CMS - Medicare and Medicaid Flashcards

1
Q

Medicare eligibility - Provides hospital and medical coverage for these categories

A

Persons age 65 or over
Persons entitled to railroad disability benefits
Persons entitled to disability benefits for 24 months
Persons entitled to SSI due to Lou Gehrigs Disease
Persons with end state renal disease

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2
Q

Medicare Part A

A
Hospital Insurance
Inpatient
SNF*
Home health services*
Hospice
Acute rehab
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3
Q

Medicare Part B

A
Medical Insurance
Outpatient rehab
Physician services
Durable medical equipment
Mental health services
Ambulance
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4
Q

Medicare C

A
Medicare plan - private insurers - Advantage Plans
HMO
PPO
PFFS
POS
MSA
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5
Q

Medicare D

A

Prescription drug plan
Voluntary enrollment with A or B coverage
Late enrollment = higher premium
Medicare contracts with private companies

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6
Q

Medigap benefits

A

Supplemental health insurance policy
Fills gaps within original medicare plan
Available through private insurance companies
Basically covers some or most of out of pocket expenses
Must enroll in both part A and B within 6 months of eligibility of medicare

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7
Q

Medicaid

A

Medical programs for eligible individuals and families with low income and resources
Largest source of funding for health services for people with limited incomes

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8
Q

When did medicaid get passed

A

Passed congress as title XIX of social security act in 1965

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9
Q

Who manages Medicaid

A

Centers for medicare and medicaid services (CMS)
Federal gov. monitors programs and establishes general guidelines and policies
Dept. of health and human services - individual states administermanage specific guidelines
State funded with federal match for some programs - amount vary by state

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10
Q

Medicaid eligibility

A

Pregnant women and children under 6 whose income is at or below 133% of the federal poverty level
Children 6-19 with family income up to 100% FPL
Certain children in foster care, adoption assistance programs, with disabilities
Non-elderly low income parents/caretaker relatives
Adults with disability under 65
Medicare recipients with low income

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11
Q

Medicaid Expansion

A

Started in 2014 - state choice
Coverage to non-elderly, non-disabled adults
Covers the gap of people who might be making just over but not enough for private coverage
Churning

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12
Q

Acute Care Hospital

A

Inpatient prospective payment system (IPPS) - DRG (diagnostic related group)
Medicare Part A
Covers all services provided in hospital, including PT

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13
Q

Inpatient Rehab Facility (IRF)

A

IRF PPS (IRF PAI)
Collection and reporting therapy amount - determine what medicare is paying for and is it appropriate
Need to report amount and mode of treatment

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14
Q

IRF - Mode of treatment - Concurrent therapy

A

One PT/PTA with 2 patients, performing different activities

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15
Q

IRF - Mode of treatment -Co treatment

A

More than one therapist from different disciplines to one patient at a time

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16
Q

IRF - Mode of treatment - Group therapy

A

One PT/PTA to 2-6 patients at a time performing the same activities

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17
Q

IRF - Mode of treatment - Individual therapy

A

one PT/PTA to one patient at a time

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18
Q

SNF

A
Case mix PPS - med A
MDS
RUGs
30 day rule
100 calendar days benefit
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19
Q

Home health

A

Med A
Homebound status - need to meet two criteria
Can also be covered by Med B

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20
Q

Two criteria for being “confined to home”

A
  1. Need the aid of supportive devices or assistance of another person to leave home OR leaving home is medically contraindicated
  2. a normal inability to leave home AND leaving home must require a considerable and taxing effort
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21
Q

Outpatient Care

A

Med B
FFS
ACO
PTPPs placed in moderate risk category and require a site visit prior to enrollment

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22
Q

Medicare Physician Fee schedule

A

How medicare decides what you will get paid

Resource Based Relative Value Scale (RBRVS) - based on difficulty of work, practice expense, and malpractice expense

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23
Q

Therapy Cap – Med Part B

A

Cap for PT and SLP combined (OT is separate)
$1940 paid per calendar year –> use KX modifier and show medical necessity
$3700 exception to therapy cap limit - manual medical review

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24
Q

Therapy Cap - Med Part B
extended through =
Does not apply to =

A

Ext. through 2017

Doesn’t apply to Medicare Advantage

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25
Q

Advanced Beneficiary Notice of Non-coverage (ABN)

A

Procedures not eligible for reimbursement
Provide before providing the items or services
Formal documentation notifying the patient that they are responsible for payment of service
Patient may request to not receive the service

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26
Q

Requirements with ABN

A

Specify frequency and/or duration of service
Explain why believe the service may not be covered
Beneficiary cannot or will not make a choice, the notice should be annotated

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27
Q

Collecting out of pocket

A

Must give the beneficiary and ABN

Submit claim with GA modifier

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28
Q

Medicare quality reporting programs - CMS vision for quality measurement

A

Align measure with national quality strategy

Triple aim = better experience of care, improve health of population, lower cost of care

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29
Q

Medicare quality programs ensure that

A

the services they pay for are high quality

Quality reporting is tied to payment adjustments

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30
Q

Improving post-acute care transformation act of 2014 (IMPACT)

A

Expands reporting requirements for post-acute providers

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31
Q

Quality measures for acute and post acute care

A
Pressure ulcers
Infections 
Re-admissions
Pain management
Falls rate/risk
ADLs
Consumer assessment of healthycare providers and systems
Use of ER with no hospitalization
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32
Q

Physician quality reporting system - outpatient services

A

System to report quality indicators
Utilizes incentive and payment adjustment program to promote participation
Successful reporting included 6 measures on 50% or more of eligible medicare patients

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33
Q

Physician quality reporting system - outpatient services - Two different ways to report and Future changes

A

Claims based reporting - 6 items
Registry based reporting - 15 items
Merit based incentive payment system (2017)

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34
Q

CMS functional limitation reporting applies to

A

All outpatient therapy services

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35
Q

Functional limitation reporting - categories

A
To be submitted with severity modifiers
Mobility 
Changing and maintaining body positions
Carrying, moving, handling objects
Self care
Other - other score from functional assessment tool is used, service not intended to treat a functional limitation
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36
Q

Functional limitation reporting - when to report

A
Onset of the therapy episode
Minimum every 10th visit
Eval or re-ecal codes being used
Reporting of a functional limitation is ended and further therapy is needed for another limitation
Discharge
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37
Q

Functional limitation reporting - modifiers

A

Indicate extent of severity/complexity of the functional limitation

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38
Q

How to determine functional limitation

A

use valid and reliable assessment tool and/or objective measures

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39
Q

How to determine functional limitation - how to choose the primary limitation if more than 1

A

Most clinically relevant to successful outcome
Yield the quickest or greatest functional progress
Greatest priority for the patient

40
Q

Functional Limitation Reporting - Each category has how many codes

A

3
Current functional status
Projected goal for functional status
Discharge functional status

41
Q

When to report - Current functional status G code

A

Initial eval
Every 10th visit
Re-eval during episode of care

42
Q

When to report - Projected goal for functional status G code

A

Every reporting interval

43
Q

When to report discharge functional status G code

A

Discharge from therapy

End reporting for that functional limitation

44
Q

Severity of functional limitation

A

You decide from assessment tools, other objective data, and other considerations like age, comorbidities, prognosis…

45
Q

Severity modifiers =

A
CH
CI
CJ
CK
CL
CM
CN
46
Q

CH severity modifier

A

0% impaired, limited or restricted

47
Q

CI severity modifier

A

at least 1% but less than 20%

48
Q

CJ severity modifier

A

At least 20% but less than 40%

49
Q

CK severity modifier

A

At least 40% but less than 60%

50
Q

CL severity modifier

A

At least 60% but less than 80%

51
Q

CM severity modifier

A

At least 80% but less than 100%

52
Q

CN severity modifier

A

100% impaired, limited or restricted

53
Q

MACs

A

Medicare administrative contractors

FIs or Carriers

54
Q

Certs

A

Comprehensive Error Rate Testing - checking mistakes by carriers - looking for under billing

55
Q

RACs

A

Recovery Audit Contractors - also looking for over and under billing - they get percentage of what they fine

56
Q

ZPICs

A

Zone program integrity contractors - policeman - looking for fraud detection - will conduct complex audits and investigatons - never random, they have a reason

57
Q

Regulations and Guidelines

A

Federal CMS rules and regulations
State licensure acts
APTA professional guidelines
The most strict regulation supersedes all others

58
Q

Transmittals - National coverage decisions

A

policies apply to all contractors

59
Q

Transmittals - local coverage decisions

A

Medicare administrative contractors

60
Q

Levels of supervision - General supervision

A

PT is not required to be on site for direction and supervision, but must be readily available (telecommunication)

61
Q

Levels of supervision - Direct supervision

A

PT is physically present and immediately available for direction and supervision. PT will have direct contact with the patient during each visit - line of sight supervision

62
Q

Levels of SUpervision - Direct personal supervision

A

PT is physically present and immediately available to direct and supervise tasks related to patient care/management. The direction and supervision is continuous throughout the time of tasks performed

63
Q

Supervisory issues - Med A

A

Student PT is considered extension of the PT
Direct supervision - PT intern can perform interventions and procedures under line of sight supervision
Documentation - PT intern can write documentation for medical record

64
Q

Med A - modes of therapy

A

Individual therapy = 1:1
Concurrent therapy = 1:2 (performing separate treatments)
Group therapy = 2-4 patients doing same activity

65
Q

Med B - supervisory issues

A

Direct Personal Supervision
Criteria for billing
Only able to treat one patient if it is a med B patient
Billing must be completed by PT

66
Q

Med B - supervisory issues - Criteria for services by student to be billed - the qualified practitioner

A
  1. Is present and in the room
  2. Directing the service
  3. Making the skilled judgment
  4. Responsible for the assessment and treatment
67
Q

PT student, Clinical Instructor, and Med B

A

PT must be with intern during treatment
PT can allow intern to provide services under direct personal supervision
Keep intern involved but patient knows who is directing care
Don’t treat other patients during scheduled time frame

68
Q

Documentation - Med B - student

A

Student not solely document in chart
Student can write a practice SOAP and PT can use it with edits and state that the qualified practitioner is responsible for assessment and treatment

69
Q

Medicare coverage guidelines

A

Patient is under care of physician
Services require skill of PT
Expectation that condiiton will improve in reasonable amount of time
Amount, freq, and duration must be reasonable
Documentation reflects interventions that are medically necessary and justifiable

70
Q

Payable therapy services -

A

Medical record and info on the claim form is consistent and accurate
Services are covered therapy services

71
Q

Payable therapy services - documentation

A

Is legible, relevant, and sufficient to justify the services billed
Must comply with all legal/regulatory requirements applicable to medicare claims

72
Q

Individuals who read our records

A
Accrediting agencies
Other therapists
Other health professionals
Insurance companies
Lawyers/Judges
73
Q

Evaluation - must be

A
medically necessary and justifiable 
- Decline in status
- Potential for functional improvement
- Need for skilled intervention
- Maintain updated goals
- Be thorough and complete
Warranted
74
Q

Re-eval

A

Separately payable and periodically indicated during an episode of care when the clinician indicates:
Significant imprvement
Decline
Change in condition or functional status that was not anticipated

75
Q

Plan of Care

A
Diagnoses
Long term tx goals
Type of rehab therapy services
Amount of therapy
Duration of therapy
Frequency of therapy
Signature and professional identity
Date
76
Q

Initial certification of plan

A

Physicians/nonphysician practitioner approval of POC
Obtain certification as soon as possible after POC is established
As soon as possible = certify initial plan as soon as it is obtained or within 30 days of the initial therapy treatment

77
Q

Verbal certification

A

Must be signed within 114 days of verbal
A dated notation of the order to certify the plan should be made in patients medical record
Recertification is not required if the duration of initially certified plan is more than the length of the entire episode of tx

78
Q

Treatment Encounter Note

A

Documentation is required every treatment day, every therapy service

79
Q

Treatment encounter note must include

A

Date of tx
Total tx time
Total time spent delivering timed code services
Each specific intervention provided and billed
Detail of tx provided
Sig of PT
Modification of tx

80
Q

Progress report

A

Sig by physician or NPP is NOT required

Must be completed once every 10 tx days OR at least once through each 30 calendar days (whichever is less)

81
Q

Progress note must include

A
Relevant subjective statements
Review progress (or lack of) - pt response and potential
Describe skilled tx
Update or progress toward goals
Plan for continued tx
82
Q

Recertification of plan - should be signed when

A

When there is need for significant modification to plan
At end of certification period and need for continued therapy
At least every 90 days after initiation of treatment under that plan

83
Q

Discharge Summary

A

Elements covered are same as progress report
Last opportunity to justify medical necessity
- May include summary of entire episode
- Justify service that extended beyond what would be expected for pt condition

84
Q

Documentation tips (4 of them)

A

Document skilled care provided, progress towards goals and patients response to tx
Document changes in pt condition and functional limitations that support need for skilled therapy
Document instructions given to pt
Use skilled language

85
Q

More documentation tips (2 of them)

A

Report status as related to function

Measurable objectives to justify progression

86
Q

Documenting Minutes - Skilled Part A

A

RUG codes

All therapy minutes need to be clearly documented in the record

87
Q

Documenting Minutes - Outpatient Part B

A

CPT codes and G codes

Documentation of minutes to support the CPT codes billed must be included in the record

88
Q

Documenting Minutes - Home health

A

Per visit
Documentation of visists to support medical necessity
OASIS documentation

89
Q

Medical Necessity - interventions should be

A

Complex enough to require a PT
Provided by or under direction of PT
Amount, freq, dur must be reasonable and nec
Intervention/plan should be described in details
Supported by documentation
Patient must show progress

90
Q

Skilled therapy

A

Skills of PT are necessary to safely and effectively furnish a recognized therapy service
Need the expertise, knowledge, clinical judgment, decision making, and abilities of a therapist to complete activites

91
Q

Improvement Standard

A

End to MAC interpretation of needing to show medical improvement
Now can continue to receive care to maintain condition or prevent or slow decline

92
Q

Improvement standard - Outpatient - to get paid for service…

A

Services must be provided by PT

93
Q

Improvement standard - Home health - to get paid for service…

A

Services must be provided by the PT

94
Q

Improvement standard - SNF - to get paid for service…

A

Does NOT exclude PTAs to provide skilled maintenance therapy
So can be PT or PTA to get paid for service

95
Q

Red flags for PT

A

Frequent use of KX modifier
In private practice, using one PT provider number rather than one for each PT
Excessive number of codes billed per session

96
Q

Risk areas for PT

A
Missing certifications
Billing for things done by techs
Providing inadequate supervision
Billing 1:1 instead of group
Failing to comply with 8 min rule
Failing to comply with CCI edits
Submitting claims for services that are not necessary 
Unbundling codes
Upcoding
Billing for excessive duration
Use of stamped signatures or signature not legible
97
Q

Appeals

A

Right to appeal when your carrier/intermediary/MAC determines an overpayment occurred on prepayment or post payment review