT a committee CANNOT:
(1) Declare dividends
(2) Set director compensation
(3) Fill a board vacancy
Committee CAN recommend such things to the full board for its action
Director Liability: Duty of Care
Burden is on the plaintiff
Duty of care standard: A director owes the corporation a duty of care. She must act in good faith and do what a prudent person would do with regard to her own business (i.e., business judgment rule)
(1) Nonfeasance: director can violate duty of care by doing nothing when a prudent person would do something and when the breach causes a loss to the corporation
(2) Misfeasance: the board does something that hurts the corporation and the directors’ actions don’t satisfy the business judgment rule
Director Liability: Duty of Loyalty
Standard: A director owes the corporation of duty of loyalty. She must act in good faith and with a reasonable belief that what she does is in the corporation’s best interest.
BJR does not apply because there is a conflict of interest
(1) Interested director transaction: this is any deal between the corporation and one of its directors (or close relative of a director) or another business of the director’s.
(a) Interested director transaction will be set aside or the director will be liable in damages unless the director shows either (i) the deal was fair to the corporation when entered or (ii) her interest and the relevant facts were disclosed or known and the deal was approved by either a majority of disinterested directors or majority of disinterested shares
- In many states, interested directors count toward quorum
- Some courts require showing of fairness, even if appropriate group approves the deal
(2) Setting salaries: directors can set their own salaries as directors or officers, but it must be reasonable and in good faith; if excessive, it’s a waste of corporate assets and a breach of the duty of loyalty
(3) Corporate Opportunity (Expectancy): Director cannot usurp a corporate opportunity; he cannot rake until he (a) tells the board about the opportunity and (b) waits for the board to reject the opportunity
- Corporate opportunity is defined as: something in the business line, something the company has an interest or expectancy in, or found on company time or with company money
- Company’s financial inability to pay is not a defense
- Remedy: (a) If breaching director still has it, he must sell to corporation at his cost; (b) If he sold it at a profit, corporation gets the profit (constructive trust)
Director Liability: Ultra Vires Acts
Responsible officers and directors are liable for ultra vires losses
Director Liability: Improper Distributions
A director who votes for or assents to distributions that violate contractual rights to distributions is personally liable to the corporation for the amount of distribution that exceeds what could have been properly distributed UNLESS distribution approved in good faith
Director is entitled to contribution from every other director who could be held liable and each shareholder for amount she accepted knowing distribution was improper
Director Liability: Improper Loans
Board of directors can loan money to a director if it is reasonably expected to benefit the corporation
Sarbanes-Oxley Act
Generally forbids loans to executives in large, publicly-traded (registered) corporations. It requires the board of such a corporation to establish an audit committee and oversee work of registered public accounting firm. Chief executive and financial officers must certify accuracy and completeness of financial reports.