Computer & Internet Technologies Flashcards
Chromebook
Originally developed by Google Runs on android operating system Information stored in the cloud Cannot cannot run full versions of Microsoft products Only online versions
Apple Mac devices
Uses the MAC operating system commonly known as IOS or macOS
Has built-in communication and productivity software applications
Runs the Microsoft office suite products except Access
Can flips back-and-forth from IOS to a Windows setup
PCs
Use the windows operating system
Most common laptops found
Run on Windows 10 operating system
Runs software such as OneDrive, Azure, Teams, Office 365
Hundreds of 3rd party apps made for the windows environment
Digital literacy
Technology raises the bar for expectations and efficiencies
Professionals must possess the skills necessary to use these tools
Must understand and adhere to cybersecurity protocols
Mandates new skill set for almost every office task
Must be aware of the rules and strategies of social media
Need to know best practices for videoconferencing and social media outreach
Must become familiar with security and privacy issues
Must keep up with constantly changing threats and evolving solutions
What does the Smart Office do
The Smart Office restructures the workplace so employees not only can work better and faster, but also can manage the physical space to make it more efficient and cost effective
Provides the tools to manage communications, control the workspace, and automate routine tasks using artificial intelligence
Remote workers are often happier, feel more valued, and are more productive
What is video conferencing
Meeting face-to-face in real time
It’s the most substantial change to personal interaction
What is cloud computing
Easy way to store and share information within the modern office
A virtual network that allows users to share documents and resources across the globe
Anyone can have access
What is Microsoft teams
A workspace for real time collaboration and communication, meetings, and file and application sharing in an environment accessible to everyone
What is desk hoteling
Hoteling is a reservation based unassigned seating process where remote employees reserve desk time when need to work in the office
An alternative to traditional method of permanently assigned seating
What is floating
An office employee reserves space and resources depending on their task or project
What can Smart Office technology do
It can schedule and control the use of conference rooms, temperature and lighting, audio/visual resources, and even the office coffee machine
What is artificial intelligence
Enables machines to mimic or perform functions commonly associated with people
What are examples of artificial intelligence
Amazon’s Alexa
Apple’s Siri
What does the Smart Office enable
It enables you to manage more effective meetings, help employees quickly and easily find appropriate workspaces, and monitor space occupancy at a glance
Video conference best practices
There are best practices for prior to the event, during the conference, and follow up after the event
What are several video conference platforms
Zoom Go-to-meeting Cisco WebEx EzTalks StarLeaf Blue Jeans Microsoft teams
What are some Tech gadgets for your office
Docking station Dual monitors Standing desktop converter Headsets or earbuds Light ring Cell phone sanitizer
What are some good smartphone applications to have
Microsoft Office Lens
MS Office
Google Lens
Adobe PDF
Data storage options
Hard drive
Solid-state drive (SSD)
Flash drive
Cloud storage
What is a hard drive
A storage device containing a magnetic disk
Stores information as magnetized particles in a unit of measurement called terabyte
Offers quick access and large storage
Is the primary local storage for PC or Mac
Are fragile and easily damaged, resulting in total data loss
What is a solid state drive
More durable preferred storage choice, especially for mobile devices such as tablets.
Uses flash memory chips.
What is a Flash drive
A portable storage device, plugs into a USB port
What is cloud storage
Uses the Internet to store data on remote servers
What are some cloud storage options
Google Drive
Microsoft OneDrive/Share Point/Azure
Apple iCloud
Dropbox
Disadvantages of cloud storage
Losing Internet connection will prevent you from accessing your data
Using any 3rd party storage provider brings privacy and security considerations
What is the Internet of things (IoT)
Buzzword in business used to describe the network of physical objects or things that are embedded with sensors and software for the purpose of connecting with other devices over the Internet
Some benefits of Internet of things
Enables energy savings
Increased workplace safety
Can utilize digital signs to disseminate informatoin company wide
Trello boards offer customer reviews
Virtual backgrounds
Surface Hub Interactive whiteboard meetings platform
Internet of robotic things (IoRT)
IOT devices are usually designed to handle specific tasks
Robot devices are able to react to unexpected conditions
IoT and robotics combined can can do many different things
What is hyper-automation
Using technology to automate tasks that once required humans
Requires a combination of tools
What is XR (extended reality)
Refers to all real and virtual environments generated by computer graphics and wearables
Creates a realistic three dimensional environment that you can perceive as real and even interact with in realistic ways
It’s the umbrella category that covers all the various forms of computer altered reality
What are the three types of XR
Augmented reality (AR) Mixed reality (MR) Virtual reality (VR)
What is one of the most important uses of XR
Training
What is an operating system (OS)
The operating system provides instructions to the computer, enabling basic operations. It also has a graphical user interface (GUI)
What is a graphical user interface (GUI)
A way for you to select icons, buttons, or objects with a pointing device or your fingers.
What are the 3 most common operating systems
Microsoft Windows (10)
Apple IOS
Android
What useful tools does Microsoft windows offer
Snip & Sketch
Steps Recorder
Timeline
What other tools does Microsoft windows offer
Touchscreen
Drawing pen
Speech-to-text dictation
Better option for syncing to 3D and virtual reality software
What tools does the macOS offer
Video editor
Preview utility
Streaming music service
What other items is macos known for
Can run both IOS and windows programs
Has stronger integration between desktop and mobile devices
Experiences fewer issues with 3rd party programs crashing the system
What 2 operating systems work together
Chrome and Android
Where is Chrome OS used
Chromebook laptop
Where does Android have a significant presence
Tablet and smartphone markets
Who developed Chrome and android operating systems
Definition of software programs
Software programs are a set of instructions that tell the computer what to do, how to do it, and where to send the output or results